I've got a lot of contacts (more than 1,000) in Outlook 2007 but there are
too many to sync onto my car's hands free kit.

Easy thought I. I'll just archive some contacts away - I want to keep the
details but don't use them everyday. Wrong! There's no archiving of contacts
(Why I wonder?).

So any bright ideas as to who I can restrict the number of numbers I sync to
my Win Mo 6.1 Smart Phone (HTC Touch Pro 2) without losing access to the data
on my PC?

Can I do this with catagories? Or can I create a second contact folder - in
which case how do I make sure that I sync the right folder to my smart phone?

All (helpful) suggestions welcome - and thanks in advance.

Outlook does not archive contacts because archiving is date based - you'd
lose all your older contacts in an archive process. Create a new folder and
move the ones you don't need on the car into it. ActiveSync can't sync
subfolders so they will still be accessible in outlook and for email.

AFAIK, you can't sync by category with activesync, but you should check with
the activesync group on this server to be sure (its been a few years since I
used windows mobile and I could be remembering wrong) -
http://www.microsoft.com/communities...c.activesy nc

--
Diane Poremsky [MVP - Outlook]
Outlook Tips: http://www.outlook-tips.net/
Outlook & Exchange Solutions Center: http://www.slipstick.com

Outlook Tips by email:


EMO - a weekly newsletter about Outlook and Exchange:


You can access this newsgroup by visiting
http://www.microsoft.com/office/comm...s/default.mspx or point your
newsreader to msnews.microsoft.com.


"Peter Noon lives on" Peter Noon lives wrote
in message ...
I've got a lot of contacts (more than 1,000) in Outlook 2007 but there are
too many to sync onto my car's hands free kit.

Easy thought I. I'll just archive some contacts away - I want to keep the
details but don't use them everyday. Wrong! There's no archiving of
contacts
(Why I wonder?).

So any bright ideas as to who I can restrict the number of numbers I sync
to
my Win Mo 6.1 Smart Phone (HTC Touch Pro 2) without losing access to the
data
on my PC?

Can I do this with catagories? Or can I create a second contact folder -
in
which case how do I make sure that I sync the right folder to my smart
phone?

All (helpful) suggestions welcome - and thanks in advance.

My two previous iPAQ PDAs running Activesync used to allow you to select the
Contacts you wanted to sync by selecting their Category but now I'm using a
Sprint HTC Mogul 6800 phone with Windows Mobile 6.0, you don't get this
option - it's all or none. The iPAQ happily handled over 3000 contacts but
Sprint advised me not to try syncing more than 500 with the Mogul otherwise
it grinds to a halt. It also takes three minutes to search for a text string
in 500 contacts, whereas the PDA's could both search over 3000 in no more
than 17 seconds... As Diane suggests, in Outlook I've moved all the contacts
I don't think I NEED on the phone, to a Temp Contacts subfolder in Outlook,
but I regularly find that I've put one in there that I need to look at while
I'm out and about, on the Mogul, even if I don't actually need to phone the
person. Also, in Outlook, if I look someone's contact details up from their
email address in an email they've sent me, and they are in the Temp Contacts
folder, Outlook doesn't find them. I have to open another window and search
myself for the contact and then maybe move it to the main Contacts folder if
I think it's going to be back in regular use. I was told it's a shortcoming
of the phone, not the mobile operating system. One thing to watch out for,
though, which I didn't notice until it was too late - my phone TRUNCATES the
'Notes' field of contacts, and so if I add some new text to that field
(typically at the top of the note field, so I can always see the latest
information) anything that was previously truncated off the bottom gets lost
- only the truncated text is synced next time you connect.

"Diane Poremsky [MVP]" wrote:

Outlook does not archive contacts because archiving is date based - you'd
lose all your older contacts in an archive process. Create a new folder and
move the ones you don't need on the car into it. ActiveSync can't sync
subfolders so they will still be accessible in outlook and for email.

AFAIK, you can't sync by category with activesync, but you should check with
the activesync group on this server to be sure (its been a few years since I
used windows mobile and I could be remembering wrong) -
http://www.microsoft.com/communities...c.activesy nc

--
Diane Poremsky [MVP - Outlook]
Outlook Tips: http://www.outlook-tips.net/
Outlook & Exchange Solutions Center: http://www.slipstick.com

Outlook Tips by email:


EMO - a weekly newsletter about Outlook and Exchange:


You can access this newsgroup by visiting
http://www.microsoft.com/office/comm...s/default.mspx or point your
newsreader to msnews.microsoft.com.


