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#51
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Dividing Group
Hi Joy,
Here is another way to get typed group names into the address book. What I am going to suggest is to create a email message, put your group in the "To" or "BCC" then save the message to drafts folder (on File menu choose Save). Open the message in draft folder, notice "To" or "BCC" displays all your group addresses. Right click each name, choose Properties, in Properties dialog window click Add to Address Book. Upon completion you can delete the draft message. Note: it probably took longer to type the above then to actually do it. All of the names you added to the address book will be in your Contacts folder. As I understand you do not want the names in this folder. Okay lets fix that. Open your Address Book, create a new folder (on File menu choose New Folder). The new folder will display in left pane. Now lets take those newly added names in your Contacts folder and move them into the new folder. Point your mouse at the name you want to move, click and hold it down, drag pointer to new folder, release hold. Whoosh that name is moved from contact folder to new folder. Let say you want to move several names at once. Click the first name you want to move then hold down the ctrl key as you click additional names (notice each stay highlighted) on the last name, as above, hold it down and drag pointer to new folder. Whoosh they are all moved. Joy what I am trying to get at is names typed into a group are very restricted. Put them into a folder, then add them to a group by selecting from a folder. Ken Joy" wrote in message ... | The properties does show the list (in the same format as shown when double | clicking on the group name), but they are not "copy-able", as you said. | | I did discover one "work around" to retyping all the names and addresses. | I had accessed the list from an e-mail where they were BCC; I was able to | see the BCC names by using the F3 key when the (sent) e-mail was open. I | copied and pasted it into Word. When I got the list into Word (and in | alphabetical order), I used copy and paste to put each name and each address | into the new group. Time-consuming, yes, but not as bad as retyping them | all (and more accurate!) | | Thanks for your input. | | "Ron Sommer" wrote in message | ... | I posted at the same time as Ken which was 3 hours before your post. | | You have discovered one of the problems with adding names not in the | address book to a group. | If you view the properties of an email sent to a group, you will see the | list of group' names. | | Groups do not export or get saved in a scv file. | The only way to move your group' names/addresses not in the address book | to another group or computer is to retype the names/addresses. | -- | Ron Sommer | | "Joy" wrote in message | ... | You may have written this before I posted this: | | I have 6 group folders - 3 of them show the names therein when I | click on them, but the other 3 don't show anything. I THINK the 3 that | show | names were compiled by transferring names from my own personal list. But | the other 3 I had to type all the names into the Group window. | | | "Ron Sommer" wrote in message | ... | You click on the group name in the left pane (folders and groups pane). | This list the members in the right pane, highlight, copy. | -- | Ron Sommer | | "Joy" wrote in message | ... | The names in the Group are not listed the way they are in my personal | address book. The Group name itself is listed alphabetically in my | personal address book. When I double click on the Group name, the | Group window/box/whatever-it's-called doesn't show the names in a | format that can be highlighted and dragged anywhere. (Both New Group | and Old Group cannot be open at the same time.) Nor can you right | click and do it that way. | | | "PA Bear [MS MVP]" wrote in message | ... | Alternately: | | 1. Create the new Group. | | 2. Open the original group. | | 3. Select (highlight) the first half of the list of contacts then drag | them to the new Group. | | More in OE Help | Folders and Groups. | | | Ken wrote: | I don't know of any way to copy the list | | Open address book, you should see your Contacts folder in left pane | and all | it's contacts in the right pane | | Click plus sign to expand your Contacts folder. | | All your groups should display. | | Click one of your groups, all contacts for that group should display | in | right pane. | | Select the first name to highlight it, then while holding down the | shift key | select one of the other names half way down the list, all contacts | in-between should highlight. | | On the Edit menu choose Copy. | | Create a new group but do not put any contacts in it. | | The new group should display in the left hand pane with all the other | groups. | | Click it, then on edit menu choose Paste. | | The names your copied from your first group should now display in the | new | group. | | When satisfied with results delete those names from the first group. | | Ken | | "Joy" wrote in message | ... | The message wasn't very long; it was the number of recipients that | was too | large. It's been OK for a long time, I may have just added a couple | too | many more this month. I always put my address in the To, and the | the | group list in the BCC. | | Problem in creating two new groups is that I don't know of any way | to copy | the list (or half of it). | | "PA Bear [MS MVP]" wrote in message | ... | The number of addresses is too large to send or the message is too | large? | (OE doesn't care about either but your ISP probably does.) | | Assuming the latter, you can create two (2) new Groups with half of | the | addresses in each & then delete the original Group; or you can | create one | (1) new Group with one half of the addresses it in it then delete | those | addresses from the original Group. | | PS: Have you tried putting the original Group in the BCC field (and | then | your address in the TO field)? | -- | ~Robear Dyer (PA Bear) | MS MVP-IE, Mail, Security, Windows Client - since 2002 | | Joy wrote: | We send a meeting notice to a group, and now it is too large to | send, so | I | need to divide it in half. I don't know how to select half of | the names | to | put into a new group. They are not in my main address book, but | are | listed | only in a group. Hope I'm explaining this clearly. I have WinXP | and OE | 6. | I sure don't want to have to type all those names and addresses | into the | new | group! | | | | | | | |
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#52
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Dividing Group
Thank you very much for this additional option.
