While doing email merge, Step 4 of 6(Write your email message),Selecting
'More Items' to 'Insert Merge Fields (1) 'Check Data base Fieldscertain
fields like Job Title,Middle Name is not appearing.

(2) Or using 2nd.optionCheck Address Field OptionHere Midle Name,Job Title appear but while selecting Match Fields optionTo use drop Down Field to match Middle Name or Job Title is not there in drop down list.
Job Title being important field should appear in mail merge document.

We are using Window XP-Pro & Office 2003,All service pack updated,Detect &
Repair option in Outlook help menu has already been fixed.

----------------
This post is a suggestion for Microsoft, and Microsoft responds to the
suggestions with the most votes. To vote for this suggestion, click the "I
Agree" button in the message pane. If you do not see the button, follow this
link to open the suggestion in the Microsoft Web-based Newsreader and then
click "I Agree" in the message pane.

http://www.microsoft.com/office/comm...rogram_f orms

You need to start the merge from Outlook, not Word. If you do that, all the OUtlook properties, including not just Job Title but any custom fields defined in the folderrrrr, will be available to the merge.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003
http://www.turtleflock.com/olconfig/index.htm
and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
http://www.outlookcode.com/jumpstart.aspx


"Maya Hotels India" Maya Hotels wrote in message news
While doing email merge, Step 4 of 6(Write your email message),Selecting
'More Items' to 'Insert Merge Fields (1) 'Check Data base Fieldscertain
fields like Job Title,Middle Name is not appearing.

(2) Or using 2nd.optionCheck Address Field OptionHere Midle Name,Job Title appear but while selecting Match Fields optionTo use drop Down Field to match Middle Name or Job Title is not there in drop down list.
Job Title being important field should appear in mail merge document.

We are using Window XP-Pro & Office 2003,All service pack updated,Detect &
Repair option in Outlook help menu has already been fixed.

----------------
This post is a suggestion for Microsoft, and Microsoft responds to the
suggestions with the most votes. To vote for this suggestion, click the "I
Agree" button in the message pane. If you do not see the button, follow this
link to open the suggestion in the Microsoft Web-based Newsreader and then
click "I Agree" in the message pane.

http://www.microsoft.com/office/comm...rogram_f orms

Dear Sue Mosher,Apparently we are doing mail merge as suggested below by
you.FYI,Reproducing steps as follows:

Micro.OutlookMailOutboxCompose New MessageToolsLetters & mailingMail
mergeSelect Document TypeCheck E mail MessageNext Starting DocumentSelect
Document TypeCheck Use The Current Document Next Select recipientsCheck
Select from Outlook ContactChose Contact FolderPop Window OpenSelect
Contact List FolderHighlight Contact-Personal FolderThen OKMail Merge
recipients window openchoose desired recipientsPress OKWrite Your mail
messageHit More Items blue ButtonInsert Merge Field window open Then below
procedure as described earlier :

While doing email merge, Step 4 of 6(Write your email message),Selecting
'More Items' to 'Insert Merge Fields (1) 'Check Data base Fieldscertain
fields like Job Title,Middle Name is not appearing.

(2) Or using 2nd.optionCheck Address Field OptionHere Middle Name,Job
Title appear but while selecting Match Fields optionTo use drop Down Field
to match Middle Name or Job Title is not there in drop down list.

Job Title being important field should appear in mail merge document.

We are using Window XP-Pro & Office 2003,All service pack updated,Detect &
Repair option in Outlook help menu has already been fixed.


"Sue Mosher [MVP-Outlook]" wrote:

You need to start the merge from Outlook, not Word. If you do that, all the OUtlook properties, including not just Job Title but any custom fields defined in the folderrrrr, will be available to the merge.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003
http://www.turtleflock.com/olconfig/index.htm
and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
http://www.outlookcode.com/jumpstart.aspx


"Maya Hotels India" Maya Hotels wrote in message news
While doing email merge, Step 4 of 6(Write your email message),Selecting
'More Items' to 'Insert Merge Fields (1) 'Check Data base Fieldscertain
fields like Job Title,Middle Name is not appearing.

(2) Or using 2nd.optionCheck Address Field OptionHere Midle Name,Job Title appear but while selecting Match Fields optionTo use drop Down Field to match Middle Name or Job Title is not there in drop down list.
Job Title being important field should appear in mail merge document.

