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#1
October 19th 08, 01:52 AM
posted to microsoft.public.outlook.contacts
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Outlook 2007 sorting contacts
I sort my contacts by company, first name, last name via customising the
view. It work's fine apart from any new contacts which appear above the older contacts and not in alphabetical order. I have tried going to Tools=Accounts Settings=address book and changing the order there but no avail. My contacts are split into work (with the company name specified) and personal (company name left blank). My recent additions have all had the Company name blank and I now have the problem mentioned above. Grateful for any assistance as I'm tearing my hair out! Thanks. -- octcs 
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#2
October 19th 08, 02:28 AM
posted to microsoft.public.outlook.contacts
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Outlook 2007 sorting contacts
You'll need to post more accurately and with more detail. For example, when
you say "I sort my contacts by company, first name, last name via customizing the view" we have to idea to what view you are referring. Moreover, there is no such option for sorting a view in Outlook. How you "split" your Contacts is also a complete mystery to us. Just pretend we aren't there watching you and don't know what you're thinking. That is very much the case. Post with that reality in mind. -- Russ Valentine [MVP-Outlook] "octcs" wrote in message ... I sort my contacts by company, first name, last name via customising the view. It work's fine apart from any new contacts which appear above the older contacts and not in alphabetical order. I have tried going to Tools=Accounts Settings=address book and changing the order there but no avail. My contacts are split into work (with the company name specified) and personal (company name left blank). My recent additions have all had the Company name blank and I now have the problem mentioned above. Grateful for any assistance as I'm tearing my hair out! Thanks. -- octcs
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#3
October 19th 08, 04:09 AM
posted to microsoft.public.outlook.contacts
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Outlook 2007 sorting contacts
If the company name is blank, the contacts use last name, first name file
as format. How do you expect they should sort if there is no company name? If the ones with company names are not sorting correctly verify that you don't have a leading space before the company name. -- Diane Poremsky [MVP - Outlook] Outlook Tips: http://www.outlook-tips.net/ Outlook & Exchange Solutions Center: http://www.slipstick.com Outlook Tips by email: EMO - a weekly newsletter about Outlook and Exchange: You can access this newsgroup by visiting http://www.microsoft.com/office/comm...s/default.mspx or point your newsreader to msnews.microsoft.com. "octcs" wrote in message ... I sort my contacts by company, first name, last name via customising the view. It work's fine apart from any new contacts which appear above the older contacts and not in alphabetical order. I have tried going to Tools=Accounts Settings=address book and changing the order there but no avail. My contacts are split into work (with the company name specified) and personal (company name left blank). My recent additions have all had the Company name blank and I now have the problem mentioned above. Grateful for any assistance as I'm tearing my hair out! Thanks. -- octcs
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#4
October 19th 08, 08:50 AM
posted to microsoft.public.outlook.contacts
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Outlook 2007 sorting contacts
Thanks for getting back to me Russ. I order my contacts using view=current
view=customise current view=sort, I then sort by company, first name, last name. The older contacts seems to be sorted ok e.g {no company} Abi Findlay {no company} Adam Bidwell ........ {no company} William Tell {company 'A'} Adam Jones {company 'A'} Barry George {company 'B'} Ali Vatt etc however my recently added contacts have appeared above the old contacts e.g {no company} andy jackson - new {no company} Peter timms - new {no company} Tim Tom - new then the older ones as before.... {no company} Abi Findlay {no company} Adam Bidwell ........ {no company} William Tell {company 'A'} Adam Jones {company 'A'} Barry George {company 'B'} Ali Vatt etc Is that more useful? octcs "octcs" wrote: I sort my contacts by company, first name, last name via customising the view. It work's fine apart from any new contacts which appear above the older contacts and not in alphabetical order. I have tried going to Tools=Accounts Settings=address book and changing the order there but no avail. My contacts are split into work (with the company name specified) and personal (company name left blank). My recent additions have all had the Company name blank and I now have the problem mentioned above. Grateful for any assistance as I'm tearing my hair out! Thanks. -- octcs
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#5
October 19th 08, 08:56 AM
posted to microsoft.public.outlook.contacts
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Outlook 2007 sorting contacts
Hi Diane - I've provided more detail in my response to Russ. You will see
