our small (12 person) office, running an exchange server is running into
"email storage issues"...

generally, appropriate to the nature of the business, the email is stored in
subfolders within the public folder. the emails frequently have
attachments, occasionally 6M to 14M in size. This quickly max's the maximum
storage capacity. (a "dead filing / archive" routine is in place and
active)

there is a STRONG opinion on "one side" of the office that attachments ought
to be stripped and stored elsewhere. the "other" side feels that this is "a
pain in the ..." -the files need to be stripped, stored, frequently renamed,
and most significantly (aside from the time it takes to...) there is, after
stripping no record on the email of there having been an attachment;
additionally, it is frequently appropriate to have the attachment
"immediately available" when dealing with the emails issues (i.e. attached
to it). other suggestions have been to drag all the emails (with their
attachment) to a "normal" folder (outside of outlook); of course doing this
also strips all sorts of useful tools (ex: being able to sort by the senders
name...)


---does anyone know of a forum, discussion, or web site that deals with
this issue.


thanks in advance,
mark (from one of the office "sides" -you guess which one LOL !)

This forum is fine, but only the folks in your office can decide what will work best for your business. That's where you need to have a serious discussion, IMO. See http://www.slipstick.com/addins/housekeeping.htm for tools to facilitate the process of stripping attachments and replacing them with links.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003
http://www.turtleflock.com/olconfig/index.htm
and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
http://www.outlookcode.com/jumpstart.aspx


"Mark J Kubicki" wrote in message ...
our small (12 person) office, running an exchange server is running into
"email storage issues"...

generally, appropriate to the nature of the business, the email is stored in
subfolders within the public folder. the emails frequently have
attachments, occasionally 6M to 14M in size. This quickly max's the maximum
storage capacity. (a "dead filing / archive" routine is in place and
active)

there is a STRONG opinion on "one side" of the office that attachments ought
to be stripped and stored elsewhere. the "other" side feels that this is "a
pain in the ..." -the files need to be stripped, stored, frequently renamed,
and most significantly (aside from the time it takes to...) there is, after
stripping no record on the email of there having been an attachment;
additionally, it is frequently appropriate to have the attachment
"immediately available" when dealing with the emails issues (i.e. attached
to it). other suggestions have been to drag all the emails (with their
attachment) to a "normal" folder (outside of outlook); of course doing this
also strips all sorts of useful tools (ex: being able to sort by the senders
name...)


---does anyone know of a forum, discussion, or web site that deals with
this issue.


thanks in advance,
mark (from one of the office "sides" -you guess which one LOL !)

thanks for the come-back.
all I was really hoping for was direction to a site that would have that
discussion started; within our office we are definitely having
"discussion"; but, in a very real way, it's the uniformed strongly arguing
with the uniformed -both reinventing the wheel!

(so a site with some "expert" insight will be very much welcome)
-mark
-----------------------------------

"Sue Mosher [MVP-Outlook]" wrote in message
...
This forum is fine, but only the folks in your office can decide what will
work best for your business. That's where you need to have a serious
discussion, IMO. See http://www.slipstick.com/addins/housekeeping.htm for
tools to facilitate the process of stripping attachments and replacing them
with links.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003
http://www.turtleflock.com/olconfig/index.htm
and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
http://www.outlookcode.com/jumpstart.aspx


"Mark J Kubicki" wrote in message
...
our small (12 person) office, running an exchange server is running into
"email storage issues"...

generally, appropriate to the nature of the business, the email is stored
in
subfolders within the public folder. the emails frequently have
attachments, occasionally 6M to 14M in size. This quickly max's the
maximum
storage capacity. (a "dead filing / archive" routine is in place and
active)

there is a STRONG opinion on "one side" of the office that attachments
ought
to be stripped and stored elsewhere. the "other" side feels that this is
"a
pain in the ..." -the files need to be stripped, stored, frequently
renamed,
and most significantly (aside from the time it takes to...) there is,
after
stripping no record on the email of there having been an attachment;
additionally, it is frequently appropriate to have the attachment
"immediately available" when dealing with the emails issues (i.e. attached
to it). other suggestions have been to drag all the emails (with their
attachment) to a "normal" folder (outside of outlook); of course doing
this
also strips all sorts of useful tools (ex: being able to sort by the
senders
name...)


---does anyone know of a forum, discussion, or web site that deals with
this issue.


thanks in advance,
mark (from one of the office "sides" -you guess which one LOL !)

It does come up here from time to time and also in the microsoft.public.outlook.general group. You might find the search feature at http://googlegroups.com useful.

I would think that any "expert' would have to make a thorough examination of your business operation before providing a recommendation. Factors would include type of data contained in attachments, frequency with which they're accessed by multiple people, level of in-house support for Exchange server, server configuration, etc.
--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003
http://www.turtleflock.com/olconfig/index.htm
and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
http://www.outlookcode.com/jumpstart.aspx


"Mark J Kubicki" wrote in message ...
thanks for the come-back.
all I was really hoping for was direction to a site that would have that
discussion started; within our office we are definitely having
"discussion"; but, in a very real way, it's the uniformed strongly arguing
with the uniformed -both reinventing the wheel!

(so a site with some "expert" insight will be very much welcome)
-mark
-----------------------------------

"Sue Mosher [MVP-Outlook]" wrote in message
...
This forum is fine, but only the folks in your office can decide what will
work best for your business. That's where you need to have a serious
discussion, IMO. See http://www.slipstick.com/addins/housekeeping.htm for
tools to facilitate the process of stripping attachments and replacing them
with links.

"Mark J Kubicki" wrote in message
...
our small (12 person) office, running an exchange server is running into
"email storage issues"...

generally, appropriate to the nature of the business, the email is stored
in
subfolders within the public folder. the emails frequently have
attachments, occasionally 6M to 14M in size. This quickly max's the
maximum
storage capacity. (a "dead filing / archive" routine is in place and
active)

there is a STRONG opinion on "one side" of the office that attachments
ought
to be stripped and stored elsewhere. the "other" side feels that this is
"a
pain in the ..." -the files need to be stripped, stored, frequently
renamed,
and most significantly (aside from the time it takes to...) there is,
after
stripping no record on the email of there having been an attachment;
additionally, it is frequently appropriate to have the attachment
"immediately available" when dealing with the emails issues (i.e. attached
to it). other suggestions have been to drag all the emails (with their
attachment) to a "normal" folder (outside of outlook); of course doing
this
also strips all sorts of useful tools (ex: being able to sort by the
senders
name...)


---does anyone know of a forum, discussion, or web site that deals with
this issue.


thanks in advance,
mark (from one of the office "sides" -you guess which one LOL !)