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#1
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User-defined fields in this item vs. folder
When in a contact, I added some additional fields under the All Fields tab.
I've added fields under User-defined fields in this item and also under User-defined fields in folder (not knowing which one I should always use). Our school got a new server. All the contacts are there, but all the fields I added under the 'folder' option are gone (along with the data I'm assuming?). I still see the fields I added under 'item,' though. Is there a way to retrieve the lost data, or is it lost? And, what is the difference between adding a field under 'item' vs. 'folder?' Which one should I always use? I create a contact for each student in our school. That is what I'm using this for. I added fields such as Mother/Guardian, Father/Guardian, Allergies, Medications, Referred By, Exit Date, Graduating Class of, etc. Now I only see the Mother and Father fields, which were under 'item.' All the rest are gone...yikes! Help! -- Thank you. |
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#2
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User-defined fields in this item vs. folder
When adding a user-defined field to an item in Outlook - it automatically
gets added to the folder list but only actually gets added to an individual item when data is entered for a given field (going under the assumption that you are referring to a scenario where no custom form is in use and referencing user-defined fields for a standard contact item (MessageClass = IPM.Contact) You can also delete a user-defined field name from the Folder List but any data added to that field for a given contact remains with the item. It doesn't get deleted. However, once a field is deleted from the Folder List - you can't see any data for it in a view regardless of what the individual contacts contain. To correct that, you simply need to re-add the field to the Folder's list again making sure to use the exact same name and field type otherwise you're going to end up with a mis-match between the field type defined in the Folder List versus the field actually associated with an individual contact. Karl __________________________________________________ _ Karl Timmermans - The Claxton Group ContactGenie - Importer 1.3 / DataPorter 2.0 / Exporter "Power contact importers/exporters for MS Outlook '2000/2007" http://www.contactgenie.com "tjsmags" wrote in message ... When in a contact, I added some additional fields under the All Fields tab. I've added fields under User-defined fields in this item and also under User-defined fields in folder (not knowing which one I should always use). Our school got a new server. All the contacts are there, but all the fields I added under the 'folder' option are gone (along with the data I'm assuming?). I still see the fields I added under 'item,' though. Is there a way to retrieve the lost data, or is it lost? And, what is the difference between adding a field under 'item' vs. 'folder?' Which one should I always use? I create a contact for each student in our school. That is what I'm using this for. I added fields such as Mother/Guardian, Father/Guardian, Allergies, Medications, Referred By, Exit Date, Graduating Class of, etc. Now I only see the Mother and Father fields, which were under 'item.' All the rest are gone...yikes! Help! -- Thank you. |
#3
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User-defined fields in this item vs. folder
How come I still don't see the new categories I added back when I choose
'folder?' You are right, the data does appear back, but when I add a new student/contact, none of the categories I added show up when I click on the ALL FIELDS tab and select from the 'folder.' I want the categories to show here like they used to. -- Thank you. "Karl Timmermans" wrote: When adding a user-defined field to an item in Outlook - it automatically gets added to the folder list but only actually gets added to an individual item when data is entered for a given field (going under the assumption that you are referring to a scenario where no custom form is in use and referencing user-defined fields for a standard contact item (MessageClass = IPM.Contact) You can also delete a user-defined field name from the Folder List but any data added to that field for a given contact remains with the item. It doesn't get deleted. However, once a field is deleted from the Folder List - you can't see any data for it in a view regardless of what the individual contacts contain. To correct that, you simply need to re-add the field to the Folder's list again making sure to use the exact same name and field type otherwise you're going to end up with a mis-match between the field type defined in the Folder List versus the field actually associated with an individual contact. Karl __________________________________________________ _ Karl Timmermans - The Claxton Group ContactGenie - Importer 1.3 / DataPorter 2.0 / Exporter "Power contact importers/exporters for MS Outlook '2000/2007" http://www.contactgenie.com "tjsmags" wrote in message ... When in a contact, I added some additional fields under the All Fields tab. I've added fields under User-defined fields in this item and also under User-defined fields in folder (not knowing which one I should always use). Our school got a new server. All the contacts are there, but all the fields I added under the 'folder' option are gone (along with the data I'm assuming?). I still see the fields I added under 'item,' though. Is there a way to retrieve the lost data, or is it lost? And, what is the difference between adding a field under 'item' vs. 'folder?' Which one should I always use? I create a contact for each student in our school. That is what I'm using this for. I added fields such as Mother/Guardian, Father/Guardian, Allergies, Medications, Referred By, Exit Date, Graduating Class of, etc. Now I only see the Mother and Father fields, which were under 'item.' All the rest are gone...yikes! Help! -- Thank you. |
#4
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User-defined fields in this item vs. folder
Categories and user-defined fields are two completely separate and unrelated