We are using Window XP-Pro & Office 2003,All service pack updated,Detect &
Repair option in Outlook help menu has already been fixed.

----------------
This post is a suggestion for Microsoft, and Microsoft responds to the
suggestions with the most votes. To vote for this suggestion, click the "I
Agree" button in the message pane. If you do not see the button, follow this
link to open the suggestion in the Microsoft Web-based Newsreader and then
click "I Agree" in the message pane.

http://www.microsoft.com/office/comm...rogram_f orms

Dear Sue Mosher,Apparently we are doing mail merge as suggested below by
you.FYI,Reproducing steps as follows:

Micro.OutlookMailOutboxCompose New MessageToolsLetters & mailingMail
mergeSelect Document TypeCheck E mail MessageNext Starting DocumentSelect
Document TypeCheck Use The Current Document Next Select recipientsCheck
Select from Outlook ContactChose Contact FolderPop Window OpenSelect
Contact List FolderHighlight Contact-Personal FolderThen OKMail Merge
recipients window openchoose desired recipientsPress OKWrite Your mail
messageHit More Items blue ButtonInsert Merge Field window open Then below
procedure as described earlier :

While doing email merge, Step 4 of 6(Write your email message),Selecting
'More Items' to 'Insert Merge Fields (1) 'Check Data base Fieldscertain
fields like Job Title,Middle Name is not appearing.

(2) Or using 2nd.optionCheck Address Field OptionHere Middle Name,Job
Title appear but while selecting Match Fields optionTo use drop Down Field
to match Middle Name or Job Title is not there in drop down list.

Job Title being important field should appear in mail merge document.

We are using Window XP-Pro & Office 2003,All service pack updated,Detect &
Repair option in Outlook help menu has already been fixed.

"Sue Mosher [MVP-Outlook]" wrote:

You need to start the merge from Outlook, not Word. If you do that, all the OUtlook properties, including not just Job Title but any custom fields defined in the folderrrrr, will be available to the merge.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003
http://www.turtleflock.com/olconfig/index.htm
and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
http://www.outlookcode.com/jumpstart.aspx


"Maya Hotels India" Maya Hotels wrote in message news
While doing email merge, Step 4 of 6(Write your email message),Selecting
'More Items' to 'Insert Merge Fields (1) 'Check Data base Fieldscertain
fields like Job Title,Middle Name is not appearing.

(2) Or using 2nd.optionCheck Address Field OptionHere Midle Name,Job Title appear but while selecting Match Fields optionTo use drop Down Field to match Middle Name or Job Title is not there in drop down list.
Job Title being important field should appear in mail merge document.

We are using Window XP-Pro & Office 2003,All service pack updated,Detect &
Repair option in Outlook help menu has already been fixed.

----------------
This post is a suggestion for Microsoft, and Microsoft responds to the
suggestions with the most votes. To vote for this suggestion, click the "I
Agree" button in the message pane. If you do not see the button, follow this
link to open the suggestion in the Microsoft Web-based Newsreader and then
click "I Agree" in the message pane.

http://www.microsoft.com/office/comm...rogram_f orms

You're still starting the merge in Word, not in Outlook, because you're running it from a mail message that uses Word as the editor. Go to the Contact folder you want to use in the merge. Select the contacts you want to merge. Choose Tools | Mail Merge.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003
http://www.turtleflock.com/olconfig/index.htm
and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
http://www.outlookcode.com/jumpstart.aspx


"Maya Hotels India" wrote in message ...
Dear Sue Mosher,Apparently we are doing mail merge as suggested below by
you.FYI,Reproducing steps as follows:

Micro.OutlookMailOutboxCompose New MessageToolsLetters & mailingMail
mergeSelect Document TypeCheck E mail MessageNext Starting DocumentSelect
Document TypeCheck Use The Current Document Next Select recipientsCheck
Select from Outlook ContactChose Contact FolderPop Window OpenSelect
Contact List FolderHighlight Contact-Personal FolderThen OKMail Merge
recipients window openchoose desired recipientsPress OKWrite Your mail
messageHit More Items blue ButtonInsert Merge Field window open Then below
procedure as described earlier :

While doing email merge, Step 4 of 6(Write your email message),Selecting
'More Items' to 'Insert Merge Fields (1) 'Check Data base Fieldscertain
fields like Job Title,Middle Name is not appearing.

