How can I do quick data entry into Outlook 2007 Contacts?
 

I have hundreds of Contacts. I want to populate a field for each Contact
which is now empty. I have started using User Field 1 for this purpose.

What I would like to do is open the first Contact, Mr. Jones, add a "YES" in
his User Field 1, and then have the next contact, Ms. Smith automatically
open up with her User Field 1 open so I could then enter "NO" in her User
Field 1. In other words I want to enter data into Contact fields as quickly
as I can enter data into EXCEL cells. However, I find that I when enter
"YES," in User Field 1 for Mr. Jones and use "Save/Next," although Ms.
Smith's Contact opens, I then need several keystrokes to get to her User
Field 1, enter the data, and continue with each Outlook Contact taking much
time to get to the User Field 1 where I can enter the data for that Contact.

Is there a way to speed this process? I would be open to using another
Outlook field besides User Field 1 for the data if necessary. I will
appreciate advice.

How can I do quick data entry into Outlook 2007 Contacts?
 

Create a custom view of the contact folder with just the fields you need and
update the field(s) similar to Excel worksheet format.

Karl
__________________________________________________ _
Karl Timmermans - The Claxton Group
ContactGenie - Importer 1.3 / DataPorter 2.0 / Exporter
"Power contact importers/exporters for MS Outlook '2000/2007"
http://www.contactgenie.com



"Robert Judge" wrote in message
...
I have hundreds of Contacts. I want to populate a field for each Contact
which is now empty. I have started using User Field 1 for this purpose.

What I would like to do is open the first Contact, Mr. Jones, add a "YES"
in
his User Field 1, and then have the next contact, Ms. Smith automatically
open up with her User Field 1 open so I could then enter "NO" in her User
Field 1. In other words I want to enter data into Contact fields as
quickly
as I can enter data into EXCEL cells. However, I find that I when enter
"YES," in User Field 1 for Mr. Jones and use "Save/Next," although Ms.
Smith's Contact opens, I then need several keystrokes to get to her User
Field 1, enter the data, and continue with each Outlook Contact taking
much
time to get to the User Field 1 where I can enter the data for that
Contact.

Is there a way to speed this process? I would be open to using another
Outlook field besides User Field 1 for the data if necessary. I will
appreciate advice.

How can I do quick data entry into Outlook 2007 Contacts?
 

Dear Mr. Timmerman:

I am already using a "custom view with just the fields" I need. This does
not allow the kind of quick data entry that EXCEL would.

- Robert Judge

"Karl Timmermans" wrote:

Create a custom view of the contact folder with just the fields you need and
update the field(s) similar to Excel worksheet format.

Karl
__________________________________________________ _
Karl Timmermans - The Claxton Group
ContactGenie - Importer 1.3 / DataPorter 2.0 / Exporter
"Power contact importers/exporters for MS Outlook '2000/2007"
http://www.contactgenie.com



"Robert Judge" wrote in message
...
I have hundreds of Contacts. I want to populate a field for each Contact
which is now empty. I have started using User Field 1 for this purpose.

What I would like to do is open the first Contact, Mr. Jones, add a "YES"
in
his User Field 1, and then have the next contact, Ms. Smith automatically
open up with her User Field 1 open so I could then enter "NO" in her User
Field 1. In other words I want to enter data into Contact fields as
quickly
as I can enter data into EXCEL cells. However, I find that I when enter
"YES," in User Field 1 for Mr. Jones and use "Save/Next," although Ms.
Smith's Contact opens, I then need several keystrokes to get to her User
Field 1, enter the data, and continue with each Outlook Contact taking
much
time to get to the User Field 1 where I can enter the data for that
Contact.

Is there a way to speed this process? I would be open to using another
Outlook field besides User Field 1 for the data if necessary. I will
appreciate advice.

How can I do quick data entry into Outlook 2007 Contacts?
 

Evidently I didn't/don't understand what you are asking. A customized Phone
List view, as but one example, allows you to edit any read/write field
included in the view (including User1) for the selected contacts moving in
any direction (up/down/left/right) within the displayed rows/fields without
having to use Save/Next etc. That is what I assumed you were referring to in
terms of "similar to Excel worksheet format".

Hopefully someone else will know exactly what you mean and are looking for
given the description of "as quickly as I can enter data into EXCEL cells".
There certainly will be an issue if the requirement is that each individual
contact must be "opened" first for reasons that were not explained in your
original post. Additionally, the presumption is that you are not using a
custom form whereby the only way to get to any other field not included in
the standard contact "form" is to go to "All Fields" and update the field
there. Further presume that it is these steps that you are trying to avoid
to update any given specific field (such as User Field 1).

