Again, thanks Diane - an excellent, clear response. Exactly what I needed to
do.

"Diane Poremsky [MVP]" wrote:

What he's saying is to create subfolders in Contacts and move or copy the
contacts you need to use on a mailing into that folder - when its enabled as
an address book all 3 email addresses will be listed - select all and send.

my suggestion would be to copy the contacts you need to send mail to, to
this folder, then delete the contacts from the folder - keep the folder in
outlook so its ready the next time you need to send a mailing out.

--
Diane Poremsky [MVP - Outlook]
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"browniebodrum" wrote in message
...
Thanks, Russ. I've used Distribution Lists before/as well but I worry
about
keeping them up to date.

Could I trouble you to elaborate on the 'create groups by separate
Contacts
subfolders, then use the Outlook Address Book view of that folder to
select
all the addresses in that folder' idea? Does every contact get its own
subfolder? (Wow!) I'm not sure what you mean. Or could you give me a
link
to some more information to read up on?

"Russ Valentine [MVP-Outlook]" wrote:

There are several ways to group recipients. It looks like none is ideal
for
what you want. If you group recipients in the Contacts Folder (selecting
multiple Contacts or selecting a Category) then Outlook will use only
their
primary email address. You could create groups by separate Contacts
subfolders, then use the Outlook Address Book view of that folder to
select
all the addresses in that folder. You also could create a Distribution
List
would allow you to include all the email addresses. Just be aware that
DL's
tend to be unreliable. As long as you back them up frequently they could
work for you.

--
Russ Valentine
[MVP-Outlook]
"browniebodrum" wrote in
message
...
I want to send emails to a number of organisations I have in Outlook
(2007)Contacts, where I sometimes have two or three email addresses for
different people in the organisation (and I want to include them all in
the
email). In the past, I've dragged/copied the contacts to the Drafts
folder,
which creates a blank message with all the primary email addresses in
the
'To' field, then I've selected all the email addresses and cut and
pasted
them to the BCC field. There are two main problems with this. 1. Only
the
primary email address in each organisation is used. 2. By using the
BCC
option, people in the SAME organisation can't see which of their
colleagues
have also been sent it, which leads to confusion over who will pick up
any
tasks/issues in the message. Before I start experimenting with
mailmerge,
any suggestions about simpler ways to overcome these drawbacks would be
most
welcome.