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#1
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Add a list of words in a senders name to rule?
I would like to create a "cleanup" rule to run periodically. I would
like to be able to put a list of domain names in a list, then have a rule where if any of those domain names are in the sender name they will be moved into the deleted folder. I get a lot of mail that I don't want to filter, but don' necessarily read everday either, and it mounts up. So, it would be nice if once ever couple of months I could go in,run the cleanup rule and clear the old ones out. -Jim |
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#2
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Add a list of words in a senders name to rule?
You can do this by creating a rule that looks for "specific words in the
sender's address". Just add all the domains to that list of words, make the rule move or delete any messages found, and periodically run it. -Peter "jtpryan" wrote in message ... I would like to create a "cleanup" rule to run periodically. I would like to be able to put a list of domain names in a list, then have a rule where if any of those domain names are in the sender name they will be moved into the deleted folder. I get a lot of mail that I don't want to filter, but don' necessarily read everday either, and it mounts up. So, it would be nice if once ever couple of months I could go in,run the cleanup rule and clear the old ones out. -Jim |
#3
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Add a list of words in a senders name to rule?
You'll need to make a rule then run it manually. If you want to
automatically on existing mail, either move the messages to a holding folder as they arrive or use an add-in (Auto-Mate and others) that run rules on messages already in the inbox. Another option is creating a search folder on the inbox - when you want to get rid of the mail, open it and delete the older items. -- Diane Poremsky [MVP - Outlook] Need Help with Common Tasks? http://www.outlook-tips.net/beginner/ Outlook 2007: http://www.slipstick.com/outlook/ol2007/ Outlook Tips by email: Exchange Messaging Outlook newsletter: Outlook Tips: http://www.outlook-tips.net/ Outlook & Exchange Solutions Center: http://www.slipstick.com You can access this newsgroup by visiting http://www.microsoft.com/office/comm...s/default.mspx or point your newsreader to msnews.microsoft.com. "jtpryan" wrote in message ... I would like to create a "cleanup" rule to run periodically. I would like to be able to put a list of domain names in a list, then have a rule where if any of those domain names are in the sender name they will be moved into the deleted folder. I get a lot of mail that I don't want to filter, but don' necessarily read everday either, and it mounts up. So, it would be nice if once ever couple of months I could go in,run the cleanup rule and clear the old ones out. -Jim |
#4
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Add a list of words in a senders name to rule?
On Apr 17, 4:09*pm, "Diane Poremsky [MVP]" wrote:
You'll need to make a rule then run it manually. If you want to automatically on existing mail, *either move the messages to a holding folder as they arrive or use an add-in (Auto-Mate and others) that run rules on messages already in the inbox. Another option is creating a search folder on the inbox - when you want to get rid of the mail, open it and delete the older items. -- Diane Poremsky [MVP - Outlook] Need Help with Common Tasks?http://www.outlook-tips.net/beginner/ Outlook 2007:http://www.slipstick.com/outlook/ol2007/ Outlook Tips by email: Exchange Messaging Outlook newsletter: Outlook Tips:http://www.outlook-tips.net/ Outlook & Exchange Solutions Center:http://www.slipstick.com You can access this newsgroup by visitinghttp://www.microsoft.com/office/community/en-us/default.mspxor point your newsreader to msnews.microsoft.com. "jtpryan" wrote in message ... I would like to create a "cleanup" rule to run periodically. *I would like to be able to put a list of domain names in a list, then have a rule where if any of those domain names are in the sender name they will be moved into the deleted folder. *I get a lot of mail that I don't want to filter, but don' necessarily read everday either, and it mounts up. *So, it would be nice if once ever couple of months I could go in,run the cleanup rule and clear the old ones out. -Jim I don't think I was very clear in my original post, although I appreciate the replies. What I would like to do is create, outside of Outlook, a list of domains and then somehow bring it in and use it as the list against which my rule will work. I know I can go through my mail, find a domain, open up a "cleanup" rule, and then add it to a list, but this is very cumbersome. It would be nice to have a simple text list say in Notepad that as I read I can then add to. -Jim |
#5
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Add a list of words in a senders name to rule?
outlook doesn't support using data from outside the program.
-- Diane Poremsky [MVP - Outlook] Outlook Tips: http://www.outlook-tips.net/ Outlook & Exchange Solutions Center: http://www.slipstick.com Outlook Tips by email: EMO - a weekly newsletter about Outlook and Exchange: You can access this newsgroup by visiting http://www.microsoft.com/office/comm...s/default.mspx or point your newsreader to msnews.microsoft.com. "jtpryan" wrote in message ... On Apr 17, 4:09 pm, "Diane Poremsky [MVP]" wrote: You'll need to make a rule then run it manually. If you want to automatically on existing mail, either move the messages to a holding folder as they arrive or use an add-in (Auto-Mate and others) that run rules on messages already in the inbox. Another option is creating a search folder on the inbox - when you want to get rid of the mail, open it and delete the older items. -- Diane Poremsky [MVP - Outlook] Need Help with Common Tasks?http://www.outlook-tips.net/beginner/ Outlook 2007:http://www.slipstick.com/outlook/ol2007/ Outlook Tips by email: Exchange Messaging Outlook newsletter: Outlook Tips:http://www.outlook-tips.net/ Outlook & Exchange Solutions Center:http://www.slipstick.com You can access this newsgroup by visitinghttp://www.microsoft.com/office/community/en-us/default.mspxor point your newsreader to msnews.microsoft.com. "jtpryan" wrote in message ... I would like to create a "cleanup" rule to run periodically. I would like to be able to put a list of domain names in a list, then have a rule where if any of those domain names are in the sender name they will be moved into the deleted folder. I get a lot of mail that I don't want to filter, but don' necessarily read everday either, and it mounts up. So, it would be nice if once ever couple of months I could go in,run the cleanup rule and clear the old ones out. -Jim I don't think I was very clear in my original post, although I appreciate the replies. What I would like to do is create, outside of Outlook, a list of domains and then somehow bring it in and use it as the list against which my rule will work. I know I can go through my mail, find a domain, open up a "cleanup" rule, and then add it to a list, but this is very cumbersome. It would be nice to have a simple text list say in Notepad that as I read I can then add to. -Jim |
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