Situation. Secretary handles email using Outlook Express for 2 Directors.
Question is what is the best way to handle mail.

Could use separate identities but it would be better ( my present feeling )
if all was contained in one directory. If two separate email addresses are
used incoming mail is easily handled using messages rules filtering on the
email address. You can do the same with outgoing mail but it seems you have
to manually apply the rule.

If you create two mail accounts one will be the default. If you select New
message the default appears in a From box. Using that field you can display
the two options and change from the default to the non-default. So far as I
can see one account has to be the default. There is no option not to have a
default. Is this correct?

I have never tried to operate the type of set up described above. How does
it work in practice? Are there any pitfalls?

TIA


--


Gerry
~~~~
FCA
Stourport, England
Enquire, plan and execute
~~~~~~~~~~~~~~~~~~~

Given the complications of having accounts for two people, let alone two
Corporate Directors, running in OE, I'd strongly recommend that the Office
Assistant use separate identities for each Director.

If both accounts are running in one (1) identity:

1. All incoming messages will download into the default Inbox (absent a
Message Rule filtering them elsewhere);

2. Copes of all outgoing messages will be saved in the default Sent Items
folder (after which the Assistant would have to apply separate Message Rules
manually to Move the messages to separate folders for archiving).

3. Any deleted messages will end up in the default Deleted Items folder.

4. A lazy or swamped Assistant could be tempted to archive too many messages
in the default Sent Items and Deleted Items folders for too long a period,
thereby risking corruption and loss of ALL messages in ALL folders.

PS: MS Outlook might be a better choice for corporate environment.
--
~Robear Dyer (PA Bear)
MS MVP-IE, Mail, Security, Windows Client - since 2002
AumHa VSOP & Admin http://aumha.net
DTS-L http://dts-l.net/


Gerry wrote:
Situation. Secretary handles email using Outlook Express for 2 Directors.
Question is what is the best way to handle mail.

Could use separate identities but it would be better ( my present
feeling )
if all was contained in one directory. If two separate email addresses are
used incoming mail is easily handled using messages rules filtering on the
email address. You can do the same with outgoing mail but it seems you
have
to manually apply the rule.

If you create two mail accounts one will be the default. If you select New
message the default appears in a From box. Using that field you can
display
the two options and change from the default to the non-default. So far as
I
can see one account has to be the default. There is no option not to have
a
default. Is this correct?

I have never tried to operate the type of set up described above. How does
it work in practice? Are there any pitfalls?

TIA

I would recommend using two Identities, but check the mail for both in both
Identities.

Create an Identity for Director A and add A's settings to their email
account.
Add an account for Director B, but do not add the correct settings for
sending email. This will keep email from being sent for B out of A's
Identity. In the account Advanced settings, Leave a copy of messages on the
server. Create a message rule, If from B account, move to 'B Inbox' and
Stop processing more rules.

Create an Identity for Director B and add B's settings to their email
account.
Add an account for Director A, but do not add the correct settings for
sending email. This will keep email from being sent for A out of B's
Identity. In the account Advanced settings, Leave a copy of messages on the
server. Create a message rule, If from A account, move to 'A Inbox' and
Stop processing more rules.

No matter which Identity is open, both accounts will be checked.
Only the default account for each Identity will be able to send mail.
--
Ronald Sommer

"Gerry" wrote in message
...
Situation. Secretary handles email using Outlook Express for 2 Directors.
Question is what is the best way to handle mail.

Could use separate identities but it would be better ( my present
feeling ) if all was contained in one directory. If two separate email
addresses are used incoming mail is easily handled using messages rules
filtering on the email address. You can do the same with outgoing mail but
it seems you have to manually apply the rule.

If you create two mail accounts one will be the default. If you select New
message the default appears in a From box. Using that field you can
display the two options and change from the default to the non-default.
So far as I can see one account has to be the default. There is no option
not to have a default. Is this correct?

I have never tried to operate the type of set up described above. How does
it work in practice? Are there any pitfalls?

TIA


--


Gerry
~~~~
FCA
Stourport, England
Enquire, plan and execute
~~~~~~~~~~~~~~~~~~~

Given the complications of having accounts for two people, let alone two
Corporate Directors, running in OE, I'd strongly recommend that the Office
Assistant use separate identities for each Director.

If both accounts are running in one (1) identity:

1. All incoming messages will download into the default Inbox (absent a
Message Rule filtering them elsewhere);

2. Copes of all outgoing messages will be saved in the default Sent Items
folder (after which the Assistant would have to apply separate Message Rules
manually to Move the messages to separate folders for archiving).

3. Any deleted messages will end up in the default Deleted Items folder.

4. A lazy or swamped Assistant could be tempted to archive too many messages
in the default Sent Items and Deleted Items folders for too long a period,
thereby risking corruption and loss of ALL messages in ALL folders.

PS: MS Outlook might be a better choice for corporate environment.
--
~Robear Dyer (PA Bear)
MS MVP-IE, Mail, Security, Windows Client - since 2002
AumHa VSOP & Admin http://aumha.net
DTS-L http://dts-l.net/


Gerry wrote:
Situation. Secretary handles email using Outlook Express for 2 Directors.
Question is what is the best way to handle mail.

Could use separate identities but it would be better ( my present
feeling )
if all was contained in one directory. If two separate email addresses are
used incoming mail is easily handled using messages rules filtering on the
email address. You can do the same with outgoing mail but it seems you
have
to manually apply the rule.

If you create two mail accounts one will be the default. If you select New
message the default appears in a From box. Using that field you can
display
the two options and change from the default to the non-default. So far as
I
can see one account has to be the default. There is no option not to have
a
default. Is this correct?

I have never tried to operate the type of set up described above. How does
it work in practice? Are there any pitfalls?

TIA

I would recommend using two Identities, but check the mail for both in both
Identities.

Create an Identity for Director A and add A's settings to their email
account.
Add an account for Director B, but do not add the correct settings for
sending email. This will keep email from being sent for B out of A's
Identity. In the account Advanced settings, Leave a copy of messages on the
server. Create a message rule, If from B account, move to 'B Inbox' and
Stop processing more rules.

Create an Identity for Director B and add B's settings to their email
account.
Add an account for Director A, but do not add the correct settings for
sending email. This will keep email from being sent for A out of B's
Identity. In the account Advanced settings, Leave a copy of messages on the
server. Create a message rule, If from A account, move to 'A Inbox' and
Stop processing more rules.

No matter which Identity is open, both accounts will be checked.
Only the default account for each Identity will be able to send mail.
--
Ronald Sommer

"Gerry" wrote in message
...
Situation. Secretary handles email using Outlook Express for 2 Directors.
Question is what is the best way to handle mail.

Could use separate identities but it would be better ( my present
feeling ) if all was contained in one directory. If two separate email
addresses are used incoming mail is easily handled using messages rules
filtering on the email address. You can do the same with outgoing mail but
it seems you have to manually apply the rule.

If you create two mail accounts one will be the default. If you select New
message the default appears in a From box. Using that field you can
display the two options and change from the default to the non-default.
So far as I can see one account has to be the default. There is no option
not to have a default. Is this correct?

I have never tried to operate the type of set up described above. How does
it work in practice? Are there any pitfalls?

TIA


--


Gerry
~~~~
FCA
Stourport, England
Enquire, plan and execute
~~~~~~~~~~~~~~~~~~~