that for my older contacts the sort criteria seems to work fine. The problem is my new ones which don't conform - even to your suggested "last name, first name file as format. ". with respect to "If the ones with company names are not sorting correctly verify that you don't have a leading space before the company name." .....company names are sorting ok for the older contacts - but not the newer ones. I've checked the detail in the contact itself and all seems ok. Thanks for your help -- octcs "Diane Poremsky [MVP]" wrote: If the company name is blank, the contacts use last name, first name file as format. How do you expect they should sort if there is no company name? If the ones with company names are not sorting correctly verify that you don't have a leading space before the company name. -- Diane Poremsky [MVP - Outlook] Outlook Tips: http://www.outlook-tips.net/ Outlook & Exchange Solutions Center: http://www.slipstick.com Outlook Tips by email: EMO - a weekly newsletter about Outlook and Exchange: You can access this newsgroup by visiting http://www.microsoft.com/office/comm...s/default.mspx or point your newsreader to msnews.microsoft.com. "octcs" wrote in message ... I sort my contacts by company, first name, last name via customising the view. It work's fine apart from any new contacts which appear above the older contacts and not in alphabetical order. I have tried going to Tools=Accounts Settings=address book and changing the order there but no avail. My contacts are split into work (with the company name specified) and personal (company name left blank). My recent additions have all had the Company name blank and I now have the problem mentioned above. Grateful for any assistance as I'm tearing my hair out! Thanks. -- octcs
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#6
October 19th 08, 09:17 AM
posted to microsoft.public.outlook.contacts
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Outlook 2007 sorting contacts
Hi Russ for some reason my reply to you did not form part of a thread. it is
however listed under the original post. Thanks -- octcs "Russ Valentine [MVP-Outlook]" wrote: You'll need to post more accurately and with more detail. For example, when you say "I sort my contacts by company, first name, last name via customizing the view" we have to idea to what view you are referring. Moreover, there is no such option for sorting a view in Outlook. How you "split" your Contacts is also a complete mystery to us. Just pretend we aren't there watching you and don't know what you're thinking. That is very much the case. Post with that reality in mind. -- Russ Valentine [MVP-Outlook] "octcs" wrote in message ... I sort my contacts by company, first name, last name via customising the view. It work's fine apart from any new contacts which appear above the older contacts and not in alphabetical order. I have tried going to Tools=Accounts Settings=address book and changing the order there but no avail. My contacts are split into work (with the company name specified) and personal (company name left blank). My recent additions have all had the Company name blank and I now have the problem mentioned above. Grateful for any assistance as I'm tearing my hair out! Thanks. -- octcs
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#7
October 19th 08, 09:46 AM
posted to microsoft.public.outlook.contacts
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Outlook 2007 sorting contacts
Thanks for getting back to me Russ. I order my contacts using view=current
view=customise current view=sort, I then sort by company, first name, last name. The older contacts seems to be sorted ok e.g {no company} Abi Findlay {no company} Adam Bidwell ........ {no company} William Tell {company 'A'} Adam Jones {company 'A'} Barry George {company 'B'} Ali Vatt etc however my recently added contacts have appeared above the old contacts e.g {no company} andy jackson - new {no company} Peter timms - new {no company} Tim Tom - new then the older ones as before.... {no company} Abi Findlay {no company} Adam Bidwell ........ {no company} William Tell {company 'A'} Adam Jones {company 'A'} Barry George {company 'B'} Ali Vatt etc Is that more useful? octcs -- octcs "Russ Valentine [MVP-Outlook]" wrote: You'll need to post more accurately and with more detail. For example, when you say "I sort my contacts by company, first name, last name via customizing the view" we have to idea to what view you are referring. Moreover, there is no such option for sorting a view in Outlook. How you "split" your Contacts is also a complete mystery to us. Just pretend we aren't there watching you and don't know what you're thinking. That is very much the case. Post with that reality in mind. -- Russ Valentine [MVP-Outlook] "octcs" wrote in message ... I sort my contacts by company, first name, last name via customising the view. It work's fine apart from any new contacts which appear above the older contacts and not in alphabetical order. I have tried going to Tools=Accounts Settings=address book and changing the order there but no avail. My contacts are split into work (with the company name specified) and personal (company name left blank). My recent additions have all had the Company name blank and I now have the problem mentioned above. Grateful for any assistance as I'm tearing my hair out! Thanks. -- octcs
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#8
October 19th 08, 11:43 AM
posted to microsoft.public.outlook.contacts
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Outlook 2007 sorting contacts
Still have no idea to which view you are referring.
