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Auto Archive Delete
Hi,
I'm new to using Auto Archive, I've always just ignored the Auto Archive prompt. I'm now wondering whether I should use it due to the ever increasing size of my Inbox. What worries me is the option that says "Delete expired items (e-mail folders only)". I have large numbers of newsletters that go back for years but I don't want to delete any of them. Won't AutoArchive just delete all these old messages? There are lots of stuff that is old that I still refer to in my Inbox and in folders. Will AutoArchive just robotically delete all these old items? How can I avoid this seemingly arbitrary behaviour? -- Thanks David G Albury, Australia |
Auto Archive Delete
It only deletes the items if they've actually expired - a relatively
rare setting which the sender would have had to set. I'm confident that your old newsletters will be fine. If you're really worried about it you could always copy them into another PST file for safekeeping or...just rely upon your backups. You do have that data backed up, right? -- -Ben- Ben M. Schorr, MVP Roland Schorr & Tower http://www.rolandschorr.com http://www.officeforlawyers.com Author - The Lawyer's Guide to Microsoft Outlook 2007: http://tinyurl.com/5m3f5q "David G" wrote in message : Hi, I'm new to using Auto Archive, I've always just ignored the Auto Archive prompt. I'm now wondering whether I should use it due to the ever increasing size of my Inbox. What worries me is the option that says "Delete expired items (e-mail folders only)". I have large numbers of newsletters that go back for years but I don't want to delete any of them. Won't AutoArchive just delete all these old messages? There are lots of stuff that is old that I still refer to in my Inbox and in folders. Will AutoArchive just robotically delete all these old items? How can I avoid this seemingly arbitrary behaviour? -- Thanks David G Albury, Australia |
Auto Archive Delete
G'day David
you can tell whether any emails have expired as they'll be grey with a strikeout through them. But Ben's right - it's very unlikely that you'll have any expired emails. It's a function I teach people to use for emails that have a short "life" eg letting the team know that tomorrow's casual clothes day should expire tomorrow. Regards Judy Gleeson MVP Outlook If you have 2 minutes I would appreciate some feedback through this survey link. http://www.surveymonkey.com/s.aspx?s...QUr5wGQQ_3d_3d www.judygleeson.com www.deskdoctors.com Want to be more productive? Outlook 2003 user? Read "7 settings all Outlook 2003 users should change" at www.pragmatix.com.au SOON! launching in August 2008: www.executiveassistantsonline.com .. "Ben M. Schorr - MVP (OneNote)" wrote in message ... It only deletes the items if they've actually expired - a relatively rare setting which the sender would have had to set. I'm confident that your old newsletters will be fine. If you're really worried about it you could always copy them into another PST file for safekeeping or...just rely upon your backups. You do have that data backed up, right? -- -Ben- Ben M. Schorr, MVP Roland Schorr & Tower http://www.rolandschorr.com http://www.officeforlawyers.com Author - The Lawyer's Guide to Microsoft Outlook 2007: http://tinyurl.com/5m3f5q "David G" wrote in message : Hi, I'm new to using Auto Archive, I've always just ignored the Auto Archive prompt. I'm now wondering whether I should use it due to the ever increasing size of my Inbox. What worries me is the option that says "Delete expired items (e-mail folders only)". I have large numbers of newsletters that go back for years but I don't want to delete any of them. Won't AutoArchive just delete all these old messages? There are lots of stuff that is old that I still refer to in my Inbox and in folders. Will AutoArchive just robotically delete all these old items? How can I avoid this seemingly arbitrary behaviour? -- Thanks David G Albury, Australia |
Auto Archive Delete
Exactly. The example I use when I teach the class is an e-mail to the
entire company letting them know there are donuts in the staff lounge. Obviously anybody who hasn't read that message by the end of the day probably doesn't care so I advise them to set it to expire at close of business or the next morning in an effort to help keep folks mailboxes clean. -- -Ben- Ben M. Schorr, MVP Roland Schorr & Tower http://www.rolandschorr.com http://www.officeforlawyers.com Author - The Lawyer's Guide to Microsoft Outlook 2007: http://tinyurl.com/5m3f5q "Judy Gleeson (MVP Outlook)" judy wrote in message : G'day David you can tell whether any emails have expired as they'll be grey with a strikeout through them. But Ben's right - it's very unlikely that you'll have any expired emails. It's a function I teach people to use for emails that have a short "life" eg letting the team know that tomorrow's casual clothes day should expire tomorrow. Regards Judy Gleeson MVP Outlook If you have 2 minutes I would appreciate some feedback through this survey link. http://www.surveymonkey.com/s.aspx?s...QUr5wGQQ_3d_3d www.judygleeson.com www.deskdoctors.com Want to be more productive? Outlook 2003 user? Read "7 settings all Outlook 2003 users should change" at www.pragmatix.com.au SOON! launching in August 2008: www.executiveassistantsonline.com . "Ben M. Schorr - MVP (OneNote)" wrote in message ... It only deletes the items if they've actually expired - a relatively rare setting which the sender would have had to set. I'm confident that your old newsletters will be fine. If you're really worried about it you could always copy them into another PST file for safekeeping or...just rely upon your backups. You do have that data backed up, right? -- -Ben- Ben M. Schorr, MVP Roland Schorr & Tower http://www.rolandschorr.com http://www.officeforlawyers.com Author - The Lawyer's Guide to Microsoft Outlook 2007: http://tinyurl.com/5m3f5q "David G" wrote in message : Hi, I'm new to using Auto Archive, I've always just ignored the Auto Archive prompt. I'm now wondering whether I should use it due to the ever increasing size of my Inbox. What worries me is the option that says "Delete expired items (e-mail folders only)". I have large numbers of newsletters that go back for years but I don't want to delete any of them. Won't AutoArchive just delete all these old messages? There are lots of stuff that is old that I still refer to in my Inbox and in folders. Will AutoArchive just robotically delete all these old items? How can I avoid this seemingly arbitrary behaviour? -- Thanks David G Albury, Australia |
