A Microsoft Outlook email forum. Outlook Banter

If this is your first visit, be sure to check out the FAQ by clicking the link above. You may have to register before you can post: click the register link above to proceed. To start viewing messages, select the forum that you want to visit from the selection below.

Go Back   Home » Outlook Banter forum » Microsoft Outlook Email Newsgroups » Outlook - Using Contacts
Site Map Home Register Authors List Search Today's Posts Mark Forums Read Web Partners

How do I send same email to many contacts?



 
 
Thread Tools Search this Thread Display Modes
  #1  
Old June 28th 06, 06:44 PM posted to microsoft.public.outlook.contacts
Jo Foster
external usenet poster
 
Posts: 16
Default How do I send same email to many contacts?

I have carefully compiled my contacts list so I can "find" everyone in a
particular category but have not done "distribution lists" because several
people fit more than one. But how do I send a group an email? I managed it in
Outlook Express by having separate address lists and even managed
"undisclosed recipient". I can't understand micrsoft's instructions, or
indeed find them!
I'm using XP Professional
Ads
  #2  
Old June 28th 06, 07:11 PM posted to microsoft.public.outlook.contacts
Russ Valentine [MVP-Outlook]
external usenet poster
 
Posts: 9,348
Default How do I send same email to many contacts?

Use the By Category view of your Contacts.
Select a Category
Actions New Message to Contact
--
Russ Valentine
[MVP-Outlook]
"Jo Foster" wrote in message
...
I have carefully compiled my contacts list so I can "find" everyone in a
particular category but have not done "distribution lists" because several
people fit more than one. But how do I send a group an email? I managed it
in
Outlook Express by having separate address lists and even managed
"undisclosed recipient". I can't understand micrsoft's instructions, or
indeed find them!
I'm using XP Professional



  #3  
Old June 28th 06, 10:08 PM posted to microsoft.public.outlook.contacts
Jo Foster
external usenet poster
 
Posts: 16
Default How do I send same email to many contacts?

I didn't put any categories on the contacts list, just a keyword or place or
committee name in the notes section. This works for the purposes of pulling
up all those relevant contacts using "find", e.g. Haringey Council, or farm
committee or farm staff. So I decided to add categories in the space provided
only to find that you must choose from a pre-assigned list: business, phone,
etc. Can't I insert my own categories? I know I receive emails addressed to
"friends and family" or "political" or "elephants".

"Russ Valentine [MVP-Outlook]" wrote:

Use the By Category view of your Contacts.
Select a Category
Actions New Message to Contact
--
Russ Valentine
[MVP-Outlook]
"Jo Foster" wrote in message
...
I have carefully compiled my contacts list so I can "find" everyone in a
particular category but have not done "distribution lists" because several
people fit more than one. But how do I send a group an email? I managed it
in
Outlook Express by having separate address lists and even managed
"undisclosed recipient". I can't understand micrsoft's instructions, or
indeed find them!
I'm using XP Professional




  #4  
Old June 29th 06, 04:06 AM posted to microsoft.public.outlook.contacts
Russ Valentine [MVP-Outlook]
external usenet poster
 
Posts: 9,348
Default How do I send same email to many contacts?

How odd.
You said you created categories.
Next time, say what you mean. It'll save us some time.
--
Russ Valentine
[MVP-Outlook]
"Jo Foster" wrote in message
news
I didn't put any categories on the contacts list, just a keyword or place
or
committee name in the notes section. This works for the purposes of
pulling
up all those relevant contacts using "find", e.g. Haringey Council, or
farm
committee or farm staff. So I decided to add categories in the space
provided
only to find that you must choose from a pre-assigned list: business,
phone,
etc. Can't I insert my own categories? I know I receive emails addressed
to
"friends and family" or "political" or "elephants".

"Russ Valentine [MVP-Outlook]" wrote:

Use the By Category view of your Contacts.
Select a Category
Actions New Message to Contact
--
Russ Valentine
[MVP-Outlook]
"Jo Foster" wrote in message
...
I have carefully compiled my contacts list so I can "find" everyone in
a
particular category but have not done "distribution lists" because
several
people fit more than one. But how do I send a group an email? I managed
it
in
Outlook Express by having separate address lists and even managed
"undisclosed recipient". I can't understand micrsoft's instructions, or
indeed find them!
I'm using XP Professional






  #5  
Old June 29th 06, 08:54 AM posted to microsoft.public.outlook.contacts
Judy Gleeson
external usenet poster
 
Posts: 22
Default How do I send same email to many contacts?

Change to Phone List view and then you can select a whole bunch of people.
If you do get around to Categorising, grouping by Category is useful.