topics/issues. Don't understand what you mean by "categories I added........when click....ALL Fields .....select from folder". Hopefully someone else has a better idea of what you're referring to but sounds like your Master Categories list has disappeared (nothing to do with the All Fields tab. In any event - would suggest you provide some additional details - not the least of which is Outlook version (before and after if there was a change) and exactly was all changed in terms of "a new server". Karl __________________________________________________ _ Karl Timmermans - The Claxton Group ContactGenie - Importer 1.3 / DataPorter 2.0 / Exporter "Power contact importers/exporters for MS Outlook '2000/2007" http://www.contactgenie.com "tjsmags" wrote in message ... How come I still don't see the new categories I added back when I choose 'folder?' You are right, the data does appear back, but when I add a new student/contact, none of the categories I added show up when I click on the ALL FIELDS tab and select from the 'folder.' I want the categories to show here like they used to. -- Thank you. "Karl Timmermans" wrote: When adding a user-defined field to an item in Outlook - it automatically gets added to the folder list but only actually gets added to an individual item when data is entered for a given field (going under the assumption that you are referring to a scenario where no custom form is in use and referencing user-defined fields for a standard contact item (MessageClass = IPM.Contact) You can also delete a user-defined field name from the Folder List but any data added to that field for a given contact remains with the item. It doesn't get deleted. However, once a field is deleted from the Folder List - you can't see any data for it in a view regardless of what the individual contacts contain. To correct that, you simply need to re-add the field to the Folder's list again making sure to use the exact same name and field type otherwise you're going to end up with a mis-match between the field type defined in the Folder List versus the field actually associated with an individual contact. Karl __________________________________________________ _ Karl Timmermans - The Claxton Group ContactGenie - Importer 1.3 / DataPorter 2.0 / Exporter "Power contact importers/exporters for MS Outlook '2000/2007" http://www.contactgenie.com "tjsmags" wrote in message ... When in a contact, I added some additional fields under the All Fields tab. I've added fields under User-defined fields in this item and also under User-defined fields in folder (not knowing which one I should always use). Our school got a new server. All the contacts are there, but all the fields I added under the 'folder' option are gone (along with the data I'm assuming?). I still see the fields I added under 'item,' though. Is there a way to retrieve the lost data, or is it lost? And, what is the difference between adding a field under 'item' vs. 'folder?' Which one should I always use? I create a contact for each student in our school. That is what I'm using this for. I added fields such as Mother/Guardian, Father/Guardian, Allergies, Medications, Referred By, Exit Date, Graduating Class of, etc. Now I only see the Mother and Father fields, which were under 'item.' All the rest are gone...yikes! Help! -- Thank you. |
#5
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User-defined fields in this item vs. folder
Go through the process of adding a new Contact. You'll see there is a tab
called ALL FIELDS. Right underneath there is a SELECT FROM field that has a drop down. This is where the fields I created myself were in USER-DEFINED FIELDS IN THIS ITEM and also in USER-DEFINED FILEDS IN FOLDER. Now do you see what I mean? What is the difference between above two listed drop down options? -- Thank you. "Karl Timmermans" wrote: Categories and user-defined fields are two completely separate and unrelated topics/issues. Don't understand what you mean by "categories I added........when click....ALL Fields .....select from folder". Hopefully someone else has a better idea of what you're referring to but sounds like your Master Categories list has disappeared (nothing to do with the All Fields tab. In any event - would suggest you provide some additional details - not the least of which is Outlook version (before and after if there was a change) and exactly was all changed in terms of "a new server". Karl __________________________________________________ _ Karl Timmermans - The Claxton Group ContactGenie - Importer 1.3 / DataPorter 2.0 / Exporter "Power contact importers/exporters for MS Outlook '2000/2007" http://www.contactgenie.com "tjsmags" wrote in message ... How come I still don't see the new categories I added back when I choose 'folder?' You are right, the data does appear back, but when I add a new student/contact, none of the categories I added show up when I click on the ALL FIELDS tab and select from the 'folder.' I want the categories to show here like they used to. -- Thank you. "Karl Timmermans" wrote: When adding a user-defined field to an item in Outlook - it automatically gets added to the folder list but only actually gets added to an individual item when data is entered for a given field (going under the assumption that you are referring to a scenario where no custom form is in use and referencing user-defined fields for a standard contact item (MessageClass = IPM.Contact) You can also delete a user-defined field name from the Folder List but any data added to that field for a given contact remains with the item. It doesn't get deleted. However, once a field is deleted from the Folder List - you can't see any data for it in a view regardless of what the individual contacts contain. To correct that, you simply need to re-add the field to the Folder's list again making sure to use the exact same name and field type otherwise you're going to end up with a mis-match between the field type defined in the Folder List versus the field actually associated with an individual contact. Karl __________________________________________________ _ Karl Timmermans - The Claxton Group ContactGenie - Importer 1.3 / DataPorter 2.0 / Exporter "Power contact importers/exporters for MS Outlook '2000/2007" http://www.contactgenie.com "tjsmags" wrote in message ... When in a contact, I added some additional fields under the All Fields tab. I've added fields under User-defined fields in this item and also under User-defined fields in folder (not knowing which one I should always use). Our school got a new server. All the contacts are there, but all the fields I added under the 'folder' option are gone (along with the data I'm assuming?). I still see the fields I added under 'item,' though. Is there a way to retrieve the lost data, or is it lost? And, what is the difference between adding a field under 'item' vs. 'folder?' Which one should I always use? I create a contact for each student in our school. That is what I'm using this for. I added fields such as Mother/Guardian, Father/Guardian, Allergies, Medications, Referred By, Exit Date, Graduating Class of, etc. Now I only see the Mother and Father fields, which were under 'item.' All the rest are gone...yikes! Help! -- Thank you. |