Also need to know how you migrated your old data and whether you might have more than one Contacts Folder (use Folder List view to check). -- Russ Valentine [MVP-Outlook] "octcs" wrote in message ... Thanks for getting back to me Russ. I order my contacts using view=current view=customise current view=sort, I then sort by company, first name, last name. The older contacts seems to be sorted ok e.g {no company} Abi Findlay {no company} Adam Bidwell ....... {no company} William Tell {company 'A'} Adam Jones {company 'A'} Barry George {company 'B'} Ali Vatt etc however my recently added contacts have appeared above the old contacts e.g {no company} andy jackson - new {no company} Peter timms - new {no company} Tim Tom - new then the older ones as before.... {no company} Abi Findlay {no company} Adam Bidwell ....... {no company} William Tell {company 'A'} Adam Jones {company 'A'} Barry George {company 'B'} Ali Vatt etc Is that more useful? octcs -- octcs "Russ Valentine [MVP-Outlook]" wrote: You'll need to post more accurately and with more detail. For example, when you say "I sort my contacts by company, first name, last name via customizing the view" we have to idea to what view you are referring. Moreover, there is no such option for sorting a view in Outlook. How you "split" your Contacts is also a complete mystery to us. Just pretend we aren't there watching you and don't know what you're thinking. That is very much the case. Post with that reality in mind. -- Russ Valentine [MVP-Outlook] "octcs" wrote in message ... I sort my contacts by company, first name, last name via customising the view. It work's fine apart from any new contacts which appear above the older contacts and not in alphabetical order. I have tried going to Tools=Accounts Settings=address book and changing the order there but no avail. My contacts are split into work (with the company name specified) and personal (company name left blank). My recent additions have all had the Company name blank and I now have the problem mentioned above. Grateful for any assistance as I'm tearing my hair out! Thanks. -- octcs
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#9
October 19th 08, 01:06 PM
posted to microsoft.public.outlook.contacts
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Outlook 2007 sorting contacts
In outlook 2007 then go to contacts. I then selected view from the top menu
and then as per previous post. Under Current View the 'Outlook data Files' view is selected. I previously exported my contacts from Outlook 2003 as a .pst file and then imported them to Outlook 2007. I only have one contacts folder. I hope this helps, thanks. -- octcs "Russ Valentine [MVP-Outlook]" wrote: Still have no idea to which view you are referring. Also need to know how you migrated your old data and whether you might have more than one Contacts Folder (use Folder List view to check). -- Russ Valentine [MVP-Outlook] "octcs" wrote in message ... Thanks for getting back to me Russ. I order my contacts using view=current view=customise current view=sort, I then sort by company, first name, last name. The older contacts seems to be sorted ok e.g {no company} Abi Findlay {no company} Adam Bidwell ....... {no company} William Tell {company 'A'} Adam Jones {company 'A'} Barry George {company 'B'} Ali Vatt etc however my recently added contacts have appeared above the old contacts e.g {no company} andy jackson - new {no company} Peter timms - new {no company} Tim Tom - new then the older ones as before.... {no company} Abi Findlay {no company} Adam Bidwell ....... {no company} William Tell {company 'A'} Adam Jones {company 'A'} Barry George {company 'B'} Ali Vatt etc Is that more useful? octcs -- octcs "Russ Valentine [MVP-Outlook]" wrote: You'll need to post more accurately and with more detail. For example, when you say "I sort my contacts by company, first name, last name via customizing the view" we have to idea to what view you are referring. Moreover, there is no such option for sorting a view in Outlook. How you "split" your Contacts is also a complete mystery to us. Just pretend we aren't there watching you and don't know what you're thinking. That is very much the case. Post with that reality in mind. -- Russ Valentine [MVP-Outlook] "octcs" wrote in message ... I sort my contacts by company, first name, last name via customising the view. It work's fine apart from any new contacts which appear above the older contacts and not in alphabetical order. I have tried going to Tools=Accounts Settings=address book and changing the order there but no avail. My contacts are split into work (with the company name specified) and personal (company name left blank). My recent additions have all had the Company name blank and I now have the problem mentioned above. Grateful for any assistance as I'm tearing my hair out! Thanks. -- octcs
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#10
October 19th 08, 02:45 PM
posted to microsoft.public.outlook.contacts
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Outlook 2007 sorting contacts
No. I asked which view of your Contacts Folder are you trying to sort.
Exporting and importing Outlook data is never the correct way to transfer it. Doing so loses data and changes data and would easily explain the differences you are seeing between old and new Contacts. Try repairing your data file. Beyond that, I doubt there's much you can do. -- Russ Valentine [MVP-Outlook] "octcs" wrote in message ... In outlook 2007 then go to contacts. I then selected view from the top menu and then as per previous post. Under Current View the 'Outlook data Files' view is selected. I previously exported my contacts from Outlook 2003 as a .pst file and then imported them to Outlook 2007. I only have one contacts folder. I hope this helps, thanks. -- octcs "Russ Valentine [MVP-Outlook]" wrote: Still have no idea to which view you are referring. Also need to know how you migrated your old data and whether you might have more than one Contacts Folder (use Folder List view to check). -- Russ Valentine [MVP-Outlook] "octcs" wrote in message ... Thanks for getting back to me Russ. I order my contacts using view=current view=customise current view=sort, I then sort by company, first name, last name. The older contacts seems to be sorted ok e.g {no company} Abi Findlay {no company} Adam Bidwell ....... {no company} William Tell {company 'A'} Adam Jones {company 'A'} Barry George {company 'B'} Ali Vatt etc however my recently added contacts have appeared above the old contacts e.g {no company} andy jackson - new {no company} Peter timms - new {no company} Tim Tom - new then the older ones as before.... {no company} Abi Findlay {no company} Adam Bidwell ....... {no company} William Tell {company 'A'} Adam Jones {company 'A'} Barry George {company 'B'} Ali Vatt etc Is that more useful? octcs -- octcs "Russ Valentine [MVP-Outlook]" wrote: You'll need to post more accurately and with more detail. For example, when you say "I sort my contacts by company, first name, last name via customizing the view" we have to idea to what view you are referring. Moreover, there is no such option for sorting a view in Outlook. How you "split" your Contacts is also a complete mystery to us. Just pretend we aren't there watching you and don't know what you're thinking. That is very much the case. Post with that reality in mind. -- Russ Valentine [MVP-Outlook] "octcs" wrote in message ... I sort my contacts by company, first name, last name via customising the view. It work's fine apart from any new contacts which appear above the older contacts and not in alphabetical order. I have tried going to Tools=Accounts Settings=address book and changing the order there but no avail. My contacts are split into work (with the company name specified) and personal (company name left blank). My recent additions have all had the Company name blank and I now have the problem mentioned above. Grateful for any assistance as I'm tearing my hair out! Thanks. -- octcs
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