Hi Sue,

Thanks for the fast reply to my query, I think the way they create these
appointments is from their own calendars (for tracking purposes) and adding
the Meeting Room as a resource. This creates a tentative appointment in the
Public folder's calendar, until another user accepts the meeting request on
behalf of the meeting room.

As said previously, when another user (who has not been invited to the
meeting) reviews the appointment in the public folder calendar, this meeting
is automatically copied in to their personal calendar, and when they attempt
to delete the meeting from their personal calendar are asked if they want to
send a response to the meeting organiser/or to just delete the meeting with
no response.

Hope this is the sort of information that you're after.....

Best wishes,

Guy


"Sue Mosher [MVP-Outlook]" wrote:

I've heard other reports of this but have not been able to duplicate it. If you can provide exact steps to replicate the behavior, it would be a great help. Maybe it has something to do with how the appointments were added to the PF calendars?

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003
http://www.turtleflock.com/olconfig/index.htm
and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
http://www.outlookcode.com/jumpstart.aspx


"Guy" wrote in message ...
Some users have reported that after viewing tentative or cancelled items in
Public Folder calendars for Meeting Rooms, these items appear in their
personal calendars automatically, even though they have not been invited to
these meetings. Is there a way of preventing this from happening?


We have an Exchange 2000 server and are using Outlook 2003.

Any help you could give would be appreciated.