#6
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User-defined fields in this item vs. folder
Please refer to my original response regarding to the "user-defined
fields" - answers to your original question are specifically addressed there so not sure what exactly you're asking about (sentence one of the response indicates when a field gets added to the Folder and Items list). Your second post/question asked about "Categories" and "User-defined fields" which are not the same thing. "Categories" is a standard Outlook field. To restateand summarize the original answer another way: #1 - Via the Outlook UI - you cannot add a user-defined field to an Item without it also being added to the Folders List #2 - Adding a user-defined field via the Items group but NOT adding any data to the field does not add the field to the Item but will add it to the Folders group #3 - You can add a user-defined field via the Folder but if no data is added - nothing gets added to the item (same as item #2) #4 - You can delete a user-defined field from the Folders group but it does not delete the field from any contact that may already have data in that field (what I refer to as orphan user-defined fields since there is no way to know of their existance without interrogating the User-Properties collection of every contact within the folder or in Outlook UI parlance - open every contact individually and see what user-defined fields exist for that item) And just to be clear - the above refers specifically to contacts that do not have (were not created with) a custom form assigned - (current/standard message class = "IPM.Contact") Karl __________________________________________________ _ Karl Timmermans - The Claxton Group ContactGenie - Importer 1.3 / DataPorter 2.0 / Exporter "Power contact importers/exporters for MS Outlook '2000/2007" http://www.contactgenie.com "tjsmags" wrote in message ... Go through the process of adding a new Contact. You'll see there is a tab called ALL FIELDS. Right underneath there is a SELECT FROM field that has a drop down. This is where the fields I created myself were in USER-DEFINED FIELDS IN THIS ITEM and also in USER-DEFINED FILEDS IN FOLDER. Now do you see what I mean? What is the difference between above two listed drop down options? -- Thank you. "Karl Timmermans" wrote: Categories and user-defined fields are two completely separate and unrelated topics/issues. Don't understand what you mean by "categories I added........when click....ALL Fields .....select from folder". Hopefully someone else has a better idea of what you're referring to but sounds like your Master Categories list has disappeared (nothing to do with the All Fields tab. In any event - would suggest you provide some additional details - not the least of which is Outlook version (before and after if there was a change) and exactly was all changed in terms of "a new server". Karl __________________________________________________ _ Karl Timmermans - The Claxton Group ContactGenie - Importer 1.3 / DataPorter 2.0 / Exporter "Power contact importers/exporters for MS Outlook '2000/2007" http://www.contactgenie.com "tjsmags" wrote in message ... How come I still don't see the new categories I added back when I choose 'folder?' You are right, the data does appear back, but when I add a new student/contact, none of the categories I added show up when I click on the ALL FIELDS tab and select from the 'folder.' I want the categories to show here like they used to. -- Thank you. "Karl Timmermans" wrote: When adding a user-defined field to an item in Outlook - it automatically gets added to the folder list but only actually gets added to an individual item when data is entered for a given field (going under the assumption that you are referring to a scenario where no custom form is in use and referencing user-defined fields for a standard contact item (MessageClass = IPM.Contact) You can also delete a user-defined field name from the Folder List but any data added to that field for a given contact remains with the item. It doesn't get deleted. However, once a field is deleted from the Folder List - you can't see any data for it in a view regardless of what the individual contacts contain. To correct that, you simply need to re-add the field to the Folder's list again making sure to use the exact same name and field type otherwise you're going to end up with a mis-match between the field type defined in the Folder List versus the field actually associated with an individual contact. Karl __________________________________________________ _ Karl Timmermans - The Claxton Group ContactGenie - Importer 1.3 / DataPorter 2.0 / Exporter "Power contact importers/exporters for MS Outlook '2000/2007" http://www.contactgenie.com "tjsmags" wrote in message ... When in a contact, I added some additional fields under the All Fields tab. I've added fields under User-defined fields in this item and also under User-defined fields in folder (not knowing which one I should always use). Our school got a new server. All the contacts are there, but all the fields I added under the 'folder' option are gone (along with the data I'm assuming?). I still see the fields I added under 'item,' though. Is there a way to retrieve the lost data, or is it lost? And, what is the difference between adding a field under 'item' vs. 'folder?' Which one should I always use? I create a contact for each student in our school. That is what I'm using this for. I added fields such as Mother/Guardian, Father/Guardian, Allergies, Medications, Referred By, Exit Date, Graduating Class of, etc. Now I only see the Mother and Father fields, which were under 'item.' All the rest are gone...yikes! Help! -- Thank you. |
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