How do I do the following?
I have about 300 contacts in my Outlook address book. I want to send emails
to only the people in one state. How do I find them and do this without having to scroll through each contact? There has to be a way to create a distribution list easily. I would think it should be only a few clicks to create this list and send it out? How do I do it? Thanks in advance. Mark |
How do I do the following?
Your Contacts are in a Contacts Folder, not the Outlook Address Book. Can't
you just filter the view of your Contacts Folder by state using Advanced Find, then Select All New Message to Contact? -- Russ Valentine [MVP-Outlook] "--- Mardman ---" wrote in message ... I have about 300 contacts in my Outlook address book. I want to send emails to only the people in one state. How do I find them and do this without having to scroll through each contact? There has to be a way to create a distribution list easily. I would think it should be only a few clicks to create this list and send it out? How do I do it? Thanks in advance. Mark |
How do I do the following?
Or create a new view to group or filter by state?
-- Sue Mosher, Outlook MVP Author of Configuring Microsoft Outlook 2003 http://www.turtleflock.com/olconfig/index.htm and Microsoft Outlook Programming - Jumpstart for Administrators, Power Users, and Developers http://www.outlookcode.com/jumpstart.aspx "Russ Valentine [MVP-Outlook]" wrote in message ... Your Contacts are in a Contacts Folder, not the Outlook Address Book. Can't you just filter the view of your Contacts Folder by state using Advanced Find, then Select All New Message to Contact? -- Russ Valentine [MVP-Outlook] "--- Mardman ---" wrote in message ... I have about 300 contacts in my Outlook address book. I want to send emails to only the people in one state. How do I find them and do this without having to scroll through each contact? There has to be a way to create a distribution list easily. I would think it should be only a few clicks to create this list and send it out? How do I do it? Thanks in advance. Mark |
How do I do the following?
I can filter but when I highlight and right click to select New Message To
Contact, there is not that option. "Sue Mosher [MVP-Outlook]" wrote in message ... Or create a new view to group or filter by state? -- Sue Mosher, Outlook MVP Author of Configuring Microsoft Outlook 2003 http://www.turtleflock.com/olconfig/index.htm and Microsoft Outlook Programming - Jumpstart for Administrators, Power Users, and Developers http://www.outlookcode.com/jumpstart.aspx "Russ Valentine [MVP-Outlook]" wrote in message ... Your Contacts are in a Contacts Folder, not the Outlook Address Book. Can't you just filter the view of your Contacts Folder by state using Advanced Find, then Select All New Message to Contact? -- Russ Valentine [MVP-Outlook] "--- Mardman ---" wrote in message ... I have about 300 contacts in my Outlook address book. I want to send emails to only the people in one state. How do I find them and do this without having to scroll through each contact? There has to be a way to create a distribution list easily. I would think it should be only a few clicks to create this list and send it out? How do I do it? Thanks in advance. Mark |
How do I do the following?
What are you highlighting? You need to select all the individual contacts you want to send to.
-- Sue Mosher, Outlook MVP Author of Configuring Microsoft Outlook 2003 http://www.turtleflock.com/olconfig/index.htm and Microsoft Outlook Programming - Jumpstart for Administrators, Power Users, and Developers http://www.outlookcode.com/jumpstart.aspx "--- Mardman ---" wrote in message ... I can filter but when I highlight and right click to select New Message To Contact, there is not that option. "Sue Mosher [MVP-Outlook]" wrote in message ... Or create a new view to group or filter by state? "Russ Valentine [MVP-Outlook]" wrote in message ... Your Contacts are in a Contacts Folder, not the Outlook Address Book. Can't you just filter the view of your Contacts Folder by state using Advanced Find, then Select All New Message to Contact? -- Russ Valentine [MVP-Outlook] "--- Mardman ---" wrote in message ... I have about 300 contacts in my Outlook address book. I want to send emails to only the people in one state. How do I find them and do this without having to scroll through each contact? There has to be a way to create a distribution list easily. I would think it should be only a few clicks to create this list and send it out? How do I do it? Thanks in advance. Mark |
How do I do the following?
I am highlighting the contacts.
If I right click on ONE I have the option "New Message to Contact" But if I highlight two or more and right click I do not have that. I get cut, copy, paste, clear and select all. -- http://www.totally****edoff.com "Sue Mosher [MVP-Outlook]" wrote in message ... What are you highlighting? You need to select all the individual contacts you want to send to. -- Sue Mosher, Outlook MVP Author of Configuring Microsoft Outlook 2003 http://www.turtleflock.com/olconfig/index.htm and Microsoft Outlook Programming - Jumpstart for Administrators, Power Users, and Developers http://www.outlookcode.com/jumpstart.aspx "--- Mardman ---" wrote in message ... I can filter but when I highlight and right click to select New Message To Contact, there is not that option. "Sue Mosher [MVP-Outlook]" wrote in message ... Or create a new view to group or filter by state? "Russ Valentine [MVP-Outlook]" wrote in message ... Your Contacts are in a Contacts Folder, not the Outlook Address Book. Can't you just filter the view of your Contacts Folder by state using Advanced Find, then Select All New Message to Contact? -- Russ Valentine [MVP-Outlook] "--- Mardman ---" wrote in message ... I have about 300 contacts in my Outlook address book. I want to send emails to only the people in one state. How do I find them and do this without having to scroll through each contact? There has to be a way to create a distribution list easily. I would think it should be only a few clicks to create this list and send it out? How do I do it? Thanks in advance. Mark |
How do I do the following?
Use the command on the Actions menu, not the right-click context menu.
