Thanks Vince and Diane. I appreciate your answers. You're right. I have not
tried auto-archiving. The reason is that I get tons of email from students
and colleagues and frequently need to refer to past emails. The main reason
that I have so many inboxes is that they become corrupt after a while
(usually around 1.8 gigs) and I have been forced to create new ones. With
that comes the new contact list. Maybe I have the wrong idea about archiving.
I thought that if you archived, messages were not visible and as easily
accessible as they are in the inbox. If they are, then autoarchiving is the
answer to the first part of the problem.
As for the multiple contact lists, I have been keeping several of the old
inboxes open. I have lists that I started in 1998. I teach, do seminars,
concerts, etc. so I create a lot of distribution lists and send mailings out
to them. I'm willing to try copying the old lists to the new one and I love
the suggestion so that I can have them all in one place. Then I could close
some of the old inboxes and only open them when I need them.
The one thing I can't figure out is what happened to the distribution lists
from the last inbox when I opened the new one. I have tried closing the old
inbox and opening a backup copy I had and the contacts are there but the
distribution lists are not. am missing distribution lists from 2006-2008. I'd
have to re-create about 50 distribution lists. Yikes! Any suggestions?
"Diane Poremsky [MVP]" wrote:
Along with what Vince said, do you remove the old "Inbox" when you make a
new one? Do you have all the old pst's in the folder list? If so, drag the
contacts from all of the Contacts folders to the new one. Then configure
Autoarchiving to keep the pst manageable. You only need a new pst when you
upgrade to a new version of Outlook (psts from old versions work, but its
better to make a new one).
One well known author of Office and Outlook books recommends making a new
PST yearly to ward off problems with the PST. This is bad advice - it’s a
useless waste of time and causes users to lose a lot of hidden data.
Archiving (either using autoarchive or just by dragging the messages to a
new archive pst) is a much better solution to clean up the pst.
--
Diane Poremsky [MVP - Outlook]
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"outlooking in los angeles"
m wrote in message
...
I am using Outlook 2003, Windows XP pro. I just created a new inbox
because
my old one was over 2 gigs and starting to have some issues. When I
created
the new inbox, one of my contacts files (with many distribution lists)
disappeared. I have several inboxes from different years and I keep them
because I have many distribution lists. Unfortunately, each time I create
a
new inbox, a new contacts file is also created so it gets confusing when I
try to find distribution lists to send out mass emails. The main problem
is
finding the missing distribution lists that are contained in the missing
contacts file. Secondary to that, is managing all of the contacts files.
There are thousands of addresses and hundreds of groups. Help!