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#1
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Duplicate Contacts folders
I see several posts for this subject, but none of them has exactly addressed
my problem. I apologize in advance if this issue has already been answered elsewhere and I just didn't see it. In the Navigation Pane of my Outlook 2003, I have a button to click labeled Contacts. It has a bunch of contact addresses, emails, phone numbers, etc. When I look at my Personal Folders list, I see a folder also called Contacts. When I click on it, a somewhat different bunch of contact addresses, emails, phone numbers, etc. appear. Why the two Contacts folders are different, I don't understand. Without going into a lot of detail, I'm sure that I've duplicated information by copying and importing from different Outlook pst files to the point where I don't have consistent data across the two folders and I would like to combine everything into one. Here's why... I subscribe to Plaxo and I'm having a deuce of a time syncing my Outlook contacts with Plaxo to the point where I have one good Contacts folder. The first Contacts folder I mentioned above is mapped to a folder in Plaxo called Contacts. After syncing, when I look at the Contacts folder in Plaxo, it's empty, even though I have some 500+ items in the Contacts folder in Outlook. The Contacts folder in my Personal Folders in Outlook is also mapped in Plaxo to a folder called Personal Folders Contacts. After syncing, when I look at the Personal Folders Contacts folder in Plaxo, it's full of the items that are found in the Personal Folders Contact folder in Outlook. Can someone tell me 1) why my two Outlook contacts folders might have different data in them and , 2) how I go about combining/eliminating contacts folders in Outlook so that I only have one good folder (I have read about the use of categories and I don't really want to go there). Once this is done, I will start over again with Plaxo to make sure I've got the good folder mapped to the application. Thanks very much for your help! Scott sbirkATmolallaDOTnet |
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#2
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Duplicate Contacts folders
Indeed, you should never use importing for transferring Outlook data because
it causes problems like this and worse. Use Folder List view so you can see your entire folder hierarchy. Make sure you expand the list. Then you can tell how many Contact Folders you really have and where they are. There is no reason you can't move the data into your default Contacts Folder and then delete the others. -- Russ Valentine [MVP-Outlook] "Me" wrote in message . .. I see several posts for this subject, but none of them has exactly addressed my problem. I apologize in advance if this issue has already been answered elsewhere and I just didn't see it. In the Navigation Pane of my Outlook 2003, I have a button to click labeled Contacts. It has a bunch of contact addresses, emails, phone numbers, etc. When I look at my Personal Folders list, I see a folder also called Contacts. When I click on it, a somewhat different bunch of contact addresses, emails, phone numbers, etc. appear. Why the two Contacts folders are different, I don't understand. Without going into a lot of detail, I'm sure that I've duplicated information by copying and importing from different Outlook pst files to the point where I don't have consistent data across the two folders and I would like to combine everything into one. Here's why... I subscribe to Plaxo and I'm having a deuce of a time syncing my Outlook contacts with Plaxo to the point where I have one good Contacts folder. The first Contacts folder I mentioned above is mapped to a folder in Plaxo called Contacts. After syncing, when I look at the Contacts folder in Plaxo, it's empty, even though I have some 500+ items in the Contacts folder in Outlook. The Contacts folder in my Personal Folders in Outlook is also mapped in Plaxo to a folder called Personal Folders Contacts. After syncing, when I look at the Personal Folders Contacts folder in Plaxo, it's full of the items that are found in the Personal Folders Contact folder in Outlook. Can someone tell me 1) why my two Outlook contacts folders might have different data in them and , 2) how I go about combining/eliminating contacts folders in Outlook so that I only have one good folder (I have read about the use of categories and I don't really want to go there). Once this is done, I will start over again with Plaxo to make sure I've got the good folder mapped to the application. Thanks very much for your help! Scott sbirkATmolallaDOTnet |
#3
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Duplicate Contacts folders
Russ,
Thanks for the info. I can see where I can 'move' the Personal Folders Contacts folder in its entirety, but if I want to put all of the contents into the Outlook Contacts folder, is it a process of copying each item one at a time? "Russ Valentine [MVP-Outlook]" wrote in message ... Indeed, you should never use importing for transferring Outlook data because it causes problems like this and worse. Use Folder List view so you can see your entire folder hierarchy. Make sure you expand the list. Then you can tell how many Contact Folders you really have and where they are. There is no reason you can't move the data into your default Contacts Folder and then delete the others. -- Russ Valentine [MVP-Outlook] "Me" wrote in message . .. I see several posts for this subject, but none of them has exactly addressed my problem. I apologize in advance if this issue has already been answered elsewhere and I just didn't see it. In the Navigation Pane of my Outlook 2003, I have a button to click labeled Contacts. It has a bunch of contact addresses, emails, phone numbers, etc. When I look at my Personal Folders list, I see a folder also called Contacts. When I click on it, a somewhat different bunch of contact addresses, emails, phone numbers, etc. appear. Why the two Contacts folders are different, I don't understand. Without going into a lot of detail, I'm sure that I've duplicated information by copying and importing from different Outlook pst files to the point where I don't have consistent data across the two folders and I would like to combine everything into one. Here's why... I subscribe to Plaxo and I'm having a deuce of a time syncing my Outlook contacts with Plaxo to the point where I have one good Contacts folder. The first Contacts folder I mentioned above is mapped to a folder in Plaxo called Contacts. After syncing, when I look at the Contacts folder in Plaxo, it's empty, even though I have some 500+ items in the Contacts folder in Outlook. The Contacts folder in my Personal Folders in Outlook is also mapped in Plaxo to a folder called Personal Folders Contacts. After syncing, when I look at the Personal Folders Contacts folder in Plaxo, it's full of the items that are found in the Personal Folders Contact folder in Outlook. Can someone tell me 1) why my two Outlook contacts folders might have different data in them and , 2) how I go about combining/eliminating contacts folders in Outlook so that I only have one good folder (I have read about the use of categories and I don't really want to go there). Once this is done, I will start over again with Plaxo to make sure I've got the good folder mapped to the application. Thanks very much for your help! Scott sbirkATmolallaDOTnet |
