I am in an office environment that uses Outlook 2002 and Outlook 2003 with
Exchange servers 2000 and 2003. We use public folders for scheduling
conference rooms. We either make an appointment in a conference room's public
folder to book the room or we will schedule the room as a resource when we
are sending a meeting request to meeting attendees.

The issue that we are having is when an employee is checking a conference
room's public folder calendar. If he/she double clicks on a meeting in the
public folder to see some details, that meeting will now appear on that
employee's calendar as if he/she was invited to the meeting. Is there a way
to stop this from happening? Any feedback would be greatly appreciated.

Thanks,
LaurenM

Yours is the 3rd or 4th report of this that I've seen, but I haven't been able to duplicate the behavior. If you can help us get a solid set of reproducible steps, that would be great!

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003
http://www.turtleflock.com/olconfig/index.htm
and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
http://www.outlookcode.com/jumpstart.aspx

"laurenm" wrote in message ...
I am in an office environment that uses Outlook 2002 and Outlook 2003 with
Exchange servers 2000 and 2003. We use public folders for scheduling
conference rooms. We either make an appointment in a conference room's public
folder to book the room or we will schedule the room as a resource when we
are sending a meeting request to meeting attendees.

The issue that we are having is when an employee is checking a conference
room's public folder calendar. If he/she double clicks on a meeting in the
public folder to see some details, that meeting will now appear on that
employee's calendar as if he/she was invited to the meeting. Is there a way
to stop this from happening? Any feedback would be greatly appreciated.

Thanks,
LaurenM

Hi Sue,

Very interesting!

This only happens if the booking generates from a meeting request, not if
the meeting organizer just creates an appointment in the public folder
conference room calendar to book the room.

I will use me as an example of how we schedule meetings.
I create a meeting request from my calendar and I assign the people and room
by clicking on the "To..." button, For my attendees I click on the "Required"
or the "Optional" buttons and for the room I click on the "Resources" button.
Then I finish the details of my meeting request and send the invite out.

Hopefully this gives you enough to go on. If not, please let me know.

Thanks!
Lauren



"Sue Mosher [MVP-Outlook]" wrote:

Yours is the 3rd or 4th report of this that I've seen, but I haven't been able to duplicate the behavior. If you can help us get a solid set of reproducible steps, that would be great!

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003
http://www.turtleflock.com/olconfig/index.htm
and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
http://www.outlookcode.com/jumpstart.aspx

"laurenm" wrote in message ...
I am in an office environment that uses Outlook 2002 and Outlook 2003 with
Exchange servers 2000 and 2003. We use public folders for scheduling
conference rooms. We either make an appointment in a conference room's public
folder to book the room or we will schedule the room as a resource when we
are sending a meeting request to meeting attendees.

The issue that we are having is when an employee is checking a conference
room's public folder calendar. If he/she double clicks on a meeting in the
public folder to see some details, that meeting will now appear on that
employee's calendar as if he/she was invited to the meeting. Is there a way
to stop this from happening? Any feedback would be greatly appreciated.

Thanks,
LaurenM