"Ken" wrote in message ... Hi Joy, Here is another way to get typed group names into the address book. What I am going to suggest is to create a email message, put your group in the "To" or "BCC" then save the message to drafts folder (on File menu choose Save). Open the message in draft folder, notice "To" or "BCC" displays all your group addresses. Right click each name, choose Properties, in Properties dialog window click Add to Address Book. Upon completion you can delete the draft message. Note: it probably took longer to type the above then to actually do it. All of the names you added to the address book will be in your Contacts folder. As I understand you do not want the names in this folder. Okay lets fix that. Open your Address Book, create a new folder (on File menu choose New Folder). The new folder will display in left pane. Now lets take those newly added names in your Contacts folder and move them into the new folder. Point your mouse at the name you want to move, click and hold it down, drag pointer to new folder, release hold. Whoosh that name is moved from contact folder to new folder. Let say you want to move several names at once. Click the first name you want to move then hold down the ctrl key as you click additional names (notice each stay highlighted) on the last name, as above, hold it down and drag pointer to new folder. Whoosh they are all moved. Joy what I am trying to get at is names typed into a group are very restricted. Put them into a folder, then add them to a group by selecting from a folder. Ken Joy" wrote in message ... | The properties does show the list (in the same format as shown when double | clicking on the group name), but they are not "copy-able", as you said. | | I did discover one "work around" to retyping all the names and addresses. | I had accessed the list from an e-mail where they were BCC; I was able to | see the BCC names by using the F3 key when the (sent) e-mail was open. I | copied and pasted it into Word. When I got the list into Word (and in | alphabetical order), I used copy and paste to put each name and each address | into the new group. Time-consuming, yes, but not as bad as retyping them | all (and more accurate!) | | Thanks for your input. | | "Ron Sommer" wrote in message | ... | I posted at the same time as Ken which was 3 hours before your post. | | You have discovered one of the problems with adding names not in the | address book to a group. | If you view the properties of an email sent to a group, you will see the | list of group' names. | | Groups do not export or get saved in a scv file. | The only way to move your group' names/addresses not in the address book | to another group or computer is to retype the names/addresses. | -- | Ron Sommer | | "Joy" wrote in message | ... | You may have written this before I posted this: | | I have 6 group folders - 3 of them show the names therein when I | click on them, but the other 3 don't show anything. I THINK the 3 that | show | names were compiled by transferring names from my own personal list. But | the other 3 I had to type all the names into the Group window. | | | "Ron Sommer" wrote in message | ... | You click on the group name in the left pane (folders and groups pane). | This list the members in the right pane, highlight, copy. | -- | Ron Sommer | | "Joy" wrote in message | ... | The names in the Group are not listed the way they are in my personal | address book. The Group name itself is listed alphabetically in my | personal address book. When I double click on the Group name, the | Group window/box/whatever-it's-called doesn't show the names in a | format that can be highlighted and dragged anywhere. (Both New Group | and Old Group cannot be open at the same time.) Nor can you right | click and do it that way. | | | "PA Bear [MS MVP]" wrote in message | ... | Alternately: | | 1. Create the new Group. | | 2. Open the original group. | | 3. Select (highlight) the first half of the list of contacts then drag | them to the new Group. | | More in OE Help | Folders and Groups. | | | Ken wrote: | I don't know of any way to copy the list | | Open address book, you should see your Contacts folder in left pane | and all | it's contacts in the right pane | | Click plus sign to expand your Contacts folder. | | All your groups should display. | | Click one of your groups, all contacts for that group should display | in | right pane. | | Select the first name to highlight it, then while holding down the | shift key | select one of the other names half way down the list, all contacts | in-between should highlight. | | On the Edit menu choose Copy. | | Create a new group but do not put any contacts in it. | | The new group should display in the left hand pane with all the other | groups. | | Click it, then on edit menu choose Paste. | | The names your copied from your first group should now display in the | new | group. | | When satisfied with results delete those names from the first group. | | Ken | | "Joy" wrote in message | ... | The message wasn't very long; it was the number of recipients that | was too | large. It's been OK for a long time, I may have just added a couple | too | many more this month. I always put my address in the To, and the | the | group list in the BCC. | | Problem in creating two new groups is that I don't know of any way | to copy | the list (or half of it). | | "PA Bear [MS MVP]" wrote in message | ... | The number of addresses is too large to send or the message is too | large? | (OE doesn't care about either but your ISP probably does.) | | Assuming the latter, you can create two (2) new Groups with half of | the | addresses in each & then delete the original Group; or you can | create one | (1) new Group with one half of the addresses it in it then delete | those | addresses from the original Group. | | PS: Have you tried putting the original Group in the BCC field (and | then | your address in the TO field)? | -- | ~Robear Dyer (PA Bear) | MS MVP-IE, Mail, Security, Windows Client - since 2002 | | Joy wrote: | We send a meeting notice to a group, and now it is too large to | send, so | I | need to divide it in half. I don't know how to select half of | the names | to | put into a new group. They are not in my main address book, but | are | listed | only in a group. Hope I'm explaining this clearly. I have WinXP | and OE | 6. | I sure don't want to have to type all those names and addresses | into the | new | group! | | | | | | | |
#53
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Dividing Group
Thank you very much for this additional option.