#4
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Duplicate Contacts folders
Obviously moving the folder won't do what you want. Just move the contents
of a folder using any standard cut/paste operation your prefer. The safest is to use the commands in the Edit menu in the source folder, such as Edit Select All Edit Move to Folder..., then select the correct target folder from the dialog box. -- Russ Valentine [MVP-Outlook] "Me" wrote in message . .. Russ, Thanks for the info. I can see where I can 'move' the Personal Folders Contacts folder in its entirety, but if I want to put all of the contents into the Outlook Contacts folder, is it a process of copying each item one at a time? "Russ Valentine [MVP-Outlook]" wrote in message ... Indeed, you should never use importing for transferring Outlook data because it causes problems like this and worse. Use Folder List view so you can see your entire folder hierarchy. Make sure you expand the list. Then you can tell how many Contact Folders you really have and where they are. There is no reason you can't move the data into your default Contacts Folder and then delete the others. -- Russ Valentine [MVP-Outlook] "Me" wrote in message . .. I see several posts for this subject, but none of them has exactly addressed my problem. I apologize in advance if this issue has already been answered elsewhere and I just didn't see it. In the Navigation Pane of my Outlook 2003, I have a button to click labeled Contacts. It has a bunch of contact addresses, emails, phone numbers, etc. When I look at my Personal Folders list, I see a folder also called Contacts. When I click on it, a somewhat different bunch of contact addresses, emails, phone numbers, etc. appear. Why the two Contacts folders are different, I don't understand. Without going into a lot of detail, I'm sure that I've duplicated information by copying and importing from different Outlook pst files to the point where I don't have consistent data across the two folders and I would like to combine everything into one. Here's why... I subscribe to Plaxo and I'm having a deuce of a time syncing my Outlook contacts with Plaxo to the point where I have one good Contacts folder. The first Contacts folder I mentioned above is mapped to a folder in Plaxo called Contacts. After syncing, when I look at the Contacts folder in Plaxo, it's empty, even though I have some 500+ items in the Contacts folder in Outlook. The Contacts folder in my Personal Folders in Outlook is also mapped in Plaxo to a folder called Personal Folders Contacts. After syncing, when I look at the Personal Folders Contacts folder in Plaxo, it's full of the items that are found in the Personal Folders Contact folder in Outlook. Can someone tell me 1) why my two Outlook contacts folders might have different data in them and , 2) how I go about combining/eliminating contacts folders in Outlook so that I only have one good folder (I have read about the use of categories and I don't really want to go there). Once this is done, I will start over again with Plaxo to make sure I've got the good folder mapped to the application. Thanks very much for your help! Scott sbirkATmolallaDOTnet |
#5
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Duplicate Contacts folders
Thanks very much for your help, Russ.
"Russ Valentine [MVP-Outlook]" wrote in message ... Obviously moving the folder won't do what you want. Just move the contents of a folder using any standard cut/paste operation your prefer. The safest is to use the commands in the Edit menu in the source folder, such as Edit Select All Edit Move to Folder..., then select the correct target folder from the dialog box. -- Russ Valentine [MVP-Outlook] "Me" wrote in message . .. Russ, Thanks for the info. I can see where I can 'move' the Personal Folders Contacts folder in its entirety, but if I want to put all of the contents into the Outlook Contacts folder, is it a process of copying each item one at a time? "Russ Valentine [MVP-Outlook]" wrote in message ... Indeed, you should never use importing for transferring Outlook data because it causes problems like this and worse. Use Folder List view so you can see your entire folder hierarchy. Make sure you expand the list. Then you can tell how many Contact Folders you really have and where they are. There is no reason you can't move the data into your default Contacts Folder and then delete the others. -- Russ Valentine [MVP-Outlook] "Me" wrote in message . .. I see several posts for this subject, but none of them has exactly addressed my problem. I apologize in advance if this issue has already been answered elsewhere and I just didn't see it. In the Navigation Pane of my Outlook 2003, I have a button to click labeled Contacts. It has a bunch of contact addresses, emails, phone numbers, etc. When I look at my Personal Folders list, I see a folder also called Contacts. When I click on it, a somewhat different bunch of contact addresses, emails, phone numbers, etc. appear. Why the two Contacts folders are different, I don't understand. Without going into a lot of detail, I'm sure that I've duplicated information by copying and importing from different Outlook pst files to the point where I don't have consistent data across the two folders and I would like to combine everything into one. Here's why... I subscribe to Plaxo and I'm having a deuce of a time syncing my Outlook contacts with Plaxo to the point where I have one good Contacts folder. The first Contacts folder I mentioned above is mapped to a folder in Plaxo called Contacts. After syncing, when I look at the Contacts folder in Plaxo, it's empty, even though I have some 500+ items in the Contacts folder in Outlook. The Contacts folder in my Personal Folders in Outlook is also mapped in Plaxo to a folder called Personal Folders Contacts. After syncing, when I look at the Personal Folders Contacts folder in Plaxo, it's full of the items that are found in the Personal Folders Contact folder in Outlook. Can someone tell me 1) why my two Outlook contacts folders might have different data in them and , 2) how I go about combining/eliminating contacts folders in Outlook so that I only have one good folder (I have read about the use of categories and I don't really want to go there). Once this is done, I will start over again with Plaxo to make sure I've got the good folder mapped to the application. Thanks very much for your help! Scott sbirkATmolallaDOTnet |
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