Solution to this thread found

OK. orignal problem i was having regarding search folders finding the
recipient's mail but not my sent items to them is now solved. I did run the
..pst inbox tool and it did find errors (so thanks for that one) but the
problem continued after the .pst repairs. It seems though that the reason
some' search folders were finding sent mail and not others was that the ones
that were not finding my sent mail were allied to Outlook contacts that I had
altered [naming fields] for at some point in the past (and not realised the
knock on effects this would have in searches!)

"skinnyladuk" wrote:

Referring to my original question'it didn't look to me as though what i was
trying to emulate across all my search folders (sent and received by x
contact) was a particularly 'advanced' function. (?)

At the risk of boring all the world with this i need to go over exactly what
i'm doing because i never yet had to use 'advanced' search functions to get
the search criteria I need to work. It just appears to work for some and not
others. So!

In Outlook 2003 all my mail is stored in one huge pst data file (recently
scanned and fixed with SCANPST). The contacts are were also all created in
Outlook 2003 and these i use to search the data file.

Using a successful search folder set-up as an example:

On the standard toolbar I click on 'Search Folder' which pops up the 'New
Search Folder' window containing the following options: 'Reading Mail'; 'Mail
from People and Lists'; 'Organising Mail'; and 'Custom'. I use the second on
this list: 'Mail from People and Lists. In this category is listed four
options and of these I click on the first of these options which is 'Mail
from and to specific people'.

Once this is highlighted I move to the 'Customise Search Folder:' section at
the bottom of the 'New Search Folder' window where I click on the 'Choose'
button. Clicking this brings up a new window asking me to select names from
- i specify from my contacts list. I highlight the contact I require for
search and click on the 'From or Sent to' buttom which enters the contact
into the box when i press ok. This takes us back to the 'New Search Folder'
window where the criteria now reads as follows: 'Show mail sent to and
received from: ##contact##. Finally I then just have to specify where to
search for mail using the drop down menu. Here ofcourse I am specifying
'Search mail in:' ##my .pst data file#.

Pressing 'ok' at this point closes the window and begins the search and
creates the search folder for results.

In the successful folders there is all the mail from ##contact##
interspersed with my replies to them. In the unsuccessful folders (the
majority it seems now), the search folder contains just the mail 'from' and
not 'to'.

Sorry if this lengthy explanation was not necessary but i had to be sure we
weren't crossing our wires. there are so many different ways of doing things
and likewise, opportunities for confusion, I thought it as well to have my
methodology acurately documented so you can see exactly what i'm doing (and
perhaps where i'm going wrong).





"Sue Mosher [MVP-Outlook]" wrote:

Yes, just change 10.0 for Outlook 2002 to 11.0 for Outlook 2003.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003
http://www.turtleflock.com/olconfig/index.htm
and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
http://www.outlookcode.com/jumpstart.aspx


"skinnyladuk" wrote in message ...
Thanks for your suggestion Sue. The first thing i noticed on clicking the
link you provided was that the article [on how to create more advanced view
filters and search criteria in Outlook] is specifically directed towards
users of 2002, Outlook 2000, and Outlook 98. I checked my version and i'm
using Microsoft Office Outlook 2003 SP2 (Standard Edition 2003 for Students
and Teachers). Does your suggestion to add the Query Builder tab still apply
to me? I'm am unable to continue to organise by setting up further search
folders as this problem negates the use of them however i believe it 'should'
work in all instances, not just some (as i said before, it works for some and
not others..) any further suggestions for me to try gratefully received.
thanks

"Sue Mosher [MVP-Outlook]" wrote:

Have you added the Query Builder tab by following the instructions at http://support.microsoft.com/?kbid=307922? You'll need them to build complex criteria such as:

From Jane OR To Jane



"skinnyladuk" wrote in message ...
i'm trying to set-up search folders that contain (in conversation form) all
mail between myself and each of my regular contacts in my Outlook Contacts
list. I have set-up a list of about 20 of these search folders for regular
conrrespondeees. In some of these search folders i am able to view their
messages to me, interlaced with my replies to them... all well and good.
but!!! in 'some' folders, I seem just to find the messages from them AND NOT
MY ACCOMPANYING replies. i've looked at every setting i can find and can see
no difference between those that find my replies and those that dont.. Hope
someone out there can help, it's driving me insane (as these probs so often
do!). Thanks in anticipation..!