If this is your first visit, be sure to check out the FAQ by clicking the link above. You may have to register before you can post: click the register link above to proceed. To start viewing messages, select the forum that you want to visit from the selection below. |
|
|
Thread Tools | Search this Thread | Display Modes |
#1
|
|||
|
|||
Rule to foward email unless its Junk
I'm working in a small office where almost everyone is using Outlook 2003,
connected to Exchange 2003. We have a few email accounts which are "generic" and are promoted as public contact points. Emails to these are then forwarded (by rule) to two people in the office who decide who they should best be dealt with. This system works well for us and it means that emails sent directly to someone are easily distinguishable from emails sent to one of these "generic" accounts. The problem with this setup relates to junk. The Junk email filter in Outlook/Exchange 2003 does quite a good job at cutting out junk/spam. The problem I face is how to utilize this in respect of our "generic" email addresses. We probably get more junk on those than on all our other accounts combined, but I couldn't see any rule option to forward email unless it is marked as junk. Once the email has been forwarded it appears to come from an internal account and the junk filter doesn't seem to get a look in. Any ideas what I should do? Thanks. -- Brian Cryer www.cryer.co.uk/brian |
Ads |
#2
|
|||
|
|||
Rule to foward email unless its Junk
Brian Cryer wrote:
The problem with this setup relates to junk. The Junk email filter in Outlook/Exchange 2003 does quite a good job at cutting out junk/spam. The problem I face is how to utilize this in respect of our "generic" email addresses. We probably get more junk on those than on all our other accounts combined, but I couldn't see any rule option to forward email unless it is marked as junk. Once the email has been forwarded it appears to come from an internal account and the junk filter doesn't seem to get a look in. WIth Outlook 2003 SP2 (and maybe SP1, I don't recall), the Junk Mail filter runs before rules execute. Thus, your rules will forward only messages Outlook does not recognize as junk mail. -- Brian Tillman |
#3
|
|||
|
|||
Rule to foward email unless its Junk
"Brian Tillman" wrote in message
... Brian Cryer wrote: The problem with this setup relates to junk. The Junk email filter in Outlook/Exchange 2003 does quite a good job at cutting out junk/spam. The problem I face is how to utilize this in respect of our "generic" email addresses. We probably get more junk on those than on all our other accounts combined, but I couldn't see any rule option to forward email unless it is marked as junk. Once the email has been forwarded it appears to come from an internal account and the junk filter doesn't seem to get a look in. WIth Outlook 2003 SP2 (and maybe SP1, I don't recall), the Junk Mail filter runs before rules execute. Thus, your rules will forward only messages Outlook does not recognize as junk mail. That helps me if I select to permanently delete junk, but I would like to maintain the option of having someone manually skim through the junk emails once a month or so - because I know from my own experience that some genuine emails can get trapped as spam. Sorry, I start to sound like I'm asking too much ... What I would like is to keep the spam in the account for what it was received, but forward non spam/junk to other recipients. Unless I'm missing it there doesn't seem to be any way to construct a rule around junk, i.e. forward if not junk. I'm beginning to wonder whether a different approach would be better - just to share the mailbox instead of forwarding, at least that way it would be obvious what was junk. I'll discuss with the individuals involved. -- Brian Cryer www.cryer.co.uk/brian |
#4
|
|||
|
|||
Rule to foward email unless its Junk
"Brian Cryer" wrote in message
... "Brian Tillman" wrote in message ... Brian Cryer wrote: The problem with this setup relates to junk. The Junk email filter in Outlook/Exchange 2003 does quite a good job at cutting out junk/spam. The problem I face is how to utilize this in respect of our "generic" email addresses. We probably get more junk on those than on all our other accounts combined, but I couldn't see any rule option to forward email unless it is marked as junk. Once the email has been forwarded it appears to come from an internal account and the junk filter doesn't seem to get a look in. WIth Outlook 2003 SP2 (and maybe SP1, I don't recall), the Junk Mail filter runs before rules execute. Thus, your rules will forward only messages Outlook does not recognize as junk mail. That helps me if I select to permanently delete junk, but I would like to maintain the option of having someone manually skim through the junk emails once a month or so - because I know from my own experience that some genuine emails can get trapped as spam. Sorry, I start to sound like I'm asking too much ... What I would like is to keep the spam in the account for what it was received, but forward non spam/junk to other recipients. Unless I'm missing it there doesn't seem to be any way to construct a rule around junk, i.e. forward if not junk. I'm beginning to wonder whether a different approach would be better - just to share the mailbox instead of forwarding, at least that way it would be obvious what was junk. I'll discuss with the individuals involved. We're going the route of sharing the inbox rather than forwarding emails. Seems simpler and it should be more obvious what's spam/junk - at least according to the junk email filter. -- Brian Cryer www.cryer.co.uk/brian |
#5
|
|||
|
|||
Rule to foward email unless its Junk
Brian Cryer wrote:
What I would like is to keep the spam in the account for what it was received, but forward non spam/junk to other recipients. Unless I'm missing it there doesn't seem to be any way to construct a rule around junk, i.e. forward if not junk. I already said that that is the way Outlook currently works. Rules that forward messages will work on those messages not placed in the Junk E-mail folder. If the messages are in the Junk E-mail folder, once per month, as you say, someone can go through that folder and delete the messages that are truly junk and then forward the remainder, either manually by forwarding or by manually running the forwarding rules on the Junk E-mail folder. -- Brian Tillman |
Thread Tools | Search this Thread |
Display Modes | |
|
|
Similar Threads | ||||
Thread | Thread Starter | Forum | Replies | Last Post |
Macro to foward just a specific part of an email body of message | [email protected] | Outlook and VBA | 6 | August 21st 06 09:07 PM |
junk mail - Outlook 2003 rule to mark as junk any email with only | Steve_Wood | Outlook - General Queries | 1 | August 3rd 06 08:56 PM |
Rule to delete junk mail does not always work | PE | Outlook - General Queries | 3 | June 5th 06 02:42 PM |
Junk Mail rule | PE | Outlook - General Queries | 1 | May 23rd 06 04:16 AM |
Rule applied after Junk Mail Filter | Al Franz | Outlook - General Queries | 2 | May 9th 06 02:36 AM |