Archiving not working properly.
 

New to this Outlook stuff so be gentle...

Partner has Outlook 2000 a/c which is getting slow and beginning to lock up,
presumably through a lack of attention to archiving.

I understood that the main pst could be up to 2gig in this version but am
not sure if, when the user also has the archive folders showing in the
folder list, the size of the archive pst has to be included in an overall
2gig 'working margin'.

I ask this, because when I tried to 'shave the inbox' a year at a time say,
I found that the archive.pst only filled up to 738695, and then seemed to
stick even when further archiving was selected.

I can drag and drop files into the archive folders to increase this number,
but the automatic functions don't seem to do it. I have tried this even
with the 'ignore do not archive' box ticked (even though I have no idea
where 'do not archive' flags are kept!) but this does not get the stubborn
files moving on their own.

It seems more than coincidental that the OutlookPersonal pst at 1258889, and
the archive pst stuck at 738695, between them come nearly to the magic 2gig.

So, is the archiving capability 'broken' and if so, how to fix?

Or: does one have to archive 'blind' with the archive.pst closed (or at
least, not shown in the folder tree). If so, how does one monitor whether
it has enough room to take further archiving and still be openable by
Outlook. I appreciate that an upgrade to a later version would get around
the problem for now, but I suspect that this would just lead to a much
bigger 20gig seize up before said partner gets around to archiving properly!

Thanks in advance,

S

Archiving not working properly.
 

Ol2k pst files can show problems from 1.6gb
The size is for individual pst's not combined total
The Archive function works on the modified date, nor received/sent dates
Locate and run scanpste.exe, the repair tool on the pst's

An upgrade will not 'convert' a pst to the new format, a new unicode format
pst has to be explicitly created.

"spamlet" wrote in message
...
New to this Outlook stuff so be gentle...

Partner has Outlook 2000 a/c which is getting slow and beginning to lock
up, presumably through a lack of attention to archiving.

I understood that the main pst could be up to 2gig in this version but am
not sure if, when the user also has the archive folders showing in the
folder list, the size of the archive pst has to be included in an overall
2gig 'working margin'.

I ask this, because when I tried to 'shave the inbox' a year at a time
say, I found that the archive.pst only filled up to 738695, and then
seemed to stick even when further archiving was selected.

I can drag and drop files into the archive folders to increase this
number, but the automatic functions don't seem to do it. I have tried
this even with the 'ignore do not archive' box ticked (even though I have
no idea where 'do not archive' flags are kept!) but this does not get the
stubborn files moving on their own.

It seems more than coincidental that the OutlookPersonal pst at 1258889,
and the archive pst stuck at 738695, between them come nearly to the magic
2gig.

So, is the archiving capability 'broken' and if so, how to fix?

Or: does one have to archive 'blind' with the archive.pst closed (or at
least, not shown in the folder tree). If so, how does one monitor whether
it has enough room to take further archiving and still be openable by
Outlook. I appreciate that an upgrade to a later version would get around
the problem for now, but I suspect that this would just lead to a much
bigger 20gig seize up before said partner gets around to archiving
properly!

Thanks in advance,

S

Archiving not working properly.
 

Thanks for the tip,

Is the repair tool reliable?

What exactly counts as a modification: some of the files that don't move are
more than 4 years old, and the only process I should think is ever done on
them is filtering by sender?

Cheers,

S


"DL" address@invalid wrote in message
...
Ol2k pst files can show problems from 1.6gb
The size is for individual pst's not combined total
The Archive function works on the modified date, nor received/sent dates
Locate and run scanpste.exe, the repair tool on the pst's

An upgrade will not 'convert' a pst to the new format, a new unicode
format pst has to be explicitly created.

"spamlet" wrote in message
...
New to this Outlook stuff so be gentle...

Partner has Outlook 2000 a/c which is getting slow and beginning to lock
up, presumably through a lack of attention to archiving.

I understood that the main pst could be up to 2gig in this version but am
not sure if, when the user also has the archive folders showing in the
folder list, the size of the archive pst has to be included in an overall
2gig 'working margin'.

I ask this, because when I tried to 'shave the inbox' a year at a time
say, I found that the archive.pst only filled up to 738695, and then
seemed to stick even when further archiving was selected.

I can drag and drop files into the archive folders to increase this
number, but the automatic functions don't seem to do it. I have tried
this even with the 'ignore do not archive' box ticked (even though I have
no idea where 'do not archive' flags are kept!) but this does not get the
stubborn files moving on their own.