"Ken" wrote in message ... Hi Joy, Here is another way to get typed group names into the address book. What I am going to suggest is to create a email message, put your group in the "To" or "BCC" then save the message to drafts folder (on File menu choose Save). Open the message in draft folder, notice "To" or "BCC" displays all your group addresses. Right click each name, choose Properties, in Properties dialog window click Add to Address Book. Upon completion you can delete the draft message. Note: it probably took longer to type the above then to actually do it. All of the names you added to the address book will be in your Contacts folder. As I understand you do not want the names in this folder. Okay lets fix that. Open your Address Book, create a new folder (on File menu choose New Folder). The new folder will display in left pane. Now lets take those newly added names in your Contacts folder and move them into the new folder. Point your mouse at the name you want to move, click and hold it down, drag pointer to new folder, release hold. Whoosh that name is moved from contact folder to new folder. Let say you want to move several names at once. Click the first name you want to move then hold down the ctrl key as you click additional names (notice each stay highlighted) on the last name, as above, hold it down and drag pointer to new folder. Whoosh they are all moved. Joy what I am trying to get at is names typed into a group are very restricted. Put them into a folder, then add them to a group by selecting from a folder. Ken Joy" wrote in message ... | The properties does show the list (in the same format as shown when double | clicking on the group name), but they are not "copy-able", as you said. | | I did discover one "work around" to retyping all the names and addresses. | I had accessed the list from an e-mail where they were BCC; I was able to | see the BCC names by using the F3 key when the (sent) e-mail was open. I | copied and pasted it into Word. When I got the list into Word (and in | alphabetical order), I used copy and paste to put each name and each address | into the new group. Time-consuming, yes, but not as bad as retyping them | all (and more accurate!) | | Thanks for your input. | | "Ron Sommer" wrote in message | ... | I posted at the same time as Ken which was 3 hours before your post. | | You have discovered one of the problems with adding names not in the | address book to a group. | If you view the properties of an email sent to a group, you will see the | list of group' names. | | Groups do not export or get saved in a scv file. | The only way to move your group' names/addresses not in the address book | to another group or computer is to retype the names/addresses. | -- | Ron Sommer | | "Joy" wrote in message | ... | You may have written this before I posted this: | | I have 6 group folders - 3 of them show the names therein when I | click on them, but the other 3 don't show anything. I THINK the 3 that | show | names were compiled by transferring names from my own personal list. But | the other 3 I had to type all the names into the Group window. | | | "Ron Sommer" wrote in message | ... | You click on the group name in the left pane (folders and groups pane). | This list the members in the right pane, highlight, copy. | -- | Ron Sommer | | "Joy" wrote in message | ... | The names in the Group are not listed the way they are in my personal | address book. The Group name itself is listed alphabetically in my | personal address book. When I double click on the Group name, the | Group window/box/whatever-it's-called doesn't show the names in a | format that can be highlighted and dragged anywhere. (Both New Group | and Old Group cannot be open at the same time.) Nor can you right | click and do it that way. | | | "PA Bear [MS MVP]" wrote in message | ... | Alternately: | | 1. Create the new Group. | | 2. Open the original group. | | 3. Select (highlight) the first half of the list of contacts then drag | them to the new Group. | | More in OE Help | Folders and Groups. | | | Ken wrote: | I don't know of any way to copy the list | | Open address book, you should see your Contacts folder in left pane | and all | it's contacts in the right pane | | Click plus sign to expand your Contacts folder. | | All your groups should display. | | Click one of your groups, all contacts for that group should display | in | right pane. | | Select the first name to highlight it, then while holding down the | shift key | select one of the other names half way down the list, all contacts | in-between should highlight. | | On the Edit menu choose Copy. | | Create a new group but do not put any contacts in it. | | The new group should display in the left hand pane with all the other | groups. | | Click it, then on edit menu choose Paste. | | The names your copied from your first group should now display in the | new | group. | | When satisfied with results delete those names from the first group. | | Ken | | "Joy" wrote in message | ... | The message wasn't very long; it was the number of recipients that | was too | large. It's been OK for a long time, I may have just added a couple | too | many more this month. I always put my address in the To, and the | the | group list in the BCC. | | Problem in creating