Outlook 2003: When I'm composing a new e-mail and click the TO: button to
bring up the Select Names window and I select Contacts, those contacts with
both an email address (E-mail Type: SMTP) and a fax number (E-mail Type: FAX)
appear twice. Can I only show E-mail type SMTP and not FAX? Thanks.

Question has been answered countless times here. Feel free to search before
you post.
Outlook considers fax numbers to be valid electronic addresses, since there
are many client- and server-based components that can use such addresses.

One method to hide fax numbers from the address book is to prefix the fax
number with one or more letters (maybe B for business fax, H for home, O for
other). If the fax number begins with a letter, Outlook won't show it in the
address book.

There are a couple of utilities that can help you hide fax numbers from the
address book. See:
http://www.rsoutlook.com/us/rshifa.htm
http://www.sperrysoftware.com/Outlook_Solutions.htm (Hide Fax Numbers)
http://www.mapilab.com/outlook/toolbox/

Another way to avoid having fax numbers appear in the address book is
simply not to enter data in the fax fields. Put fax numbers in some other
(non-phone) fields.


--
Russ Valentine
[MVP-Outlook]
"palzie" wrote in message
...
Outlook 2003: When I'm composing a new e-mail and click the TO: button to
bring up the Select Names window and I select Contacts, those contacts
with
both an email address (E-mail Type: SMTP) and a fax number (E-mail Type:
FAX)
appear twice. Can I only show E-mail type SMTP and not FAX? Thanks.

Many thanks. (Perhaps if so many users have asked this question, MS would
consider embedding this functionality in Outlook itself via a patch or
upgrade.) Thanks for the link to Sperry, looks like a good tool.

"Russ Valentine [MVP-Outlook]" wrote:

Question has been answered countless times here. Feel free to search before
you post.
Outlook considers fax numbers to be valid electronic addresses, since there
are many client- and server-based components that can use such addresses.

One method to hide fax numbers from the address book is to prefix the fax
number with one or more letters (maybe B for business fax, H for home, O for
other). If the fax number begins with a letter, Outlook won't show it in the
address book.

There are a couple of utilities that can help you hide fax numbers from the
address book. See:
http://www.rsoutlook.com/us/rshifa.htm
http://www.sperrysoftware.com/Outlook_Solutions.htm (Hide Fax Numbers)
http://www.mapilab.com/outlook/toolbox/

Another way to avoid having fax numbers appear in the address book is
simply not to enter data in the fax fields. Put fax numbers in some other
(non-phone) fields.


--
Russ Valentine
[MVP-Outlook]
"palzie" wrote in message
...
Outlook 2003: When I'm composing a new e-mail and click the TO: button to
bring up the Select Names window and I select Contacts, those contacts
with
both an email address (E-mail Type: SMTP) and a fax number (E-mail Type:
FAX)
appear twice. Can I only show E-mail type SMTP and not FAX? Thanks.