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Outlook 2003 Live questions
Thanks Diane.
I guess I'm still a little confused about the difference between the regular Outlook 2003 (part of Office 2003) and Outlook 2003 Live. Are these two totally different programs, or does the "Live" version integrate into the Office version? Do I have to have two different Outlook programs open if I want to have some of my e-mail synchronized with my notebook, and some only on my desktop? a) if I set Outlook live pst as default, is that within the Office version of Outlook, or is it in it's own Outlook program? h) I assume this also means that I can set Outlook Live (as I can Office Outlook) to leave a copy of any e-mail in the ISP mailbox? i) can I use the archive function and store all e-mail that are either old or e-mail I don't need to synch? I assume the archive folder is not synchronized? Additional questions: With the regular Office Outlook I have not found a way to back up the e-mail account settings. Each time I have had to reformat my harddrive (too often lately), I have to recreate each and every e-mail account (16 accounts) each time I re-installed Outlook. Does Outlook Live eliminate this problem? How? Or, is there a way I can do it in Office Outlook? I know all my rules are saved as part of my pst file, but when I re-install and import the pst file, all rules are duplicated. One set says "On other computer", the second set is "normal". Why? Which do I use? In your opinion, is Outlook Live the answer to e-mail access "on the go"? Does the purchase come with a trial period? Do you know of a software called "Synch PST" from Germany? If so, which of the two, Outlook Live and Synch PST, would you say serves my purpose since I monitor up to 16 e-mail accounts, and need to be able to use the individual accounts' e-mail address when I reply? Tor-Eddie c) if I don't use MSN to collect the e-mail from my various accounts, how do I get them into MSN (or Outlook Live) "Diane Poremsky [MVP]" wrote: a) yes. you have too ways to do it - let the website check all pop3 or set the outlook live pst as default and let outlook check all. Use rules to move messages to a second pst if you don't want them synced. b) no idea. c) it depends on how you get them into the msn account. you'll also be able to select a different account from the account drop down. If you set MSn up to collect the accounts, they will be sent from the MSN account by default. d) this applies to all outlook accounts not just outlook live - only if you select a different account (you can create dummy accounts). if you just type a new address in the from field it may send, depending on the security of the mail server, but will be sent 'on behalf of' and exposes the email address used by the account. e) again, a general outlook question - yes, as long as you have the right languages and spell check dictionaries installed. f) yes. it also supports only one contact folder. if you have more, put the less used contacts in a different folder so the most used ones are sure to sync. You will have access to the excess on the computer they are stored on and can easily move them to other copies of outlook by exporting only that folder. g) drop everything in the msn pst and they'll sync. h) the mail stays in the isp mailbox until either msn or outlook downloads it. i) it stops accepting new mail. when items are no longer needed for access from anywhere, move them to a local pst to reduce space, if you are in danger of hitting the limit. for more info on mool, see http://www.slipstick.com/outlook/mool.htm -- Diane Poremsky [MVP - Outlook] Author, Teach Yourself Outlook 2003 in 24 Hours Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide) Need Help with Common Tasks? http://www.outlook-tips.net/beginner/ Outlook Tips: http://www.outlook-tips.net/ Outlook & Exchange Solutions Center: http://www.slipstick.com Subscribe to Exchange Messaging Outlook newsletter: "toreddie" wrote in message ... With an Outlook Live subscription, will I be able to keep my desktop and notebook synchronized? I am monitoring up to 16 e-mail accounts related to our website (webmaster, newsletter, unsubscribe, subscribe etc.) in addition to my business e-mail and my personal e-mail. These are all POP3 accounts hosted on 3 different servers. a) can I choose to monitor some accounts via Outlook Live and some through regular Outlook 2003 (which will not be synchronized between the 2 pc's)? b) is there a limit to how many POP3 accounts I can use in Outlook Live? c) can I send e-mail from any of these account using their individual e-mail address, or will they all appear to come from a MSN/Hotmail account? d) can I use the reply/reply to all and choose if 1) my from e-mail address is the same as the incoming e-mail address, or 2) be able to change to a different sender e-mail address? e) I write in several different languages. Will I be able to spell check outgoing e-mail messages accordingly using the Office language spell checker? f) is it correct that Outlook Live supports only up to 1000 contacts? What do I do if my current contact database is larger? g) during first time set-up, can I automatically transfer all my e-mail (including all folders I've created), all contacts etc. or do I have to upload one at the time? h) if I want to check my various e-mail accounts and don't have either of my own pc's handy, can I e.g. use an internet cafe and check my mail just like I use to do now via the various ISP's webmail service? i) what happens to synchronization if the total size of the online storage exceedes 2Gb? If the answers to these questions are what I expect, I'm buying this program imediately. Tor-Eddie |
