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#1
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send a message to email 2 & 3 when selecting multiple contacts
I am using catagories to send emails to multiple recipients. When I select
multipe contacts, the message is only sent to the first email address on a company contact and not to email 2 and email 3. How do I get around this? |
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#2
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send a message to email 2 & 3 when selecting multiple contacts
Depends on your Outlook version, which you failed to mention.
-- Russ Valentine [MVP-Outlook] "Karen NZ" Karen wrote in message ... I am using catagories to send emails to multiple recipients. When I select multipe contacts, the message is only sent to the first email address on a company contact and not to email 2 and email 3. How do I get around this? |
#3
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send a message to email 2 & 3 when selecting multiple contacts
Sorry. I am using Office Outlook 2003
"Russ Valentine [MVP-Outlook]" wrote: Depends on your Outlook version, which you failed to mention. -- Russ Valentine [MVP-Outlook] "Karen NZ" Karen wrote in message ... I am using catagories to send emails to multiple recipients. When I select multipe contacts, the message is only sent to the first email address on a company contact and not to email 2 and email 3. How do I get around this? |
#4
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send a message to email 2 & 3 when selecting multiple contacts
Outlook 2003 no longer supports this function. In response to user requests,
"New Message to Contact" now only includes the first email address. Earlier versions included them all. You must select your recipients from the Outlook Address Book instead if you want to include all of the email addresses. -- Russ Valentine [MVP-Outlook] "Karen NZ" wrote in message ... Sorry. I am using Office Outlook 2003 "Russ Valentine [MVP-Outlook]" wrote: Depends on your Outlook version, which you failed to mention. -- Russ Valentine [MVP-Outlook] "Karen NZ" Karen wrote in message ... I am using catagories to send emails to multiple recipients. When I select multipe contacts, the message is only sent to the first email address on a company contact and not to email 2 and email 3. How do I get around this? |
#5
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send a message to email 2 & 3 when selecting multiple contacts
This is so disappointing! I hope that this function can be reconsidered since
it takes much of the power away from using catagories. I tried to get around this by making the catagory into its own folder in Contacts so I can select all in its address book. The only problem I have now is that the DL sorts by the Email Display name (therefore first names) instead of the File As name (last names). Is there a set-up in DL that I can use to change this, or do I have to change all my EmailDisplay names? (Outlook 2003SP2 on WinXPHome 2002SP2) -- StephLJ a mom who uses Outlook to keep life in order "Russ Valentine [MVP-Outlook]" wrote: Outlook 2003 no longer supports this function. In response to user requests, "New Message to Contact" now only includes the first email address. Earlier versions included them all. You must select your recipients from the Outlook Address Book instead if you want to include all of the email addresses. -- Russ Valentine [MVP-Outlook] "Karen NZ" wrote in message ... Sorry. I am using Office Outlook 2003 "Russ Valentine [MVP-Outlook]" wrote: Depends on your Outlook version, which you failed to mention. -- Russ Valentine [MVP-Outlook] "Karen NZ" Karen wrote in message ... I am using catagories to send emails to multiple recipients. When I select multipe contacts, the message is only sent to the first email address on a company contact and not to email 2 and email 3. How do I get around this? |
#6
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send a message to email 2 & 3 when selecting multiple contacts
Users rule and most users do not want this behavior.
Using separate Contact subfolders would easily solve the problem. Accordingly, your post does not make sense. Clarify your question. Nowhere would DL's enter into this conversation. -- Russ Valentine [MVP-Outlook] "StephLJ" wrote in message ... This is so disappointing! I hope that this function can be reconsidered since it takes much of the power away from using catagories. I tried to get around this by making the catagory into its own folder in Contacts so I can select all in its address book. The only problem I have now is that the DL sorts by the Email Display name (therefore first names) instead of the File As name (last names). Is there a set-up in DL that I can use to change this, or do I have to change all my EmailDisplay names? (Outlook 2003SP2 on WinXPHome 2002SP2) -- StephLJ a mom who uses Outlook to keep life in order "Russ Valentine [MVP-Outlook]" wrote: Outlook 2003 no longer supports this function. In response to user requests, "New Message to Contact" now only includes the first email address. Earlier versions included them all. You must select your recipients from the Outlook Address Book instead if you want to include all of the email addresses. -- Russ Valentine [MVP-Outlook] "Karen NZ" wrote in message ... Sorry. I am using Office Outlook 2003 "Russ Valentine [MVP-Outlook]" wrote: Depends on your Outlook version, which you failed to mention. -- Russ Valentine [MVP-Outlook] "Karen NZ" Karen wrote in message ... I am using catagories to send emails to multiple recipients. When I select multipe contacts, the message is only sent to the first email address on a company contact and not to email 2 and email 3. How do I get around this? |
#7
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send a message to email 2 & 3 when selecting multiple contacts
I had tried selecting all the contacts in the subfolder (without designating
