That was really helpful, thank you.

However, I see that in my archive calendar file most of the "Busy" items are
highlighted, regardless of age - except that one or two are not. It is
possible that when the latter were first entered these unhighlighted events
were not marked as "Busy" but, in order to try to pick them out more easily
retrospectively, I have subsequently changed them to "Busy". However, they
remain stubbornly unhighlighted. Are they a lost cause?

What are the highlighting rules for the archive file?

Many thanks

"Diane Poremsky [MVP]" wrote:

the navigation calendars highlight 2 months back and 10 ahead. it can't be
changed.

--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
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"DavidMSPeace" wrote in message
...
I find that when I create appointments over a year ahead (and show the
time
as "Busy") the date is not highlighted in the calendar, although more
imminent dates are highlighted. (Also, some past entries are not
highlighted, despite being entered as "Busy", which makes it hard to look
for
past appointments by inspection.)

What are the rules governing highlighting and can they be altered by the
user, or is my copy of Outlook 2003 simply malfunctioning?