My company has our email on the server. I have 70mb inbox limit. I have
created subfolders according to category in my inbox but when I move my email
it stays in the Inbox total size. I have to clean out my Inbox at least once
a month and sometimes more. THe problem is that when I move the email to my
hard drive I loose who it is from, the category it was in and the date it was
sent. My IT department says there is a way to create sub-folders that will
show in Outlook but are actually saved on the hard drive. They will not do
this for me because they do not want to be responsible for lost email in the
event of a crash but if I figure it out then it is ok to set it up. Can
anyone tell me how to do this?

THANKS!

File- New- Outlook Data File...

--
Robert Sparnaaij [MVP-Outlook]
Coauthor, Configuring Microsoft Outlook 2003
http://www.howto-outlook.com/
Outlook FAQ, HowTo, Downloads, Add-Ins and more

http://www.msoutlook.info/
Real World Questions, Real World Answers

-----

"petty65" wrote in message
news
My company has our email on the server. I have 70mb inbox limit. I have
created subfolders according to category in my inbox but when I move my
email
it stays in the Inbox total size. I have to clean out my Inbox at least
once
a month and sometimes more. THe problem is that when I move the email to
my
hard drive I loose who it is from, the category it was in and the date it
was
sent. My IT department says there is a way to create sub-folders that
will
show in Outlook but are actually saved on the hard drive. They will not
do
this for me because they do not want to be responsible for lost email in
the
event of a crash but if I figure it out then it is ok to set it up. Can
anyone tell me how to do this?

THANKS!

The solution you need is very simple and a basic function of outlook.

Simply add a personal storage file or "pst". I haven't used Outlook 2002 in
a while so I'm trying to remember where the setting is but you want to go to
TOOLS and then probably ACCOUNTS or maybe ACCOUNT SETTINGS (towards bottom of
menu list...when you get to accounts find the ADD DATA FILE command, select
PST file and voila. When you start Outlook again (may need to restart)
you'll see one Hierarchy on the left side that says "MAILBOX - NAME" (your
name or your mailbox name being in place of NAME) and then below that you'll
see PERSONAL FOLDERS. drag all your sub-folders from the MAILBOX hierarchy
to your PERSONAL FOLDERS (drop). That will move those folders off the server
and onto your hard drive in a mail formatted file. When you want to create
new folders, right click on PERSONAL FOLDERS, click NEW FOLDER, etc... Now,
all of those personal folders can be as big as you want because they no
longer take up server space. I sometimes move the contents on my inbox, sent
and trash down there too when the size gets out of hand. (Yes, you can use
Archive but it never works right for me. My configuration fault for sure.)

"petty65" wrote:

My company has our email on the server. I have 70mb inbox limit. I have
created subfolders according to category in my inbox but when I move my email
it stays in the Inbox total size. I have to clean out my Inbox at least once
a month and sometimes more. THe problem is that when I move the email to my
hard drive I loose who it is from, the category it was in and the date it was
sent. My IT department says there is a way to create sub-folders that will
show in Outlook but are actually saved on the hard drive. They will not do
this for me because they do not want to be responsible for lost email in the
event of a crash but if I figure it out then it is ok to set it up. Can
anyone tell me how to do this?

THANKS!