It seems more than coincidental that the OutlookPersonal pst at 1258889,
and the archive pst stuck at 738695, between them come nearly to the
magic 2gig.

So, is the archiving capability 'broken' and if so, how to fix?

Or: does one have to archive 'blind' with the archive.pst closed (or at
least, not shown in the folder tree). If so, how does one monitor
whether it has enough room to take further archiving and still be
openable by Outlook. I appreciate that an upgrade to a later version
would get around the problem for now, but I suspect that this would just
lead to a much bigger 20gig seize up before said partner gets around to
archiving properly!

Thanks in advance,

S

Archiving not working properly.
 

The repair tool creates a backup, if it finds anything to repair

"spamlet" wrote in message
...
Thanks for the tip,

Is the repair tool reliable?

What exactly counts as a modification: some of the files that don't move
are more than 4 years old, and the only process I should think is ever
done on them is filtering by sender?

Cheers,

S


"DL" address@invalid wrote in message
...
Ol2k pst files can show problems from 1.6gb
The size is for individual pst's not combined total
The Archive function works on the modified date, nor received/sent dates
Locate and run scanpste.exe, the repair tool on the pst's

An upgrade will not 'convert' a pst to the new format, a new unicode
format pst has to be explicitly created.

"spamlet" wrote in message
...
New to this Outlook stuff so be gentle...

Partner has Outlook 2000 a/c which is getting slow and beginning to lock
up, presumably through a lack of attention to archiving.

I understood that the main pst could be up to 2gig in this version but
am not sure if, when the user also has the archive folders showing in
the folder list, the size of the archive pst has to be included in an
overall 2gig 'working margin'.

I ask this, because when I tried to 'shave the inbox' a year at a time
say, I found that the archive.pst only filled up to 738695, and then
seemed to stick even when further archiving was selected.

I can drag and drop files into the archive folders to increase this
number, but the automatic functions don't seem to do it. I have tried
this even with the 'ignore do not archive' box ticked (even though I
have no idea where 'do not archive' flags are kept!) but this does not
get the stubborn files moving on their own.

It seems more than coincidental that the OutlookPersonal pst at 1258889,
and the archive pst stuck at 738695, between them come nearly to the
magic 2gig.

So, is the archiving capability 'broken' and if so, how to fix?

Or: does one have to archive 'blind' with the archive.pst closed (or at
least, not shown in the folder tree). If so, how does one monitor
whether it has enough room to take further archiving and still be
openable by Outlook. I appreciate that an upgrade to a later version
would get around the problem for now, but I suspect that this would just
lead to a much bigger 20gig seize up before said partner gets around to
archiving properly!

Thanks in advance,

S

Archiving not working properly.
 

Cheers,

S

"DL" address@invalid wrote in message
...
The repair tool creates a backup, if it finds anything to repair

"spamlet" wrote in message
...
Thanks for the tip,

Is the repair tool reliable?

What exactly counts as a modification: some of the files that don't move
are more than 4 years old, and the only process I should think is ever
done on them is filtering by sender?

Cheers,

S


"DL" address@invalid wrote in message
...
Ol2k pst files can show problems from 1.6gb
The size is for individual pst's not combined total
The Archive function works on the modified date, nor received/sent dates
Locate and run scanpste.exe, the repair tool on the pst's

An upgrade will not 'convert' a pst to the new format, a new unicode
format pst has to be explicitly created.

"spamlet" wrote in message
...
New to this Outlook stuff so be gentle...

Partner has Outlook 2000 a/c which is getting slow and beginning to
lock up, presumably through a lack of attention to archiving.

I understood that the main pst could be up to 2gig in this version but
am not sure if, when the user also has the archive folders showing in
the folder list, the size of the archive pst has to be included in an
overall 2gig 'working margin'.

I ask this, because when I tried to 'shave the inbox' a year at a time
say, I found that the archive.pst only filled up to 738695, and then
seemed to stick even when further archiving was selected.

I can drag and drop files into the archive folders to increase this
number, but the automatic functions don't seem to do it. I have tried
this even with the 'ignore do not archive' box ticked (even though I
have no idea where 'do not archive' flags are kept!) but this does not
get the stubborn files moving on their own.

It seems more than coincidental that the OutlookPersonal pst at
1258889, and the archive pst stuck at 738695, between them come nearly
to the magic 2gig.

So, is the archiving capability 'broken' and if so, how to fix?

