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#1
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Long Term Retention
We have groups within our company that is required to retain business
e-mails, including attachments, for a period of 7 years. Some attachments can be quite large. Mailboxes can become quite bloated. What I would like to have them do is archive the emails on a monthly basis, compress the archive somehow (like a zip file), move the compressed archive to a CD, DVD, or even a network directory. Next month start a new archive and repeat the process. When necessary, a compressed archive should be decompressed, the archive restored to read one or more of the e-mails within it, and then rearchive, compress, and move back. What would be the best way to proceed. |
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#2
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Long Term Retention
"Marsh" wrote in message
... We have groups within our company that is required to retain business e-mails, including attachments, for a period of 7 years. Some attachments can be quite large. Mailboxes can become quite bloated. What I would like to have them do is archive the emails on a monthly basis, compress the archive somehow (like a zip file), move the compressed archive to a CD, DVD, or even a network directory. Next month start a new archive and repeat the process. When necessary, a compressed archive should be decompressed, the archive restored to read one or more of the e-mails within it, and then rearchive, compress, and move back. What would be the best way to proceed. Oh boy, a company that expects its employees to individually follow some backup procedures rather than provide for a centralized backup server with clients running on each of the workstations. Get a real backup solution. Stop trying to push the manpower (and try to do so for free) on your employees. |
#3
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Long Term Retention
There are many software packages that can help business users implement a
strategy. Google outlook "backup software", speak to your Microsoft software partner and see what they have experience with. Regards Judy Gleeson MVP Outlook Trainer and Consultant There are various articles about using Outlook he www.judygleeson.com/articles.aspx Canberra, Australia "What do we live for, if it is not to make life less difficult for each other?" George Eliot "VanguardLH" wrote in message . .. "Marsh" wrote in message ... We have groups within our company that is required to retain business e-mails, including attachments, for a period of 7 years. Some attachments can be quite large. Mailboxes can become quite bloated. What I would like to have them do is archive the emails on a monthly basis, compress the archive somehow (like a zip file), move the compressed archive to a CD, DVD, or even a network directory. Next month start a new archive and repeat the process. When necessary, a compressed archive should be decompressed, the archive restored to read one or more of the e-mails within it, and then rearchive, compress, and move back. What would be the best way to proceed. Oh boy, a company that expects its employees to individually follow some backup procedures rather than provide for a centralized backup server with clients running on each of the workstations. Get a real backup solution. Stop trying to push the manpower (and try to do so for free) on your employees. |
#5
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Long Term Retention
On 13 jan, 19:44, "Diane Poremsky" wrote:
Finding anything in that mess would be a nightmare - searching 84 separate psts for each employee involved would take days. Get a real archival system that was designed for just such a scenario.http://www.slipstick.com/exs/archive.asp -- Diane Poremsky [MVP - Outlook] Author, Teach Yourself Outlook 2003 in 24 Hours Need Help with Common Tasks?http://www.outlook-tips.net/beginner/ Outlook 2007:http://www.slipstick.com/outlook/ol2007/ Outlook Tips by email: Outlook Tips:http://www.outlook-tips.net/ Outlook & Exchange Solutions Center:http://www.slipstick.com Subscribe to Exchange Messaging Outlook newsletter: "Marsh" wrote in message ... We have groups within our company that is required to retain business e-mails, including attachments, for a period of 7 years. Some attachments can be quite large. Mailboxes can become quite bloated. What I would like to have them do is archive the emails on a monthly basis, compress the archive somehow (like a zip file), move the compressed archive to a CD, DVD, or even a network directory. Next month start a new archive and repeat the process. When necessary, a compressed archive should be decompressed, the archive restored to read one or more of the e-mails within it, and then rearchive, compress, and move back. What would be the best way to proceed. If you really want to keep every file and email the company shouldn't ask anything to the user: just backup everything using a good backup tool. I think that's not the point. I think important email and attachments should be kept for 7 years, and you only need to give the user a good tool to archive the email directly at sending it, or after reading it. We've choosen for mailtofile (www.mailtofile.com) to archive email as msg file in a directory. Together with the other files. This file server is easy to backup, easy to search. And easy to sha I you work on a project you can find and read all relevant email. Old project can be easily moved to an second file server, using another back up procedure. And a file server is much safer to grow in GB than a Exchange database or pst files. Even for backup this is a point. A pst file and Exchange database change every day, even when only one email arives (imagine one email a day woow). Every day you need a full backup of such a pst file or the Exchange database. You don't need that for (old) Worddocuments, email and other files: there file date time gives information about changes.. And most files aren't changed at all after creating it. That makes archiving very easy! have a good day |
#6
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Long Term Retention
Thanks Jean, I have looked at mailtofile and it looks promising.
My network architecture and application people are downloading the evaluation copy to test and evaluate. If they are satisfied, then it can go through the Change Managment procedures that all large companies go through now in the US. Stacks of newly designed paperwork, I suppose thanks to Enron, WorldCom, et al. " wrote: On 13 jan, 19:44, "Diane Poremsky" wrote: Finding anything in that mess would be a nightmare - searching 84 separate psts for each employee involved would take days. Get a real archival system that was designed for just such a scenario.http://www.slipstick.com/exs/archive.asp -- Diane Poremsky [MVP - Outlook] Author, Teach Yourself Outlook 2003 in 24 Hours Need Help with Common Tasks?http://www.outlook-tips.net/beginner/ Outlook 2007:http://www.slipstick.com/outlook/ol2007/ Outlook Tips by email: Outlook Tips:http://www.outlook-tips.net/ Outlook & Exchange Solutions Center:http://www.slipstick.com Subscribe to Exchange Messaging Outlook newsletter: "Marsh" wrote in message ... We have groups within our company that is required to retain business e-mails, including attachments, for a period of 7 years. Some attachments can be quite large. Mailboxes can become quite bloated. What I would like to have them do is archive the emails on a monthly basis, compress the archive somehow (like a zip file), move the compressed archive to a CD, DVD, or even a network directory. Next month start a new archive and repeat the process. When necessary, a compressed archive should be decompressed, the archive restored to read one or more of the e-mails within it, and then rearchive, compress, and move back. What would be the best way to proceed. If you really want to keep every file and email the company shouldn't ask anything to the user: just backup everything using a good backup tool. I think that's not the point. I think important email and attachments should be kept for 7 years, and you only need to give the user a good tool to archive the email directly at sending it, or after reading it. We've choosen for mailtofile (www.mailtofile.com) to archive email as msg file in a directory. Together with the other files. This file server is easy to backup, easy to search. And easy to sha I you work on a project you can find and read all relevant email. Old project can be easily moved to an second file server, using another back up procedure. And a file server is much safer to grow in GB than a Exchange database or pst files. Even for backup this is a point. A pst file and Exchange database change every day, even when only one email arives (imagine one email a day woow). Every day you need a full backup of such a pst file or the Exchange database. You don't need that for (old) Worddocuments, email and other files: there file date time gives information about changes.. And most files aren't changed at all after creating it. That makes archiving very easy! have a good day |
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