Categories, distribution lists and rules for incoming messages
 

Note: I'm using Outlook 2007

I've got the following challenge. I have a lot of contacts and I organized
them with categories. For some contacts just 1 category is assigned, others
can have up to 4 categories assigned (e.g. Private, Business, Sports,
University).
I want to organize my incoming messages based on the categories using
message rules. E.g. when a new messages comes in from a contact in the
category "Sports" move this message to the "Sports" folder.
I found out that rules can only be defined for contacts or distribution
lists. There is no way to select all contacts from e.g. the category
"Sports". Also when you create distribution lists it is not possible to
select all contact from 1 category. By the way, someone gave me the advice to
use view contacts by category to send a message to a group instead of
creating a distribution list.

So is there a simple way to arrange this?
And of course it is required that the number of non-automatic actions is
minimized... E.g. when a contact has a new email address I just want to
change this in his profile. The distribution list(s) and rules need to
recognize this automatically.

Categories, distribution lists and rules for incoming messages
 

Rules don't recognize the category assigned to the sender of an email,
except the sender assigns the category to the email. The next version of
Category Manager will support that feature.

--
Best regards
Michael Bauer - MVP Outlook

: VBOffice Reporter for Data Analysis & Reporting
: Outlook Categories? Category Manager Is Your Tool:
: http://www.vboffice.net/product.html?pub=6&lang=en


Am Wed, 28 May 2008 15:02:06 -0700 schrieb Marc:

Note: I'm using Outlook 2007

I've got the following challenge. I have a lot of contacts and I organized
them with categories. For some contacts just 1 category is assigned,
others
can have up to 4 categories assigned (e.g. Private, Business, Sports,
University).
I want to organize my incoming messages based on the categories using
message rules. E.g. when a new messages comes in from a contact in the
category "Sports" move this message to the "Sports" folder.
I found out that rules can only be defined for contacts or distribution
lists. There is no way to select all contacts from e.g. the category
"Sports". Also when you create distribution lists it is not possible to
select all contact from 1 category. By the way, someone gave me the advice
to
use view contacts by category to send a message to a group instead of
creating a distribution list.

So is there a simple way to arrange this?
And of course it is required that the number of non-automatic actions is
minimized... E.g. when a contact has a new email address I just want to
change this in his profile. The distribution list(s) and rules need to
recognize this automatically.