Or: does one have to archive 'blind' with the archive.pst closed (or at
least, not shown in the folder tree). If so, how does one monitor
whether it has enough room to take further archiving and still be
openable by Outlook. I appreciate that an upgrade to a later version
would get around the problem for now, but I suspect that this would
just lead to a much bigger 20gig seize up before said partner gets
around to archiving properly!

Thanks in advance,

S

Archiving not working properly.
 

I've now run scanpst on both the archive and main outlook files. No faults
were found with the former, and only minor errors were found with the
latter. I took the opportunity of backing up and 'repairing' the latter,
though it only said this was optional.

Archiving still does not transfer files to the archive folder.

Any more ideas?

What does the archiving dialogue mean by "delete expired items (e-mail
folders only)"? I have not had this option ticked as I have no idea what
'expired items' might be, and would not want anything to be permanently
deleted by an automatic process.

Thanks very much for your help.

S


"DL" address@invalid wrote in message
...
The repair tool creates a backup, if it finds anything to repair

"spamlet" wrote in message
...
Thanks for the tip,

Is the repair tool reliable?

What exactly counts as a modification: some of the files that don't move
are more than 4 years old, and the only process I should think is ever
done on them is filtering by sender?

Cheers,

S


"DL" address@invalid wrote in message
...
Ol2k pst files can show problems from 1.6gb
The size is for individual pst's not combined total
The Archive function works on the modified date, nor received/sent dates
Locate and run scanpste.exe, the repair tool on the pst's

An upgrade will not 'convert' a pst to the new format, a new unicode
format pst has to be explicitly created.

"spamlet" wrote in message
...
New to this Outlook stuff so be gentle...

Partner has Outlook 2000 a/c which is getting slow and beginning to
lock up, presumably through a lack of attention to archiving.

I understood that the main pst could be up to 2gig in this version but
am not sure if, when the user also has the archive folders showing in
the folder list, the size of the archive pst has to be included in an
overall 2gig 'working margin'.

I ask this, because when I tried to 'shave the inbox' a year at a time
say, I found that the archive.pst only filled up to 738695, and then
seemed to stick even when further archiving was selected.

I can drag and drop files into the archive folders to increase this
number, but the automatic functions don't seem to do it. I have tried
this even with the 'ignore do not archive' box ticked (even though I
have no idea where 'do not archive' flags are kept!) but this does not
get the stubborn files moving on their own.

It seems more than coincidental that the OutlookPersonal pst at
1258889, and the archive pst stuck at 738695, between them come nearly
to the magic 2gig.

So, is the archiving capability 'broken' and if so, how to fix?

Or: does one have to archive 'blind' with the archive.pst closed (or at
least, not shown in the folder tree). If so, how does one monitor
whether it has enough room to take further archiving and still be
openable by Outlook. I appreciate that an upgrade to a later version
would get around the problem for now, but I suspect that this would
just lead to a much bigger 20gig seize up before said partner gets
around to archiving properly!

Thanks in advance,

S

Archiving not working properly.
 

spamlet wrote:

I've now run scanpst on both the archive and main outlook files. No
faults were found with the former, and only minor errors were found
with the latter. I took the opportunity of backing up and 'repairing'
the latter, though it only said this was optional.

Archiving still does not transfer files to the archive folder.

Examine the Modified date for your items and make sure that date is older
than your archive date. As DL said, Outlook works on the modified date and
that is nearly always the reason why archiving appears to fail.

What does the archiving dialogue mean by "delete expired items (e-mail
folders only)"?

You can mark items as expired and autoarchive will delete those messages the
next time it runs. If you have not marked anything as expired, then that
option will do nothing. Uncheck it if you wish.
--
Brian Tillman [MVP-Outlook]

Archiving not working properly.
 

"Brian Tillman" wrote in message
...
spamlet wrote:

I've now run scanpst on both the archive and main outlook files. No
faults were found with the former, and only minor errors were found
with the latter. I took the opportunity of backing up and 'repairing'
the latter, though it only said this was optional.

Archiving still does not transfer files to the archive folder.

Examine the Modified date for your items and make sure that date is older
than your archive date. As DL said, Outlook works on the modified date
and that is nearly always the reason why archiving appears to fail.

What does the archiving dialogue mean by "delete expired items (e-mail
folders only)"?

You can mark items as expired and autoarchive will delete those messages
the next time it runs. If you have not marked anything as expired, then
that option will do nothing. Uncheck it if you wish.
--
Brian Tillman [MVP-Outlook]

Thanks for this Brian, but I do not see anywhere where one can inspect for
any 'modified date'. Individual emls in inbox view, do not seem to have any
properties sheets on right click, and there is no such option for individual
eml files under the 'File' menu. There is no 'modified date' column
available in the 'columns' either. This is as I would expect, because one
should not normally be able to change an email, other than in a forward or
reply, or e-mail would be useless as 'proof' or 'evidence'.