-- Sue Mosher, Outlook MVP Author of Configuring Microsoft Outlook 2003 http://www.turtleflock.com/olconfig/index.htm and Microsoft Outlook Programming - Jumpstart for Administrators, Power Users, and Developers http://www.outlookcode.com/jumpstart.aspx "--Mardman--" wrote in message ... I am highlighting the contacts. If I right click on ONE I have the option "New Message to Contact" But if I highlight two or more and right click I do not have that. I get cut, copy, paste, clear and select all. "Sue Mosher [MVP-Outlook]" wrote in message ... What are you highlighting? You need to select all the individual contacts you want to send to. "--- Mardman ---" wrote in message ... I can filter but when I highlight and right click to select New Message To Contact, there is not that option. "Sue Mosher [MVP-Outlook]" wrote in message ... Or create a new view to group or filter by state? "Russ Valentine [MVP-Outlook]" wrote in message ... Your Contacts are in a Contacts Folder, not the Outlook Address Book. Can't you just filter the view of your Contacts Folder by state using Advanced Find, then Select All New Message to Contact? -- Russ Valentine [MVP-Outlook] "--- Mardman ---" wrote in message ... I have about 300 contacts in my Outlook address book. I want to send emails to only the people in one state. How do I find them and do this without having to scroll through each contact? There has to be a way to create a distribution list easily. I would think it should be only a few clicks to create this list and send it out? How do I do it? Thanks in advance. Mark |
How do I do the following?
Hey thanks. What is I wanted to send it Bcc? How would I do that? Thanks
-- http://www.totally****edoff.com "Sue Mosher [MVP-Outlook]" wrote in message ... Use the command on the Actions menu, not the right-click context menu. -- Sue Mosher, Outlook MVP Author of Configuring Microsoft Outlook 2003 http://www.turtleflock.com/olconfig/index.htm and Microsoft Outlook Programming - Jumpstart for Administrators, Power Users, and Developers http://www.outlookcode.com/jumpstart.aspx "--Mardman--" wrote in message ... I am highlighting the contacts. If I right click on ONE I have the option "New Message to Contact" But if I highlight two or more and right click I do not have that. I get cut, copy, paste, clear and select all. "Sue Mosher [MVP-Outlook]" wrote in message ... What are you highlighting? You need to select all the individual contacts you want to send to. "--- Mardman ---" wrote in message ... I can filter but when I highlight and right click to select New Message To Contact, there is not that option. "Sue Mosher [MVP-Outlook]" wrote in message ... Or create a new view to group or filter by state? "Russ Valentine [MVP-Outlook]" wrote in message ... Your Contacts are in a Contacts Folder, not the Outlook Address Book. Can't you just filter the view of your Contacts Folder by state using Advanced Find, then Select All New Message to Contact? -- Russ Valentine [MVP-Outlook] "--- Mardman ---" wrote in message ... I have about 300 contacts in my Outlook address book. I want to send emails to only the people in one state. How do I find them and do this without having to scroll through each contact? There has to be a way to create a distribution list easily. I would think it should be only a few clicks to create this list and send it out? How do I do it? Thanks in advance. Mark |
How do I do the following?
Cut and paste the names from the To box into the Bcc box.
Or, use the Tools | Mail Merge command to send individual, personalized messages. -- Sue Mosher, Outlook MVP Author of Configuring Microsoft Outlook 2003 http://www.turtleflock.com/olconfig/index.htm and Microsoft Outlook Programming - Jumpstart for Administrators, Power Users, and Developers http://www.outlookcode.com/jumpstart.aspx "--Mardman--" wrote in message ... Hey thanks. What is I wanted to send it Bcc? How would I do that? Thanks "Sue Mosher [MVP-Outlook]" wrote in message ... Use the command on the Actions menu, not the right-click context menu. "--Mardman--" wrote in message ... I am highlighting the contacts. If I right click on ONE I have the option "New Message to Contact" But if I highlight two or more and right click I do not have that. I get cut, copy, paste, clear and select all. "--- Mardman ---" wrote in message ... I have about 300 contacts in my Outlook address book. I want to send emails to only the people in one state. How do I find them and do this without having to scroll through each contact? There has to be a way to create a distribution list easily. |
How do I do the following?
Another easy way to get all the people from a State together for an email is
to use the Group By box - it's on the Advanced Toolbar. Drag the State field into the group by box. You'll need to show the Phone List view of the Contacts folder for this function. I hope this helps you at least a little bit! Judy Gleeson MVP Outlook Outlook trainer and author of Productiv_IT with Outlook www.acorntraining.com.au Canberra, Australia "I not only use all the brains I have, but all I can borrow." (Woodrow Wilson) "Sue Mosher [MVP-Outlook]" wrote in message ... Cut and paste the names from the To box into the Bcc box. Or, use the Tools | Mail Merge command to send individual, personalized messages. -- Sue Mosher, Outlook MVP Author of Configuring Microsoft Outlook 2003 http://www.turtleflock.com/olconfig/index.htm and Microsoft Outlook Programming - Jumpstart for Administrators, Power Users, and Developers http://www.outlookcode.com/jumpstart.aspx "--Mardman--" wrote in message ... Hey thanks. What is I wanted to send it Bcc? How would I do that? Thanks "Sue Mosher [MVP-Outlook]" wrote in message ... Use the command on the Actions menu, not the right-click context menu. "--Mardman--" wrote in message ... I am highlighting the contacts. If I right click on ONE I have the option "New Message to Contact" But if I highlight two or more and right click I do not have that. I get cut, copy, paste, clear and select all. "--- Mardman ---" wrote in message ... I have about 300 contacts in my Outlook address book. I want to send emails to only the people in one state. How do I find them and do this without having to scroll through each contact? There has to be a way to create a distribution list easily. |
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