There are many posts here about mailmerging. Try a search.

--
Judy Gleeson, MVP Outlook
www.acorntraining.com.au
author of Productiv_IT with Outlook
"Russ Valentine [MVP-Outlook]" wrote in message
...
How odd.
You said you created categories.
Next time, say what you mean. It'll save us some time.
--
Russ Valentine
[MVP-Outlook]
"Jo Foster" wrote in message
news
I didn't put any categories on the contacts list, just a keyword or place
or
committee name in the notes section. This works for the purposes of
pulling
up all those relevant contacts using "find", e.g. Haringey Council, or
farm
committee or farm staff. So I decided to add categories in the space
provided
only to find that you must choose from a pre-assigned list: business,
phone,
etc. Can't I insert my own categories? I know I receive emails addressed
to
"friends and family" or "political" or "elephants".

"Russ Valentine [MVP-Outlook]" wrote:

Use the By Category view of your Contacts.
Select a Category
Actions New Message to Contact
--
Russ Valentine
[MVP-Outlook]
"Jo Foster" wrote in message
...
I have carefully compiled my contacts list so I can "find" everyone in
a
particular category but have not done "distribution lists" because
several
people fit more than one. But how do I send a group an email? I
managed it
in
Outlook Express by having separate address lists and even managed
"undisclosed recipient". I can't understand micrsoft's instructions,
or
indeed find them!
I'm using XP Professional







  #6  
Old June 29th 06, 10:08 AM posted to microsoft.public.outlook.contacts
Jo Foster
external usenet poster
 
Posts: 16
Default How do I send same email to many contacts?

I am not a geek and didn't mean creating categories in a technical, more a
general, sense. I just inserted one or more keywords in the notes section,
which is adequate for the purpose of isolating a group of relevant people in
most instances, though obviously not for emailing. Thanks to your earlier
reply, I am well on the road to success, having observed that by inserting a
category code in the space ALONGSIDE the category button these contacts then
appear together in category view. I haven't tried emailing them yet as I
still have 300 to enter.

"Russ Valentine [MVP-Outlook]" wrote:

How odd.
You said you created categories.
Next time, say what you mean. It'll save us some time.
--
Russ Valentine
[MVP-Outlook]
"Jo Foster" wrote in message
news
I didn't put any categories on the contacts list, just a keyword or place
or
committee name in the notes section. This works for the purposes of
pulling
up all those relevant contacts using "find", e.g. Haringey Council, or
farm
committee or farm staff. So I decided to add categories in the space
provided
only to find that you must choose from a pre-assigned list: business,
phone,
etc. Can't I insert my own categories? I know I receive emails addressed
to
"friends and family" or "political" or "elephants".

"Russ Valentine [MVP-Outlook]" wrote:

Use the By Category view of your Contacts.
Select a Category
Actions New Message to Contact
--
Russ Valentine
[MVP-Outlook]
"Jo Foster" wrote in message
...
I have carefully compiled my contacts list so I can "find" everyone in
a
particular category but have not done "distribution lists" because
several
people fit more than one. But how do I send a group an email? I managed
it
in
Outlook Express by having separate address lists and even managed
"undisclosed recipient". I can't understand micrsoft's instructions, or
indeed find them!
I'm using XP Professional






 




Thread Tools Search this Thread
Search this Thread:

Advanced Search
Display Modes

Posting Rules
You may not post new threads
You may not post replies
You may not post attachments
You may not edit your posts

vB code is On
Smilies are On
[IMG] code is On
HTML code is Off
Forum Jump

Similar Threads
Thread Thread Starter Forum Replies Last Post
send a message to email 2 & 3 when selecting multiple contacts Karen NZ Outlook - Using Contacts 9 September 4th 06 04:04 PM
"How to" send an email to muliple contacts without showing multiple addresses. [email protected] Outlook - General Queries 3 June 14th 06 06:10 PM
How do I use my Outlook contacts to send email in Word? tpriest Outlook - Using Contacts 7 May 27th 06 03:45 PM
Set which local email account can send mail to contacts in address book. (associating an email address with a contact) Scott Streit Outlook - General Queries 3 January 27th 06 03:57 PM
Change Default Send email form to Custom Send email Form Sue Mosher [MVP-Outlook] Outlook - Using Forms 0 January 20th 06 06:33 PM


All times are GMT +1. The time now is 03:01 PM.


Powered by vBulletin® Version 3.6.4
Copyright ©2000 - 2014, Jelsoft Enterprises Ltd.Search Engine Friendly URLs by vBSEO 2.4.0
Copyright 2004-2014 Outlook Banter.
The comments are property of their posters.