"Peter Noon lives on" Peter Noon lives wrote
in message ...
I've got a lot of contacts (more than 1,000) in Outlook 2007 but there are
too many to sync onto my car's hands free kit.

Easy thought I. I'll just archive some contacts away - I want to keep the
details but don't use them everyday. Wrong! There's no archiving of
contacts
(Why I wonder?).

So any bright ideas as to who I can restrict the number of numbers I sync
to
my Win Mo 6.1 Smart Phone (HTC Touch Pro 2) without losing access to the
data
on my PC?

Can I do this with catagories? Or can I create a second contact folder -
in
which case how do I make sure that I sync the right folder to my smart
phone?

All (helpful) suggestions welcome - and thanks in advance.

Do you have the temp contacts folder enabled as an address book? If it is
enabled and also set to be searched, it should find the contact when you
click on an address. (open the Address book dialog, go to its tools,
options - the temp contacts folder should be listed in the lower field.)

--
Diane Poremsky [MVP - Outlook]
Outlook Tips: http://www.outlook-tips.net/
Outlook & Exchange Solutions Center: http://www.slipstick.com

Outlook Tips by email:


EMO - a weekly newsletter about Outlook and Exchange:


You can access this newsgroup by visiting
http://www.microsoft.com/office/comm...s/default.mspx or point your
newsreader to msnews.microsoft.com.


"browniebodrum" wrote in message
news
My two previous iPAQ PDAs running Activesync used to allow you to select
the
Contacts you wanted to sync by selecting their Category but now I'm using
a
Sprint HTC Mogul 6800 phone with Windows Mobile 6.0, you don't get this
option - it's all or none. The iPAQ happily handled over 3000 contacts
but
Sprint advised me not to try syncing more than 500 with the Mogul
otherwise
it grinds to a halt. It also takes three minutes to search for a text
string
in 500 contacts, whereas the PDA's could both search over 3000 in no more
than 17 seconds... As Diane suggests, in Outlook I've moved all the
contacts
I don't think I NEED on the phone, to a Temp Contacts subfolder in
Outlook,
but I regularly find that I've put one in there that I need to look at
while
I'm out and about, on the Mogul, even if I don't actually need to phone
the
person. Also, in Outlook, if I look someone's contact details up from
their
email address in an email they've sent me, and they are in the Temp
Contacts
folder, Outlook doesn't find them. I have to open another window and
search
myself for the contact and then maybe move it to the main Contacts folder
if
I think it's going to be back in regular use. I was told it's a
shortcoming
of the phone, not the mobile operating system. One thing to watch out
for,
though, which I didn't notice until it was too late - my phone TRUNCATES
the
'Notes' field of contacts, and so if I add some new text to that field
(typically at the top of the note field, so I can always see the latest
information) anything that was previously truncated off the bottom gets
lost
- only the truncated text is synced next time you connect.

"Diane Poremsky [MVP]" wrote:

Outlook does not archive contacts because archiving is date based - you'd
lose all your older contacts in an archive process. Create a new folder
and
move the ones you don't need on the car into it. ActiveSync can't sync
subfolders so they will still be accessible in outlook and for email.

AFAIK, you can't sync by category with activesync, but you should check
with
the activesync group on this server to be sure (its been a few years
since I
used windows mobile and I could be remembering wrong) -
http://www.microsoft.com/communities...c.activesy nc

--
Diane Poremsky [MVP - Outlook]
Outlook Tips: http://www.outlook-tips.net/
Outlook & Exchange Solutions Center: http://www.slipstick.com

Outlook Tips by email:


EMO - a weekly newsletter about Outlook and Exchange:


You can access this newsgroup by visiting
http://www.microsoft.com/office/comm...s/default.mspx or point
your
newsreader to msnews.microsoft.com.


"Peter Noon lives on" Peter Noon lives
wrote
in message ...
I've got a lot of contacts (more than 1,000) in Outlook 2007 but there
are
too many to sync onto my car's hands free kit.

Easy thought I. I'll just archive some contacts away - I want to keep
the
details but don't use them everyday. Wrong! There's no archiving of
contacts
(Why I wonder?).