Karl

__________________________________________________ _
Karl Timmermans - The Claxton Group
ContactGenie - Importer 1.3 / DataPorter 2.0 / Exporter
"Power contact importers/exporters for MS Outlook '2000/2007"
http://www.contactgenie.com




"Robert Judge" wrote in message
...
Dear Mr. Timmerman:

I am already using a "custom view with just the fields" I need. This does
not allow the kind of quick data entry that EXCEL would.

- Robert Judge

"Karl Timmermans" wrote:

Create a custom view of the contact folder with just the fields you need
and
update the field(s) similar to Excel worksheet format.

Karl
__________________________________________________ _
Karl Timmermans - The Claxton Group
ContactGenie - Importer 1.3 / DataPorter 2.0 / Exporter
"Power contact importers/exporters for MS Outlook '2000/2007"
http://www.contactgenie.com



"Robert Judge" wrote in message
...
I have hundreds of Contacts. I want to populate a field for each
Contact
which is now empty. I have started using User Field 1 for this
purpose.

What I would like to do is open the first Contact, Mr. Jones, add a
"YES"
in
his User Field 1, and then have the next contact, Ms. Smith
automatically
open up with her User Field 1 open so I could then enter "NO" in her
User
Field 1. In other words I want to enter data into Contact fields as
quickly
as I can enter data into EXCEL cells. However, I find that I when
enter
"YES," in User Field 1 for Mr. Jones and use "Save/Next," although Ms.
Smith's Contact opens, I then need several keystrokes to get to her
User
Field 1, enter the data, and continue with each Outlook Contact taking
much
time to get to the User Field 1 where I can enter the data for that
Contact.

Is there a way to speed this process? I would be open to using another
Outlook field besides User Field 1 for the data if necessary. I will
appreciate advice.

How can I do quick data entry into Outlook 2007 Contacts?
 

Karl is entirely correct. Any table view of Contacts will provide this
ability as long as in cell editing is enabled. OP has provided no
information as to why he cannot do what Outlook permits. OP needs to post
more complete information.
--
Russ Valentine
[MVP-Outlook]
"Karl Timmermans" wrote in message
...
Evidently I didn't/don't understand what you are asking. A customized
Phone List view, as but one example, allows you to edit any read/write
field included in the view (including User1) for the selected contacts
moving in any direction (up/down/left/right) within the displayed
rows/fields without having to use Save/Next etc. That is what I assumed
you were referring to in terms of "similar to Excel worksheet format".

Hopefully someone else will know exactly what you mean and are looking for
given the description of "as quickly as I can enter data into EXCEL
cells". There certainly will be an issue if the requirement is that each
individual contact must be "opened" first for reasons that were not
explained in your original post. Additionally, the presumption is that you
are not using a custom form whereby the only way to get to any other field
not included in the standard contact "form" is to go to "All Fields" and
update the field there. Further presume that it is these steps that you
are trying to avoid to update any given specific field (such as User Field
1).

Karl

__________________________________________________ _
Karl Timmermans - The Claxton Group
ContactGenie - Importer 1.3 / DataPorter 2.0 / Exporter
"Power contact importers/exporters for MS Outlook '2000/2007"
http://www.contactgenie.com




"Robert Judge" wrote in message
...
Dear Mr. Timmerman:

I am already using a "custom view with just the fields" I need. This
does
not allow the kind of quick data entry that EXCEL would.

- Robert Judge

"Karl Timmermans" wrote:

Create a custom view of the contact folder with just the fields you need
and
update the field(s) similar to Excel worksheet format.

Karl
__________________________________________________ _
Karl Timmermans - The Claxton Group
ContactGenie - Importer 1.3 / DataPorter 2.0 / Exporter
"Power contact importers/exporters for MS Outlook '2000/2007"
http://www.contactgenie.com



"Robert Judge" wrote in message
...
I have hundreds of Contacts. I want to populate a field for each
Contact
which is now empty. I have started using User Field 1 for this
purpose.

What I would like to do is open the first Contact, Mr. Jones, add a
"YES"
in
his User Field 1, and then have the next contact, Ms. Smith
automatically
open up with her User Field 1 open so I could then enter "NO" in her
User
Field 1. In other words I want to enter data into Contact fields as
quickly
as I can enter data into EXCEL cells. However, I find that I when
enter
"YES," in User Field 1 for Mr. Jones and use "Save/Next," although Ms.
Smith's Contact opens, I then need several keystrokes to get to her
User
Field 1, enter the data, and continue with each Outlook Contact taking
much
time to get to the User Field 1 where I can enter the data for that
Contact.

Is there a way to speed this process? I would be open to using
another
Outlook field besides User Field 1 for the data if necessary. I will
appreciate advice.