Outlook 2K3 - POP3 & Calendar Appointments
 

Just took over management of a small peer-to-peer network today. Outlook
2k3 on Win XP SP2, POPping e-mail from ISP mail server. Client has a couple
of workers who make appointments for their sales people to visit customers.
They make the appointment in their local calendars and Invite Attendees, who
are contained in a local Contacts distribution list. These invites are then
sent and POPped down to the other workers who need to see these appointments
in their calendars, too. They have a rule configured which moves these
invites to an "appointments received" folder where they can accept them and
then the appointments also appear in their calendars. My client swears that
they used to get these appointments directly into their calendars without
having to accept the invitation except where there was already an existing
appointment at that time. In this case, the invite stayed in the
"appoinments received" folder for resolution. I can't see how to accomplish
this trick or even if it is possible.
Can someone please lend me a hand with this?

Outlook 2K3 - POP3 & Calendar Appointments
 

There's a setting here that may help: Tools menu Options Calendar
Resource scheduling. There are options for automatically accepting things
there.

"Bill Glidden" wrote in message
...
Just took over management of a small peer-to-peer network today. Outlook
2k3 on Win XP SP2, POPping e-mail from ISP mail server. Client has a
couple of workers who make appointments for their sales people to visit
customers. They make the appointment in their local calendars and Invite
Attendees, who are contained in a local Contacts distribution list. These
invites are then sent and POPped down to the other workers who need to see
these appointments in their calendars, too. They have a rule configured
which moves these invites to an "appointments received" folder where they
can accept them and then the appointments also appear in their calendars.
My client swears that they used to get these appointments directly into
their calendars without having to accept the invitation except where there
was already an existing appointment at that time. In this case, the invite
stayed in the "appoinments received" folder for resolution. I can't see
how to accomplish this trick or even if it is possible.
Can someone please lend me a hand with this?

Outlook 2K3 - POP3 & Calendar Appointments
 

Thanks, Vince.

I know the whole scenario is Micky-mouse. They would be far better off with
one of the 3rd-party calendar sharing offerings such as the one on offer
here http://www.officecalendar.com/slipstickgc.asp but I don't know whether
their budget will allow. They are definitely too small for SBS and all that
implies.

Cheers,
Bill

"Vince Averello [MVP-Outlook]" wrote in message
...
There's a setting here that may help: Tools menu Options Calendar
Resource scheduling. There are options for automatically accepting things
there.

"Bill Glidden" wrote in message
...
Just took over management of a small peer-to-peer network today. Outlook
2k3 on Win XP SP2, POPping e-mail from ISP mail server. Client has a
couple of workers who make appointments for their sales people to visit
customers. They make the appointment in their local calendars and Invite
Attendees, who are contained in a local Contacts distribution list.
These invites are then sent and POPped down to the other workers who need
to see these appointments in their calendars, too. They have a rule
configured which moves these invites to an "appointments received" folder
where they can accept them and then the appointments also appear in their
calendars. My client swears that they used to get these appointments
directly into their calendars without having to accept the invitation
except where there was already an existing appointment at that time. In
this case, the invite stayed in the "appoinments received" folder for
resolution. I can't see how to accomplish this trick or even if it is
possible.
Can someone please lend me a hand with this?