a catagory) and the email still went only to the first email address, not to Email 2 or 3, therefore I thought I still had to make a DL to get those other addresses. Thanks to your prompting, now I see I only need to go to that subfolder's address book which does list all the email addresses. I posted a related question about alphabetizing, and multiple selections from the address book still enter the To field according to EmailDisplay Name, so I did have change all those to last name first. Thank you for your prompt reply--this is the first time I've ever posted to anything. I've just been at it too long today! -- StephLJ a mom who uses Outlook to keep life in order "Russ Valentine [MVP-Outlook]" wrote: Users rule and most users do not want this behavior. Using separate Contact subfolders would easily solve the problem. Accordingly, your post does not make sense. Clarify your question. Nowhere would DL's enter into this conversation. -- Russ Valentine [MVP-Outlook] "StephLJ" wrote in message ... This is so disappointing! I hope that this function can be reconsidered since it takes much of the power away from using catagories. I tried to get around this by making the catagory into its own folder in Contacts so I can select all in its address book. The only problem I have now is that the DL sorts by the Email Display name (therefore first names) instead of the File As name (last names). Is there a set-up in DL that I can use to change this, or do I have to change all my EmailDisplay names? (Outlook 2003SP2 on WinXPHome 2002SP2) -- StephLJ a mom who uses Outlook to keep life in order "Russ Valentine [MVP-Outlook]" wrote: Outlook 2003 no longer supports this function. In response to user requests, "New Message to Contact" now only includes the first email address. Earlier versions included them all. You must select your recipients from the Outlook Address Book instead if you want to include all of the email addresses. -- Russ Valentine [MVP-Outlook] "Karen NZ" wrote in message ... Sorry. I am using Office Outlook 2003 "Russ Valentine [MVP-Outlook]" wrote: Depends on your Outlook version, which you failed to mention. -- Russ Valentine [MVP-Outlook] "Karen NZ" Karen wrote in message ... I am using catagories to send emails to multiple recipients. When I select multipe contacts, the message is only sent to the first email address on a company contact and not to email 2 and email 3. How do I get around this? |
#8
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send a message to email 2 & 3 when selecting multiple contacts
DL's are not sorted by the Email Display Name. They are sorted by whatever
field you specified for sorting the Outlook Address Book, which could only be "First, Last" or "File As..." -- Russ Valentine [MVP-Outlook] "StephLJ" wrote in message ... I had tried selecting all the contacts in the subfolder (without designating a catagory) and the email still went only to the first email address, not to Email 2 or 3, therefore I thought I still had to make a DL to get those other addresses. Thanks to your prompting, now I see I only need to go to that subfolder's address book which does list all the email addresses. I posted a related question about alphabetizing, and multiple selections from the address book still enter the To field according to EmailDisplay Name, so I did have change all those to last name first. Thank you for your prompt reply--this is the first time I've ever posted to anything. I've just been at it too long today! -- StephLJ a mom who uses Outlook to keep life in order "Russ Valentine [MVP-Outlook]" wrote: Users rule and most users do not want this behavior. Using separate Contact subfolders would easily solve the problem. Accordingly, your post does not make sense. Clarify your question. Nowhere would DL's enter into this conversation. -- Russ Valentine [MVP-Outlook] "StephLJ" wrote in message ... This is so disappointing! I hope that this function can be reconsidered since it takes much of the power away from using catagories. I tried to get around this by making the catagory into its own folder in Contacts so I can select all in its address book. The only problem I have now is that the DL sorts by the Email Display name (therefore first names) instead of the File As name (last names). Is there a set-up in DL that I can use to change this, or do I have to change all my EmailDisplay names? (Outlook 2003SP2 on WinXPHome 2002SP2) -- StephLJ a mom who uses Outlook to keep life in order "Russ Valentine [MVP-Outlook]" wrote: Outlook 2003 no longer supports this function. In response to user requests, "New Message to Contact" now only includes the first email address. Earlier versions included them all. You must select your recipients from the Outlook Address Book instead if you want to include all of the email addresses. -- Russ Valentine [MVP-Outlook] "Karen NZ" wrote in message ... Sorry. I am using Office Outlook 2003 "Russ Valentine [MVP-Outlook]" wrote: Depends on your Outlook version, which you failed to mention. -- Russ Valentine [MVP-Outlook] "Karen NZ" Karen wrote in message ... I am using catagories to send emails to multiple recipients. When I select multipe contacts, the message is only sent to the first email address on a company contact and not to email 2 and email 3. How do I get around this? |
#9
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send a message to email 2 & 3 when selecting multiple contacts
yes, the DL itself sorts that way, but once you send an email to that DL, the