two new groups is that I don't know of any way | to copy | the list (or half of it). | | "PA Bear [MS MVP]" wrote in message | ... | The number of addresses is too large to send or the message is too | large? | (OE doesn't care about either but your ISP probably does.) | | Assuming the latter, you can create two (2) new Groups with half of | the | addresses in each & then delete the original Group; or you can | create one | (1) new Group with one half of the addresses it in it then delete | those | addresses from the original Group. | | PS: Have you tried putting the original Group in the BCC field (and | then | your address in the TO field)? | -- | ~Robear Dyer (PA Bear) | MS MVP-IE, Mail, Security, Windows Client - since 2002 | | Joy wrote: | We send a meeting notice to a group, and now it is too large to | send, so | I | need to divide it in half. I don't know how to select half of | the names | to | put into a new group. They are not in my main address book, but | are | listed | only in a group. Hope I'm explaining this clearly. I have WinXP | and OE | 6. | I sure don't want to have to type all those names and addresses | into the | new | group! | | | | | | | |
#54
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Dividing Group
"Joy" a écrit dans le message de news: ... The properties does show the list (in the same format as shown when double clicking on the group name), but they are not "copy-able", as you said. I did discover one "work around" to retyping all the names and addresses. I had accessed the list from an e-mail where they were BCC; I was able to see the BCC names by using the F3 key when the (sent) e-mail was open. I copied and pasted it into Word. When I got the list into Word (and in alphabetical order), I used copy and paste to put each name and each address into the new group. Time-consuming, yes, but not as bad as retyping them all (and more accurate!) Thanks for your input. "Ron Sommer" wrote in message ... I posted at the same time as Ken which was 3 hours before your post. You have discovered one of the problems with adding names not in the address book to a group. If you view the properties of an email sent to a group, you will see the list of group' names. Groups do not export or get saved in a scv file. The only way to move your group' names/addresses not in the address book to another group or computer is to retype the names/addresses. -- Ron Sommer "Joy" wrote in message ... You may have written this before I posted this: I have 6 group folders - 3 of them show the names therein when I click on them, but the other 3 don't show anything. I THINK the 3 that show names were compiled by transferring names from my own personal list. But the other 3 I had to type all the names into the Group window. "Ron Sommer" wrote in message ... You click on the group name in the left pane (folders and groups pane). This list the members in the right pane, highlight, copy. -- Ron Sommer "Joy" wrote in message ... The names in the Group are not listed the way they are in my personal address book. The Group name itself is listed alphabetically in my personal address book. When I double click on the Group name, the Group window/box/whatever-it's-called doesn't show the names in a format that can be highlighted and dragged anywhere. (Both New Group and Old Group cannot be open at the same time.) Nor can you right click and do it that way. "PA Bear [MS MVP]" wrote in message ... Alternately: 1. Create the new Group. 2. Open the original group. 3. Select (highlight) the first half of the list of contacts then drag them to the new Group. More in OE Help | Folders and Groups. Ken wrote: I don't know of any way to copy the list Open address book, you should see your Contacts folder in left pane and all it's contacts in the right pane Click plus sign to expand your Contacts folder. All your groups should display. Click one of your groups, all contacts for that group should display in right pane. Select the first name to highlight it, then while holding down the shift key select one of the other names half way down the list, all contacts in-between should highlight. On the Edit menu choose Copy. Create a new group but do not put any contacts in it. The new group should display in the left hand pane with all the other groups. Click it, then on edit menu choose Paste. The names your copied from your first group should now display in the new group. When satisfied with results delete those names from the first group. Ken "Joy" wrote in message ... The message wasn't very long; it was the number of recipients that was too large. It's been OK for a long time, I may have just added a couple too many more this month. I always put my address in the To, and the the group list in the BCC. Problem in creating two new groups is that I don't know of any way to copy the list (or half of it). "PA Bear [MS MVP]" wrote in message ... The number of addresses is too large to send or the message is too large? (OE doesn't care about either but your ISP probably does.) Assuming the latter, you can create two (2) new Groups with half of the addresses in each & then delete the original Group; or you can create one (1) new Group with one half of the addresses it in it then delete those addresses from the original Group. PS: Have you tried putting the original Group in the BCC field (and then your address in the TO field)? -- ~Robear Dyer (PA Bear) MS MVP-IE, Mail, Security, Windows Client - since 2002 Joy wrote: We send a meeting notice to a group, and now it is too large to send, so I need to divide it in half. I don't know how to select half of the names to put into a new group. They are not in my main address book, but are listed only in a group. Hope I'm explaining this clearly. I have WinXP and OE 6. I sure don't want to have to type all those names and addresses into the new group! |
