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Meetings/Events/Invited events



 
 
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  #1  
Old April 21st 09, 05:10 PM posted to microsoft.public.outlook.calendaring
JavaGirl
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Posts: 8
Default Meetings/Events/Invited events

My organization is in the process of importing calendars from an open source
calendar product into Outlook. The calendars have been exported to ical
format and then opened in Outlook and copied into a public folder. We have
no control over what is exported from the old calendar program, short of
editing the .ics file (NOT going to happen!).

Each calendar event is coming in as a meeting set for 12:00am. My account
is set up as the meeting organizer, I suppose because I am the one that
imported them. (As a side note, I wonder if it is possible to change the
meeting organizer once the meeting is established?) Most of the entries have
a single meeting participant, which appears to be the individual who created
the event on the old calendar. (?)

I have been changing the meetings to all day events in order to make them
appear on the Weekly calendar view without having users scroll up to the
12:00am timepoint. (I'm doing this by simply dragging the meeting up to the
top in the Weekly view.)

My problem is that every time that I do so, it's sending a notification to
the single meeting participant. (There's no option NOT to send a
notification!!??!!??) If I remove the single participant prior to moving the
meeting, it sends them a cancellation notification.

We have literally THOUSANDS of entries that need to be adjusted. I'd like
to accomplish the following two things: 1) Make each event an all day event
and 2) remove any meeting participants, WITHOUT sending out a notification
for each event. Is this possible??? At some point in the future, we will be
establishing specific timepoints for each event, and adding appropriate users
as participants, but that's another issue entirely.

Any help you can offer will be very much appreciated.
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  #2  
Old April 21st 09, 05:16 PM posted to microsoft.public.outlook.calendaring
JavaGirl
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Posts: 8
Default Meetings/Events/Invited events

I neglected to add that I am using Outlook 2007 with Exchange 2007.

"JavaGirl" wrote:

My organization is in the process of importing calendars from an open source


 




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