I can 'create' a properties sheet, by dragging an email to the desktop
before right clicking, but presumably, that action then becomes the modified
date and screws up my archiving even more...

Please explain this 'modified date' business?

Regards,

S

Archiving not working properly.
 

"spamlet" wrote in message
...

"Brian Tillman" wrote in message
...
spamlet wrote:

I've now run scanpst on both the archive and main outlook files. No
faults were found with the former, and only minor errors were found
with the latter. I took the opportunity of backing up and 'repairing'
the latter, though it only said this was optional.

Archiving still does not transfer files to the archive folder.

Examine the Modified date for your items and make sure that date is older
than your archive date. As DL said, Outlook works on the modified date
and that is nearly always the reason why archiving appears to fail.

What does the archiving dialogue mean by "delete expired items (e-mail
folders only)"?

You can mark items as expired and autoarchive will delete those messages
the next time it runs. If you have not marked anything as expired, then
that option will do nothing. Uncheck it if you wish.
--
Brian Tillman [MVP-Outlook]

Thanks for this Brian, but I do not see anywhere where one can inspect for
any 'modified date'. Individual emls in inbox view, do not seem to have
any properties sheets on right click, and there is no such option for
individual eml files under the 'File' menu. There is no 'modified date'
column available in the 'columns' either. This is as I would expect,
because one should not normally be able to change an email, other than in
a forward or reply, or e-mail would be useless as 'proof' or 'evidence'.

I can 'create' a properties sheet, by dragging an email to the desktop
before right clicking, but presumably, that action then becomes the
modified date and screws up my archiving even more...

Please explain this 'modified date' business?

Having read back, although I MAY have missed it, I didn't see anywhere you
set the archive properties on the folders. How you do this is...

Right click on the folder you want archived. Click on properties, then
select the AutoArchive tab. Select whatever parameters you wish to use.
Click Ok.

Assuming you have your autoarchive settings in place, once you have that
done, the next time you have set for your autoarchive to run, those folder
parameters will be followed. You can also do it manually from menu as well.
HTH.

--
Ya know...the hurrier I go, the behinder I get.
Remember to always engage brain, before putting mouth into gear.
Kill the munge to reply by email.

Archiving not working properly.
 

"DarkSentinel" wrote in message
...


"spamlet" wrote in message
...

"Brian Tillman" wrote in message
...
spamlet wrote:

I've now run scanpst on both the archive and main outlook files. No
faults were found with the former, and only minor errors were found
with the latter. I took the opportunity of backing up and 'repairing'
the latter, though it only said this was optional.

Archiving still does not transfer files to the archive folder.

Examine the Modified date for your items and make sure that date is
older than your archive date. As DL said, Outlook works on the modified
date and that is nearly always the reason why archiving appears to fail.

What does the archiving dialogue mean by "delete expired items (e-mail
folders only)"?

You can mark items as expired and autoarchive will delete those messages
the next time it runs. If you have not marked anything as expired, then
that option will do nothing. Uncheck it if you wish.
--
Brian Tillman [MVP-Outlook]

Thanks for this Brian, but I do not see anywhere where one can inspect
for any 'modified date'. Individual emls in inbox view, do not seem to
have any properties sheets on right click, and there is no such option
for individual eml files under the 'File' menu. There is no 'modified
date' column available in the 'columns' either. This is as I would
expect, because one should not normally be able to change an email, other
than in a forward or reply, or e-mail would be useless as 'proof' or
'evidence'.

I can 'create' a properties sheet, by dragging an email to the desktop
before right clicking, but presumably, that action then becomes the
modified date and screws up my archiving even more...

Please explain this 'modified date' business?

Having read back, although I MAY have missed it, I didn't see anywhere you
set the archive properties on the folders. How you do this is...

Right click on the folder you want archived. Click on properties, then
select the AutoArchive tab. Select whatever parameters you wish to use.
Click Ok.

Assuming you have your autoarchive settings in place, once you have that
done, the next time you have set for your autoarchive to run, those folder
parameters will be followed. You can also do it manually from menu as
well. HTH.

--
Ya know...the hurrier I go, the behinder I get.
Remember to always engage brain, before putting mouth into gear.
Kill the munge to reply by email.

Thanks for the thoughts DS, but I did try this, both manually and
automagically.

Cheers,
S