#55
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Dividing Group
"Joy" a écrit dans le message de news: ... The properties does show the list (in the same format as shown when double clicking on the group name), but they are not "copy-able", as you said. I did discover one "work around" to retyping all the names and addresses. I had accessed the list from an e-mail where they were BCC; I was able to see the BCC names by using the F3 key when the (sent) e-mail was open. I copied and pasted it into Word. When I got the list into Word (and in alphabetical order), I used copy and paste to put each name and each address into the new group. Time-consuming, yes, but not as bad as retyping them all (and more accurate!) Thanks for your input. "Ron Sommer" wrote in message ... I posted at the same time as Ken which was 3 hours before your post. You have discovered one of the problems with adding names not in the address book to a group. If you view the properties of an email sent to a group, you will see the list of group' names. Groups do not export or get saved in a scv file. The only way to move your group' names/addresses not in the address book to another group or computer is to retype the names/addresses. -- Ron Sommer "Joy" wrote in message ... You may have written this before I posted this: I have 6 group folders - 3 of them show the names therein when I click on them, but the other 3 don't show anything. I THINK the 3 that show names were compiled by transferring names from my own personal list. But the other 3 I had to type all the names into the Group window. "Ron Sommer" wrote in message ... You click on the group name in the left pane (folders and groups pane). This list the members in the right pane, highlight, copy. -- Ron Sommer "Joy" wrote in message ... The names in the Group are not listed the way they are in my personal address book. The Group name itself is listed alphabetically in my personal address book. When I double click on the Group name, the Group window/box/whatever-it's-called doesn't show the names in a format that can be highlighted and dragged anywhere. (Both New Group and Old Group cannot be open at the same time.) Nor can you right click and do it that way. "PA Bear [MS MVP]" wrote in message ... Alternately: 1. Create the new Group. 2. Open the original group. 3. Select (highlight) the first half of the list of contacts then drag them to the new Group. More in OE Help | Folders and Groups. Ken wrote: I don't know of any way to copy the list Open address book, you should see your Contacts folder in left pane and all it's contacts in the right pane Click plus sign to expand your Contacts folder. All your groups should display. Click one of your groups, all contacts for that group should display in right pane. Select the first name to highlight it, then while holding down the shift key select one of the other names half way down the list, all contacts in-between should highlight. On the Edit menu choose Copy. Create a new group but do not put any contacts in it. The new group should display in the left hand pane with all the other groups. Click it, then on edit menu choose Paste. The names your copied from your first group should now display in the new group. When satisfied with results delete those names from the first group. Ken "Joy" wrote in message ... The message wasn't very long; it was the number of recipients that was too large. It's been OK for a long time, I may have just added a couple too many more this month. I always put my address in the To, and the the group list in the BCC. Problem in creating two new groups is that I don't know of any way to copy the list (or half of it). "PA Bear [MS MVP]" wrote in message ... The number of addresses is too large to send or the message is too large? (OE doesn't care about either but your ISP probably does.) Assuming the latter, you can create two (2) new Groups with half of the addresses in each & then delete the original Group; or you can create one (1) new Group with one half of the addresses it in it then delete those addresses from the original Group. PS: Have you tried putting the original Group in the BCC field (and then your address in the TO field)? -- ~Robear Dyer (PA Bear) MS MVP-IE, Mail, Security, Windows Client - since 2002 Joy wrote: We send a meeting notice to a group, and now it is too large to send, so I need to divide it in half. I don't know how to select half of the names to put into a new group. They are not in my main address book, but are listed only in a group. Hope I'm explaining this clearly. I have WinXP and OE 6. I sure don't want to have to type all those names and addresses into the new group! |
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