(2) Or using 2nd.optionCheck Address Field OptionHere Middle Name,Job
Title appear but while selecting Match Fields optionTo use drop Down Field
to match Middle Name or Job Title is not there in drop down list.

Job Title being important field should appear in mail merge document.

We are using Window XP-Pro & Office 2003,All service pack updated,Detect &
Repair option in Outlook help menu has already been fixed.


"Sue Mosher [MVP-Outlook]" wrote:

You need to start the merge from Outlook, not Word. If you do that, all the OUtlook properties, including not just Job Title but any custom fields defined in the folderrrrr, will be available to the merge.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003
http://www.turtleflock.com/olconfig/index.htm
and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
http://www.outlookcode.com/jumpstart.aspx


"Maya Hotels India" Maya Hotels wrote in message news
While doing email merge, Step 4 of 6(Write your email message),Selecting
'More Items' to 'Insert Merge Fields (1) 'Check Data base Fieldscertain
fields like Job Title,Middle Name is not appearing.

(2) Or using 2nd.optionCheck Address Field OptionHere Midle Name,Job Title appear but while selecting Match Fields optionTo use drop Down Field to match Middle Name or Job Title is not there in drop down list.
Job Title being important field should appear in mail merge document.

We are using Window XP-Pro & Office 2003,All service pack updated,Detect &
Repair option in Outlook help menu has already been fixed.

----------------
This post is a suggestion for Microsoft, and Microsoft responds to the
suggestions with the most votes. To vote for this suggestion, click the "I
Agree" button in the message pane. If you do not see the button, follow this
link to open the suggestion in the Microsoft Web-based Newsreader and then
click "I Agree" in the message pane.

http://www.microsoft.com/office/comm...rogram_f orms

Dear Ms.Sue Mosher,

We are already doing your below solution for mailing labels & Envelopes &
working fine,but when it comes to e-mail merge it doesn't function.

We are reproducing steps as follows:

Contact FolderSelect ContactsToolsMail MergeCheck Only Selected
contactCheck All Contact FieldsDocument FileCheck New DocumentMerge
OptionsSelected Form Letters(As e-mail message is not there,which should be
there) Merge to EmailType Message Subject LinePres OkA new Word documnt
opensToolsMail MergeSelect RecipientsCheck Use an existing list(Here if
we try to check 'select from Outlook Contacts'option system doesn't permit
to do so after using choose contact Folder

Select Contact List FolderOkMail Merge RecipientsOk,here system force us
to return to previous option only) Next:Write Your letterChose (Blue) More
Items ButtonInsert merge FieldCheck Database fieldsPick up desired
fieldsNext:Preview your lettersNext:Complete the mergeHere we have two
option only either Print or Edit individual lettersemail merge letter do not
get produced.

We will be grateful to you for doing faovur to us.

Sincerely yours(kranti mohan,male)

"Sue Mosher [MVP-Outlook]" wrote:
You're still starting the merge in Word, not in Outlook, because you're
running it from a mail message that uses Word as the editor. Go to the
Contact folder you want to use in the merge. Select the contacts you want to
merge. Choose Tools | Mail Merge.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003
http://www.turtleflock.com/olconfig/index.htm
and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
http://www.outlookcode.com/jumpstart.aspx

"Maya Hotels India" wrote in
message ...
Dear Sue Mosher,Apparently we are doing mail merge as suggested below by
you.FYI,Reproducing steps as follows:

Micro.OutlookMailOutboxCompose New MessageToolsLetters & mailingMail
mergeSelect Document TypeCheck E mail MessageNext Starting DocumentSelect
Document TypeCheck Use The Current Document Next Select recipientsCheck
Select from Outlook ContactChose Contact FolderPop Window OpenSelect
Contact List FolderHighlight Contact-Personal FolderThen OKMail Merge
recipients window openchoose desired recipientsPress OKWrite Your mail
messageHit More Items blue ButtonInsert Merge Field window open Then
below procedure as described earlier :

While doing email merge, Step 4 of 6(Write your email message),Selecting
'More Items' to 'Insert Merge Fields (1) 'Check Data base Fieldscertain
fields like Job Title,Middle Name is not appearing.

(2) Or using 2nd.optionCheck Address Field OptionHere Middle Name,Job
Title appear but while selecting Match Fields optionTo use drop Down Field
to match Middle Name or Job Title is not there in drop down list.

Job Title being important field should appear in mail merge document.