Auto Archive Delete
Thanks Judy & Ben,
I take it from your responses that there is some all but obscure property in Outlook messages that sets an expiry time? That sounds OK, I have run an archive now and I can still find everything so that is good. Yes I do have a full backup routine in place. Thanks again and Judy I will check out your website, especially seeing it is an Aussie one. -- Thanks David G Albury, Australia "Judy Gleeson (MVP Outlook)" wrote: G'day David you can tell whether any emails have expired as they'll be grey with a strikeout through them. But Ben's right - it's very unlikely that you'll have any expired emails. It's a function I teach people to use for emails that have a short "life" eg letting the team know that tomorrow's casual clothes day should expire tomorrow. Regards Judy Gleeson MVP Outlook If you have 2 minutes I would appreciate some feedback through this survey link. http://www.surveymonkey.com/s.aspx?s...QUr5wGQQ_3d_3d www.judygleeson.com www.deskdoctors.com Want to be more productive? Outlook 2003 user? Read "7 settings all Outlook 2003 users should change" at www.pragmatix.com.au SOON! launching in August 2008: www.executiveassistantsonline.com .. "Ben M. Schorr - MVP (OneNote)" wrote in message ... It only deletes the items if they've actually expired - a relatively rare setting which the sender would have had to set. I'm confident that your old newsletters will be fine. If you're really worried about it you could always copy them into another PST file for safekeeping or...just rely upon your backups. You do have that data backed up, right? -- -Ben- Ben M. Schorr, MVP Roland Schorr & Tower http://www.rolandschorr.com http://www.officeforlawyers.com Author - The Lawyer's Guide to Microsoft Outlook 2007: http://tinyurl.com/5m3f5q "David G" wrote in message : Hi, I'm new to using Auto Archive, I've always just ignored the Auto Archive prompt. I'm now wondering whether I should use it due to the ever increasing size of my Inbox. What worries me is the option that says "Delete expired items (e-mail folders only)". I have large numbers of newsletters that go back for years but I don't want to delete any of them. Won't AutoArchive just delete all these old messages? There are lots of stuff that is old that I still refer to in my Inbox and in folders. Will AutoArchive just robotically delete all these old items? How can I avoid this seemingly arbitrary behaviour? -- Thanks David G Albury, Australia |
Auto Archive Delete
When you write an email the Options button has a place toset an expiry date
and time. Regards Judy Gleeson MVP Outlook If you have 2 minutes I would appreciate some feedback through this survey link. http://www.surveymonkey.com/s.aspx?s...QUr5wGQQ_3d_3d www.judygleeson.com www.deskdoctors.com Want to be more productive? Outlook 2003 user? Read "7 settings all Outlook 2003 users should change" at www.pragmatix.com.au SOON! launching in August 2008: www.executiveassistantsonline.com .. "David G" wrote in message ... Thanks Judy & Ben, I take it from your responses that there is some all but obscure property in Outlook messages that sets an expiry time? That sounds OK, I have run an archive now and I can still find everything so that is good. Yes I do have a full backup routine in place. Thanks again and Judy I will check out your website, especially seeing it is an Aussie one. -- Thanks David G Albury, Australia "Judy Gleeson (MVP Outlook)" wrote: G'day David you can tell whether any emails have expired as they'll be grey with a strikeout through them. But Ben's right - it's very unlikely that you'll have any expired emails. It's a function I teach people to use for emails that have a short "life" eg letting the team know that tomorrow's casual clothes day should expire tomorrow. Regards Judy Gleeson MVP Outlook If you have 2 minutes I would appreciate some feedback through this survey link. http://www.surveymonkey.com/s.aspx?s...QUr5wGQQ_3d_3d www.judygleeson.com www.deskdoctors.com Want to be more productive? Outlook 2003 user? Read "7 settings all Outlook 2003 users should change" at www.pragmatix.com.au SOON! launching in August 2008: www.executiveassistantsonline.com .. "Ben M. Schorr - MVP (OneNote)" wrote in message ... It only deletes the items if they've actually expired - a relatively rare setting which the sender would have had to set. I'm confident that your old newsletters will be fine. If you're really worried about it you could always copy them into another PST file for safekeeping or...just rely upon your backups. You do have that data backed up, right? -- -Ben- Ben M. Schorr, MVP Roland Schorr & Tower http://www.rolandschorr.com http://www.officeforlawyers.com Author - The Lawyer's Guide to Microsoft Outlook 2007: http://tinyurl.com/5m3f5q "David G" wrote in message : Hi, I'm new to using Auto Archive, I've always just ignored the Auto Archive prompt. I'm now wondering whether I should use it due to the ever increasing size of my Inbox. What worries me is the option that says "Delete expired items (e-mail folders only)". I have large numbers of newsletters that go back for years but I don't want to delete any of them. Won't AutoArchive just delete all these old messages? There are lots of stuff that is old that I still refer to in my Inbox and in folders. Will AutoArchive just robotically delete all these old items? How can I avoid this seemingly arbitrary behaviour? -- Thanks David G Albury, Australia |
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