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Outlook 2003 Live questions
Diane,
Thank you again for your clarifications and insight. I guess the only issue I'm still not clear about is how the e-mail accounts are kept separate. What I need to be able to do is after downloading an e-mail from one of my 16 accounts, be able to hit the Reply/Reply All button, write a response, hit Send, and the e-mail is sent using the specific account's e-mail address (and not a MSN/Hotmail address). In your first response you indicated that this was possible, but I believe it had something to do with how it all is set up. If I use this functionality, do I compromize anything else? Are there major disadvantages of using each individual account compared to one MSN/Hotmail account? Please set up a scenario with 3-4 different e-mail accounts and show how it would work using Outlook Live, either using them individually or using a MSN/Hotmail account. If I use Outlook Live to download e-mail to my office computer, the same e-mail messages are saved in the Outlook Live mailbox for me to download to my notebook, right? If I delete one downloaded e-mail from Outlook on my office pc, the next time I connect the laptop, the same e-mail will be deleted off of the notebook as well? If I create a new e-mail folder (for sorting purposes) in Outlook on my office pc, will this folder be created in my notebook Outlook the next time I connect? Usually when I'm in the office, my notebook is also on-line. Will it update automatically throughout the day, or do I actually have to "click a button" to perform a download/synch? Last question for now: Is there a news/usergroup for Outlook Live? How can I become a member? As always, your response will be greatly appreciated. "Diane Poremsky [MVP]" wrote: the live version lacks a few things found in the office version - namely, some language features and import/export. if you already have outlook 2003, you only need the connector. In fact, the live installation won't replace outlook 2003 if it's already installed - it will just install the connector. a) within the outlook version you had installed previously h) yes. i) archive yes outlook (and by extension, outlook live) doesn't offer a backup method - either create a prf to use, use save my settings wizard, or get a 3rd party back up tool. With 16 accounts, investing in a backup tool should have a high return on investment if you reformat often or change machines. backup methods: http://www.slipstick.com/config/backup.htm#accounts prf: http://www.outlook-tips.net/howto/prf.htm rules: they are configured by account names and other per-computer information so a reinstall makes it think there are two computers - this one and the old one. outlook live is an excellant option for people who need online mail and calendar accessible from anywhere that also syncs with outlook. Another option is a hosted exchange account - they tend to be about $10 a month per mailbox and often have mailbox size limits smaller than MSN/Outlook live. AFAIK, there is no trial period for outlook live. There may be a 30 day money back guarantee though. I've never used Synch PST so I really can't judge, but even so. It has a free trial evaluate it and see if it meets your needs. -- Diane Poremsky [MVP - Outlook] Author, Teach Yourself Outlook 2003 in 24 Hours Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide) Need Help with Common Tasks? http://www.outlook-tips.net/beginner/ Outlook Tips: http://www.outlook-tips.net/ Outlook & Exchange Solutions Center: http://www.slipstick.com Subscribe to Exchange Messaging Outlook newsletter: "toreddie" wrote in message ... Thanks Diane. I guess I'm still a little confused about the difference between the regular Outlook 2003 (part of Office 2003) and Outlook 2003 Live. Are these two totally different programs, or does the "Live" version integrate into the Office version? Do I have to have two different Outlook programs open if I want to have some of my e-mail synchronized with my notebook, and some only on my desktop? a) if I set Outlook live pst as default, is that within the Office version of Outlook, or is it in it's own Outlook program? h) I assume this also means that I can set Outlook Live (as I can Office Outlook) to leave a copy of any e-mail in the ISP