So any bright ideas as to who I can restrict the number of numbers I
sync
to
my Win Mo 6.1 Smart Phone (HTC Touch Pro 2) without losing access to
the
data
on my PC?

Can I do this with catagories? Or can I create a second contact
folder -
in
which case how do I make sure that I sync the right folder to my smart
phone?

All (helpful) suggestions welcome - and thanks in advance.

Thanks for the tip, Diane - it works a treat.

"Diane Poremsky [MVP]" wrote:

Do you have the temp contacts folder enabled as an address book? If it is
enabled and also set to be searched, it should find the contact when you
click on an address. (open the Address book dialog, go to its tools,
options - the temp contacts folder should be listed in the lower field.)

--
Diane Poremsky [MVP - Outlook]
Outlook Tips: http://www.outlook-tips.net/
Outlook & Exchange Solutions Center: http://www.slipstick.com

Outlook Tips by email:


EMO - a weekly newsletter about Outlook and Exchange:


You can access this newsgroup by visiting
http://www.microsoft.com/office/comm...s/default.mspx or point your
newsreader to msnews.microsoft.com.


"browniebodrum" wrote in message
news
My two previous iPAQ PDAs running Activesync used to allow you to select
the
Contacts you wanted to sync by selecting their Category but now I'm using
a
Sprint HTC Mogul 6800 phone with Windows Mobile 6.0, you don't get this
option - it's all or none. The iPAQ happily handled over 3000 contacts
but
Sprint advised me not to try syncing more than 500 with the Mogul
otherwise
it grinds to a halt. It also takes three minutes to search for a text
string
in 500 contacts, whereas the PDA's could both search over 3000 in no more
than 17 seconds... As Diane suggests, in Outlook I've moved all the
contacts
I don't think I NEED on the phone, to a Temp Contacts subfolder in
Outlook,
but I regularly find that I've put one in there that I need to look at
while
I'm out and about, on the Mogul, even if I don't actually need to phone
the
person. Also, in Outlook, if I look someone's contact details up from
their
email address in an email they've sent me, and they are in the Temp
Contacts
folder, Outlook doesn't find them. I have to open another window and
search
myself for the contact and then maybe move it to the main Contacts folder
if
I think it's going to be back in regular use. I was told it's a
shortcoming
of the phone, not the mobile operating system. One thing to watch out
for,
though, which I didn't notice until it was too late - my phone TRUNCATES
the
'Notes' field of contacts, and so if I add some new text to that field
(typically at the top of the note field, so I can always see the latest
information) anything that was previously truncated off the bottom gets
lost
- only the truncated text is synced next time you connect.

"Diane Poremsky [MVP]" wrote:

Outlook does not archive contacts because archiving is date based - you'd
lose all your older contacts in an archive process. Create a new folder
and
move the ones you don't need on the car into it. ActiveSync can't sync
subfolders so they will still be accessible in outlook and for email.

AFAIK, you can't sync by category with activesync, but you should check
with
the activesync group on this server to be sure (its been a few years
since I
used windows mobile and I could be remembering wrong) -
http://www.microsoft.com/communities...c.activesy nc

--
Diane Poremsky [MVP - Outlook]
Outlook Tips: http://www.outlook-tips.net/
Outlook & Exchange Solutions Center: http://www.slipstick.com

Outlook Tips by email:


EMO - a weekly newsletter about Outlook and Exchange:


You can access this newsgroup by visiting
http://www.microsoft.com/office/comm...s/default.mspx or point
your
newsreader to msnews.microsoft.com.


"Peter Noon lives on" Peter Noon lives
wrote
in message ...
I've got a lot of contacts (more than 1,000) in Outlook 2007 but there
are
too many to sync onto my car's hands free kit.

Easy thought I. I'll just archive some contacts away - I want to keep
the
details but don't use them everyday. Wrong! There's no archiving of
contacts
(Why I wonder?).

So any bright ideas as to who I can restrict the number of numbers I
sync
to
my Win Mo 6.1 Smart Phone (HTC Touch Pro 2) without losing access to
the
data
on my PC?

Can I do this with catagories? Or can I create a second contact
folder -
in
which case how do I make sure that I sync the right folder to my smart
phone?

All (helpful) suggestions welcome - and thanks in advance.