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How Long To Keep Completed Tasks?
I want to know how long completed actions stay in your task list? Is there a
way to set this? Thanks. |
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#2
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How Long To Keep Completed Tasks?
they stay till autoarchive removes them. you can control this by setting the
archive option in tools, options, or by right clicking on the folder, choose properties and change the archive settings. -- Diane Poremsky [MVP - Outlook] Author, Teach Yourself Outlook 2003 in 24 Hours Need Help with Common Tasks? http://www.outlook-tips.net/beginner/ Outlook 2007: http://www.slipstick.com/outlook/ol2007/ Outlook Tips by email: Outlook Tips: http://www.outlook-tips.net/ Outlook & Exchange Solutions Center: http://www.slipstick.com Subscribe to Exchange Messaging Outlook newsletter: "Candy" wrote in message news I want to know how long completed actions stay in your task list? Is there a way to set this? Thanks. |
#3
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How Long To Keep Completed Tasks?
Thanks for your answer. But, I think you need to be a bit more specific. I
am a very NEW user (yesterday) of Outlook (2007). Which task folder? It exists in both personal folders and archive folders. That prompts another question. How do you archive archive folders? What does that do? Candy |
#4
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How Long To Keep Completed Tasks?
"Diane Poremsky" wrote in message
... they stay till autoarchive removes them. you can control this by setting the archive option in tools, options, or by right clicking on the folder, choose properties and change the archive settings. Actually you have to set BOTH values. The global setting to enable auto-archiving is like the master circuit breaker in your house that regulates if electricity gets anywhere inside your home. The local setting to enable auto-archiving for a folder is like a light switch in a particular room that says the electricity gets in there. To turn the light on in your room, you need both the master breaker and the room switch turned on. If you only have one of these enabled, auto-archiving will not occur for that folder. If the global auto-archiving option (Tools - Options - Advanced) is disabled then no folder will have any auto-archiving performed on it. If the folder's own [local] auto-archive function is disabled, auto-archiving might occur for other folders but not for this one. For auto-archiving to work on a particular folder, do BOTH of the following: - Enable the global auto-archive option. - Enable the folder's auto-archive option. As a side note, you should set the global auto-archiving interval to the shortest auto-archive interval you configure for any folder, or to a shorter value. If you set the global auto-archive option to run every 30 days but have a folder's auto-archiving set for 5 days, items will become *eligible* for archiving after they are 5 days old but they won't actually get archived until the global archive function got run after 30 days. That's why I set the global auto-archive interval to 1 day because that is the shortest interval that can be configured for any folder. I'm assured that the interval that I expect for a folder will get obeyed. |
#5
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How Long To Keep Completed Tasks?
"Candy" wrote in message
... ... That prompts another question. How do you archive archive folders? What does that do? For auto-archiving to work, the message store must be opened in Outlook. Outlook cannot archive anything in a file that it doesn't have open. Just like when you set the local archiving options on a folder in your local message store, you can do the same for the folders in the archive message store - but you will need to have that archive message store loaded in Outlook (File - Open). In most cases, you would configure auto-archiving to move old items out of your local (or current) message into your archive message store. Then to prevent the archive message store from getting too big, you would configure auto-archiving for the folders in the archive message store to permanently delete old items but specify an expiration interval that is equal to or greater than what you used for archiving items out of your local message store. However, you could configure archiving in your archive message store to move the old items into yet another archive message store, and do the same in that archive message store, and chain as many of these archiving message stores as you want with the last one doing the permanent delete action. That way, for example, you could configure your local message store to move out items that are over 1 year old, configure the first archive message store to move out items over 1 year old (which would be another year after when they got moved into that archive), and do the same for, say, another 4 archive message stores. You set up a chain of 1 local message store and 4 archive message stores where each contains a year's worth of items for a total of 5 years worth of saved items. I don't get enough e-mails at home to qualify having more than 1 archive message store but at work I had this 1 local + 4 archive message stores setup using auto-archiving to keep their size under the maximum and also to organize my e-mails. That meant that I needed to have the 4 archive files opened in Outlook so Outlook could exercise its archiving function against them, but then I wanted them opened in Outlook so that I could also search through them to find old items. |
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How Long To Keep Completed Tasks?
All this is a little beyond me. And, I think you're talking about a
different version. When I go tools, then options, I see NO advanced tab. Where are you looking? And, how do you enable these archive options? I am VERY NEW at this. And I've got ADHD. I need Outlook 101 (Outlook for NEWBIES). Can someone give me concise, easy steps to do these things mentioned below? Thanks. Candy Very New Outlook 207 User --------------------------------------------------------------------------------- "VanguardLH" wrote: "Diane Poremsky" wrote in message ... they stay till autoarchive removes them. you can control this by setting the archive option in tools, options, or by right clicking on the folder, choose properties and change the archive settings. Actually you have to set BOTH values. The global setting to enable auto-archiving is like the master circuit breaker in your house that regulates if electricity gets anywhere inside your home. The local setting to enable auto-archiving for a folder is like a light switch in a particular room that says the electricity gets in there. To turn the light on in your room, you need both the master breaker and the room switch turned on. If you only have one of these enabled, auto-archiving will not occur for that folder. If the global auto-archiving option (Tools - Options - Advanced) is disabled then no folder will have any auto-archiving performed on it. If the folder's own [local] auto-archive function is disabled, auto-archiving might occur for other folders but not for this one. For auto-archiving to work on a particular folder, do BOTH of the following: - Enable the global auto-archive option. - Enable the folder's auto-archive option. As a side note, you should set the global auto-archiving interval to the shortest auto-archive interval you configure for any folder, or to a shorter value. If you set the global auto-archive option to run every 30 days but have a folder's auto-archiving set for 5 days, items will become *eligible* for archiving after they are 5 days old but they won't actually get archived until the global archive function got run after 30 days. That's why I set the global auto-archive interval to 1 day because that is the shortest interval that can be configured for any folder. I'm assured that the interval that I expect for a folder will get obeyed. |
#8
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How Long To Keep Completed Tasks?
"Candy" wrote in message
news All this is a little beyond me. And, I think you're talking about a different version. When I go tools, then options, I see NO advanced tab. Where are you looking? And, how do you enable these archive options? I am VERY NEW at this. And I've got ADHD. I need Outlook 101 (Outlook for NEWBIES). Can someone give me concise, easy steps to do these things mentioned below? Thanks. I am still using OL2002. I see in another of your posts that you are using OL2007. Navigation may be different between the versions. In OL2002, Tools - Options - Other tab - AutoArchive is where you find the global settings. Right-click on a folder shown in the tree list (folder pane), Properties, AutoArchive tab for the local settings on that folder. |
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