We are using Window XP-Pro & Office 2003,All service pack updated,Detect &
Repair option in Outlook help menu has already been fixed.

"Sue Mosher [MVP-Outlook]" wrote:

You need to start the merge from Outlook, not Word. If you do that, all the
OUtlook properties, including not just Job Title but any custom fields
defined in the folderrrrr, will be available to the merge.

Sue Mosher, Outlook MVP
"Maya Hotels India" Maya Hotels wrote in
message news While doing email merge, Step 4 of 6(Write your email message),Selecting
'More Items' to 'Insert Merge Fields (1) 'Check Data base Fieldscertain
fields like Job Title,Middle Name is not appearing.

(2) Or using 2nd.optionCheck Address Field OptionHere Midle Name,Job Title
appear but while selecting Match Fields optionTo use drop Down Field to
match Middle Name or Job Title is not there in drop down list.
Job Title being important field should appear in mail merge document.

We are using Window XP-Pro & Office 2003,All service pack updated,Detect &
Repair option in Outlook help menu has already been fixed.

http://www.microsoft.com/office/comm...rogram_f orms

Comments inline.

"Maya Hotels India" wrote in message ...
Dear Ms.Sue Mosher,

We are already doing your below solution for mailing labels & Envelopes &
working fine,but when it comes to e-mail merge it doesn't function.

We are reproducing steps as follows:

Contact FolderSelect ContactsToolsMail MergeCheck Only Selected
contactCheck All Contact FieldsDocument FileCheck New DocumentMerge
OptionsSelected Form Letters(As e-mail message is not there,which should be
there)

The email message uses a form letter as the body of the email message in your scenario.

Merge to Email

Yes, that's the option that sets the output to an email message.

Type Message Subject LinePres OkA new Word documnt
opensToolsMail MergeSelect RecipientsCheck Use an existing list(Here if
we try to check 'select from Outlook Contacts'option system doesn't permit
to do so after using choose contact Folder

No, no, no!!!!! You have already selected the contacts to merge in Outlook. Do not select recipients again.

Select Contact List FolderOkMail Merge RecipientsOk,here system force us
to return to previous option only)

Correct. You have already selected the contacts to merge in Outlook. All you need to do is write the letter and insert the fields.

Next:Write Your letterChose (Blue) More
Items ButtonInsert merge FieldCheck Database fieldsPick up desired
fieldsNext:Preview your lettersNext:Complete the mergeHere we have two
option only either Print or Edit individual lettersemail merge letter do not
get produced.

You need to select the Merge to E-mail option on the Merge toolbar.

Or, if you are using the Mail Merge task pane, in Step 1, select "E-mail messages." You will then see for Step 6, the option of Electronic Mail.

We owe you a FOC stay at Jalandhar hotels
http://www.mayahotelsindia.com


"Sue Mosher [MVP-Outlook]" wrote:

Comments inline.

"Maya Hotels India" wrote in message ...
Dear Ms.Sue Mosher,

We are already doing your below solution for mailing labels & Envelopes &
working fine,but when it comes to e-mail merge it doesn't function.

We are reproducing steps as follows:

Contact FolderSelect ContactsToolsMail MergeCheck Only Selected
contactCheck All Contact FieldsDocument FileCheck New DocumentMerge
OptionsSelected Form Letters(As e-mail message is not there,which should be
there)

The email message uses a form letter as the body of the email message in your scenario.

Merge to Email

Yes, that's the option that sets the output to an email message.

Type Message Subject LinePres OkA new Word documnt
opensToolsMail MergeSelect RecipientsCheck Use an existing list(Here if
we try to check 'select from Outlook Contacts'option system doesn't permit
to do so after using choose contact Folder

No, no, no!!!!! You have already selected the contacts to merge in Outlook. Do not select recipients again.

Select Contact List FolderOkMail Merge RecipientsOk,here system force us
to return to previous option only)

Correct. You have already selected the contacts to merge in Outlook. All you need to do is write the letter and insert the fields.

Next:Write Your letterChose (Blue) More
Items ButtonInsert merge FieldCheck Database fieldsPick up desired
fieldsNext:Preview your lettersNext:Complete the mergeHere we have two
option only either Print or Edit individual lettersemail merge letter do not
get produced.

You need to select the Merge to E-mail option on the Merge toolbar.

Or, if you are using the Mail Merge task pane, in Step 1, select "E-mail messages." You will then see for Step 6, the option of Electronic Mail.