Hi, one of my colleagues has a problem with Outlook 2003 in that they cannot receive any more mail with attachments, seemingly because the PST file is sitting at 1.8GB. They already auto archive mail into an archive PST file, which is around 18GB in size. The actual disk space left on the machine is only around 1GB, so performance is pretty slow - however, there is a spare D drive available with 38GB free. Does anyone have any suggestions on a good approach for freeing up space on the PST files (possibly by moving the current archive PST file to the D drive?), while still having archived mail available for retrieval when necessary?

First of all, the main pst-file appears to be still in the ANSI format
instead of the Unicode format. You might want to take care of this first as
otherwise you'll might find yourself with a broken pst-file. In order to
convert see;
http://www.msoutlook.info/question/115

Second, the archive file of 18GB is also reaching its pre-programmed maximum
size of 20GB. You might want to split this in additional archive files if
there is really nothing that can be thrown out. If that is not possible, you
can opt to increase the limit;
http://www.msoutlook.info/question/99

In order to move the archive pst-file, disconnect if from Outlook first via;
File- Data File Management...

Close Outlook and move the main pst-file and the archive pst-file to where
you want to move them. Start Outlook again and it will nag for the new
location of the main pst-file.

Once you've done that, you can reconnect the archive pst-file via;
File- Open- Outlook Data File...

Now you can modify the default archive path in;
Tools- Options- tab Other- button AutoArchive...

--
Robert Sparnaaij [MVP-Outlook]
Coauthor, Configuring Microsoft Outlook 2003
http://www.howto-outlook.com/
Outlook FAQ, HowTo, Downloads, Add-Ins and more

http://www.msoutlook.info/
Real World Questions, Real World Answers

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"nicky77" wrote in message
...

Hi, one of my colleagues has a problem with Outlook 2003 in that they
cannot receive any more mail with attachments, seemingly because the
PST file is sitting at 1.8GB. They already auto archive mail into an
archive PST file, which is around 18GB in size. The actual disk space
left on the machine is only around 1GB, so performance is pretty slow -
however, there is a spare D drive available with 38GB free. Does anyone
have any suggestions on a good approach for freeing up space on the PST
files (possibly by moving the current archive PST file to the D drive?),
while still having archived mail available for retrieval when necessary?




--
nicky77