names that appear in the To field are the EmailDisplay names. My interest in this is so that recipients can easily see who else got that email, which is why I wanted the To field in last name first sort order. -- StephLJ a mom who uses Outlook to keep life in order "Russ Valentine [MVP-Outlook]" wrote: DL's are not sorted by the Email Display Name. They are sorted by whatever field you specified for sorting the Outlook Address Book, which could only be "First, Last" or "File As..." -- Russ Valentine [MVP-Outlook] "StephLJ" wrote in message ... I had tried selecting all the contacts in the subfolder (without designating a catagory) and the email still went only to the first email address, not to Email 2 or 3, therefore I thought I still had to make a DL to get those other addresses. Thanks to your prompting, now I see I only need to go to that subfolder's address book which does list all the email addresses. I posted a related question about alphabetizing, and multiple selections from the address book still enter the To field according to EmailDisplay Name, so I did have change all those to last name first. Thank you for your prompt reply--this is the first time I've ever posted to anything. I've just been at it too long today! -- StephLJ a mom who uses Outlook to keep life in order "Russ Valentine [MVP-Outlook]" wrote: Users rule and most users do not want this behavior. Using separate Contact subfolders would easily solve the problem. Accordingly, your post does not make sense. Clarify your question. Nowhere would DL's enter into this conversation. -- Russ Valentine [MVP-Outlook] "StephLJ" wrote in message ... This is so disappointing! I hope that this function can be reconsidered since it takes much of the power away from using catagories. I tried to get around this by making the catagory into its own folder in Contacts so I can select all in its address book. The only problem I have now is that the DL sorts by the Email Display name (therefore first names) instead of the File As name (last names). Is there a set-up in DL that I can use to change this, or do I have to change all my EmailDisplay names? (Outlook 2003SP2 on WinXPHome 2002SP2) -- StephLJ a mom who uses Outlook to keep life in order "Russ Valentine [MVP-Outlook]" wrote: Outlook 2003 no longer supports this function. In response to user requests, "New Message to Contact" now only includes the first email address. Earlier versions included them all. You must select your recipients from the Outlook Address Book instead if you want to include all of the email addresses. -- Russ Valentine [MVP-Outlook] "Karen NZ" wrote in message ... Sorry. I am using Office Outlook 2003 "Russ Valentine [MVP-Outlook]" wrote: Depends on your Outlook version, which you failed to mention. -- Russ Valentine [MVP-Outlook] "Karen NZ" Karen wrote in message ... I am using catagories to send emails to multiple recipients. When I select multipe contacts, the message is only sent to the first email address on a company contact and not to email 2 and email 3. How do I get around this? |
#10
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send a message to email 2 & 3 when selecting multiple contacts
You can set the "Email Display As" field to whatever you want for each
Contact. Most people don't bother because it is of so little consequence and Outlook now shows both the name and email address by default. -- Russ Valentine [MVP-Outlook] "StephLJ" wrote in message ... yes, the DL itself sorts that way, but once you send an email to that DL, the names that appear in the To field are the EmailDisplay names. My interest in this is so that recipients can easily see who else got that email, which is why I wanted the To field in last name first sort order. -- StephLJ a mom who uses Outlook to keep life in order "Russ Valentine [MVP-Outlook]" wrote: DL's are not sorted by the Email Display Name. They are sorted by whatever field you specified for sorting the Outlook Address Book, which could only be "First, Last" or "File As..." -- Russ Valentine [MVP-Outlook] "StephLJ" wrote in message ... I had tried selecting all the contacts in the subfolder (without designating a catagory) and the email still went only to the first email address, not to Email 2 or 3, therefore I thought I still had to make a DL to get those other addresses. Thanks to your prompting, now I see I only need to go to that subfolder's address book which does list all the email addresses. I posted a related question about alphabetizing, and multiple selections from the address book still enter the To field according to EmailDisplay Name, so I did have change all those to last name first. Thank you for your prompt reply--this is the first time I've ever posted to anything. I've just been at it too long today! -- StephLJ a mom who uses Outlook to keep life in order "Russ Valentine [MVP-Outlook]" wrote: Users rule and most users do not want this behavior. Using separate Contact subfolders would easily solve the problem. Accordingly, your post does not make sense. Clarify your question. Nowhere would DL's enter into this conversation. -- Russ Valentine [MVP-Outlook] "StephLJ" wrote in message ... This is so disappointing! I hope that this function can be reconsidered since it takes much of the power away from using catagories. I tried to get around this by making the catagory into its own folder in Contacts so I can select all in its address book. The only problem I have now is that the DL sorts by the Email Display name (therefore first names) instead of the File As name (last names). Is there a set-up in DL that I can use to change this, or do I have to change all my EmailDisplay names? (Outlook 2003SP2 on WinXPHome 2002SP2) -- StephLJ a mom who uses Outlook to keep life in order "Russ Valentine [MVP-Outlook]" wrote: Outlook 2003 no longer supports this function. In response to user requests, "New Message to Contact" now only includes the first email address. Earlier versions included them all. You must select your recipients from the Outlook Address Book instead if you want to include all of the email addresses. -- Russ Valentine [MVP-Outlook] "Karen NZ" wrote in message ... Sorry. I am using Office Outlook 2003 "Russ Valentine [MVP-Outlook]" wrote: Depends on your Outlook version, which you failed to mention. -- Russ Valentine [MVP-Outlook] "Karen NZ" Karen wrote in message ... I am using catagories to send emails to multiple recipients. When I select multipe contacts, the message is only sent to the first email address on a company contact and not to email 2 and email 3. How do I get around this? |
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