mailbox? i) can I use the archive function and store all e-mail that are either old or e-mail I don't need to synch? I assume the archive folder is not synchronized? Additional questions: With the regular Office Outlook I have not found a way to back up the account settings. Each time I have had to reformat my harddrive (too often lately), I have to recreate each and every e-mail account (16 accounts) each time I re-installed Outlook. Does Outlook Live eliminate this problem? How? Or, is there a way I can do it in Office Outlook? I know all my rules are saved as part of my pst file, but when I re-install and import the pst file, all rules are duplicated. One set says "On other computer", the second set is "normal". Why? Which do I use? In your opinion, is Outlook Live the answer to e-mail access "on the go"? Does the purchase come with a trial period? Do you know of a software called "Synch PST" from Germany? If so, which of the two, Outlook Live and Synch PST, would you say serves my purpose since I monitor up to 16 e-mail accounts, and need to be able to use the individual accounts' e-mail address when I reply? Tor-Eddie c) if I don't use MSN to collect the e-mail from my various accounts, how do I get them into MSN (or Outlook Live) "Diane Poremsky [MVP]" wrote: a) yes. you have too ways to do it - let the website check all pop3 or set the outlook live pst as default and let outlook check all. Use rules to move messages to a second pst if you don't want them synced. b) no idea. c) it depends on how you get them into the msn account. you'll also be able to select a different account from the account drop down. If you set MSn up to collect the accounts, they will be sent from the MSN account by default. d) this applies to all outlook accounts not just outlook live - only if you select a different account (you can create dummy accounts). if you just type a new address in the from field it may send, depending on the security of the mail server, but will be sent 'on behalf of' and exposes the email address used by the account. e) again, a general outlook question - yes, as long as you have the right languages and spell check dictionaries installed. f) yes. it also supports only one contact folder. if you have more, put the less used contacts in a different folder so the most used ones are sure to sync. You will have access to the excess on the computer they are stored on and can easily move them to other copies of outlook by exporting only that folder. g) drop everything in the msn pst and they'll sync. h) the mail stays in the isp mailbox until either msn or outlook downloads it. i) it stops accepting new mail. when items are no longer needed for access from anywhere, move them to a local pst to reduce space, if you are in danger of hitting the limit. for more info on mool, see http://www.slipstick.com/outlook/mool.htm -- Diane Poremsky [MVP - Outlook] Author, Teach Yourself Outlook 2003 in 24 Hours Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide) Need Help with Common Tasks? http://www.outlook-tips.net/beginner/ Outlook Tips: http://www.outlook-tips.net/ Outlook & Exchange Solutions Center: http://www.slipstick.com Subscribe to Exchange Messaging Outlook newsletter: "toreddie" wrote in message ... With an Outlook Live subscription, will I be able to keep my desktop and notebook synchronized? I am monitoring up to 16 e-mail accounts related to our website (webmaster, newsletter, unsubscribe, subscribe etc.) in addition to my business and my personal e-mail. These are all POP3 accounts hosted on 3 different servers. a) can I choose to monitor some accounts via Outlook Live and some through regular Outlook 2003 (which will not be synchronized between the 2 pc's)? b) is there a limit to how many POP3 accounts I can use in Outlook Live? c) can I send e-mail from any of these account using their individual e-mail address, or will they all appear to come from a MSN/Hotmail account? d) can I use the reply/reply to all and choose if 1) my from e-mail address is the same as the incoming e-mail address, or 2) be able to change to a different sender e-mail address? e) I write in several different languages. Will I be able to spell check outgoing e-mail messages accordingly using the Office language spell checker? f) is it correct that Outlook Live supports only up to 1000 contacts? What do I do if my current contact database is larger? g) during first time set-up, can I automatically transfer all my (including all folders I've created), all contacts etc. or do I have to upload one at the time? h) if I want to check my various e-mail accounts and don't have either of my own pc's handy, can I e.g. use an internet cafe and check my mail just like I use to do now via the various ISP's webmail service? i) what happens to synchronization if the total size of the online storage exceedes 2Gb? If the answers to these questions are what I expect, I'm buying this program imediately. Tor-Eddie |
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