We use Exchange Server 2003 and Outlook 2003.
In Outlook, I created a folder under my contacts and called the folder "My
School".
Then I imported the email addresses of all the staff at my school, from
Excel, into the "My School" folder.
And then I created Distribtuion lists within that folder using those email
addresses.
The email addresses there are also on the GAL. So do I also need to keeop
the individual email addresses in the "My School" folder for the
distribution lists to work?

Jeremy Schubert wrote:

We use Exchange Server 2003 and Outlook 2003.
In Outlook, I created a folder under my contacts and called the
folder "My School".
Then I imported the email addresses of all the staff at my school,
from Excel, into the "My School" folder.
And then I created Distribtuion lists within that folder using those
email addresses.
The email addresses there are also on the GAL. So do I also need to
keeop the individual email addresses in the "My School" folder for the
distribution lists to work?

If the addresses are in the GAL, why did you import them at all?

I don't think you need to keep the addresses, since the DL is a stand-alone
entity, but don't ever use the "Update Now" button.

That said, if you have a folder containing the addresses, why create a DL?
--
Brian Tillman [MVP-Outlook]

"Brian Tillman" wrote in message
...
Jeremy Schubert wrote:

We use Exchange Server 2003 and Outlook 2003.
In Outlook, I created a folder under my contacts and called the
folder "My School".
Then I imported the email addresses of all the staff at my school,
from Excel, into the "My School" folder.
And then I created Distribtuion lists within that folder using those
email addresses.
The email addresses there are also on the GAL. So do I also need to
keeop the individual email addresses in the "My School" folder for the
distribution lists to work?

If the addresses are in the GAL, why did you import them at all?

I don't think you need to keep the addresses, since the DL is a
stand-alone entity, but don't ever use the "Update Now" button.

That said, if you have a folder containing the addresses, why create a DL?
--
Brian Tillman [MVP-Outlook]

The folder contains all staff email addressess. I will be creating a DL for
the English dept, the math dept, the science dept...
What does the "Update Now" button do?
Thanks,

Jeremy Schubert wrote:

The folder contains all staff email addressess. I will be creating a
DL for the English dept, the math dept, the science dept...

Use categories instead of DLs.

What does the "Update Now" button do?

It goes back to the contact item from which the DL was made and tries to
update the information in the DL entry. If the contacts aren't in the
folder any more, it won't be able to find them. On top of that, "Update
Now" doesn't work all that well under the best of conditions.
--
Brian Tillman [MVP-Outlook]

"Brian Tillman" wrote in message
...
Jeremy Schubert wrote:

The folder contains all staff email addressess. I will be creating a
DL for the English dept, the math dept, the science dept...

Use categories instead of DLs.

Please explain the use of categories further. Do you mean View by
Categories? And the just select alll the members of what ever department we
want to send a message to?

Jeremy Schubert wrote:

Please explain the use of categories further. Do you mean View by
Categories? And the just select alll the members of what ever
department we want to send a message to?

Exactly.
--
Brian Tillman [MVP-Outlook]