Delete persons from a meeting
 

Good morning,

We plan our meetings with Outlook 2003 on a Exchange 2000. It's no
problem to make a meeting with other persons und ressources. But now
I've got a termin with 3 persons. Now, I don't want person 2 in the
meeting, so how can I delete it? When I manually delete him from the
list, he doesn't receive a mail with the info, that he will be no longer
at the meeting...

How can I delete other persons that outlook send a notify to the
affected persons?

Sorry for my english ;-)

Andreas

Delete persons from a meeting
 

To send out a notification to someone deleted from a meeting, click the Send Update button before you close the appointment after making the change. In Outlook 2003, you will see a dialog asking you whether you want to send the update just to those added or deleted or to everyone. You'll probably want choose the first option so that the other attendees won't be confused by a second meeting request for a meeting they've already accepted.



What the deleted person will see in their Inbox is a cancellation request. When Outlook processes this request, the meeting subject will change to include the prefix "Canceled," but the meeting will remain on the deleted person's Calendar for reference, until that user deletes it.


--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003
http://www.turtleflock.com/olconfig/index.htm
and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
http://www.outlookcode.com/jumpstart.aspx


"Kamber Andreas" wrote in message ...
Good morning,

We plan our meetings with Outlook 2003 on a Exchange 2000. It's no
problem to make a meeting with other persons und ressources. But now
I've got a termin with 3 persons. Now, I don't want person 2 in the
meeting, so how can I delete it? When I manually delete him from the
list, he doesn't receive a mail with the info, that he will be no longer
at the meeting...

How can I delete other persons that outlook send a notify to the
affected persons?

Sorry for my english ;-)

Andreas

Delete persons from a meeting
 

Sue Mosher [MVP-Outlook] schrieb:
To send out a notification to someone deleted from a meeting, click the Send Update button before you close the appointment after making the change. In Outlook 2003, you will see a dialog asking you whether you want to send the update just to those added or deleted or to everyone. You'll probably want choose the first option so that the other attendees won't be confused by a second meeting request for a meeting they've already accepted.



What the deleted person will see in their Inbox is a cancellation request. When Outlook processes this request, the meeting subject will change to include the prefix "Canceled," but the meeting will remain on the deleted person's Calendar for reference, until that user deletes it.


I don't know why, but OL doesn't give me any options to send a
notification. I have a button called "Aktualisierung senden" ("send
update") - when I press it, Outlook doesn't say me, that I've deleted
some persons.

Another strange thing: I create a meeting with another person. The
person accept the meeting, everthing fine. Now I delete the other person
und press "send update". Outlook says me, that it can't send the update
because no person is invited!

Andreas

Delete persons from a meeting
 

What version of Outlook?

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003
http://www.turtleflock.com/olconfig/index.htm
and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
http://www.outlookcode.com/jumpstart.aspx


"Kamber Andreas" wrote in message ...
Sue Mosher [MVP-Outlook] schrieb:
To send out a notification to someone deleted from a meeting, click the Send Update button before you close the appointment after making the change. In Outlook 2003, you will see a dialog asking you whether you want to send the update just to those added or deleted or to everyone. You'll probably want choose the first option so that the other attendees won't be confused by a second meeting request for a meeting they've already accepted.



What the deleted person will see in their Inbox is a cancellation request. When Outlook processes this request, the meeting subject will change to include the prefix "Canceled," but the meeting will remain on the deleted person's Calendar for reference, until that user deletes it.


I don't know why, but OL doesn't give me any options to send a
notification. I have a button called "Aktualisierung senden" ("send
update") - when I press it, Outlook doesn't say me, that I've deleted
some persons.

Another strange thing: I create a meeting with another person. The
person accept the meeting, everthing fine. Now I delete the other person
und press "send update". Outlook says me, that it can't send the update
because no person is invited!

Andreas

Delete persons from a meeting
 

Sue Mosher [MVP-Outlook] schrieb:
What version of Outlook?


Outlook 2003 and Exchange 2000. I think the Exchange2000 is the problem,
I tested it with an Exchange 2003 and I saw the decline. Am I right? I
tested it at another firm, don't know if they customized their Office...

Sue, I send you a mail with two videos, watched it?

Delete persons from a meeting
 

I tested with Exchange 2000.

If you have files related to this question, please post somewhere on the web, rather than sending by email.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003
http://www.turtleflock.com/olconfig/index.htm
and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
http://www.outlookcode.com/jumpstart.aspx


"Kamber Andreas" wrote in message ...
Sue Mosher [MVP-Outlook] schrieb:
What version of Outlook?


Outlook 2003 and Exchange 2000. I think the Exchange2000 is the problem,
I tested it with an Exchange 2003 and I saw the decline. Am I right? I
tested it at another firm, don't know if they customized their Office...

Sue, I send you a mail with two videos, watched it?

Delete persons from a meeting
 

Very strange...I don't know, where I must search my problem.

Here are the two videos:
http://www.webfilehost.com/index.php...pload&id=12362
(scroll down to "Click here to download")

It's a zip, containing flash & html. Just start the problems.html. Zip
password are "outlook".

Sue Mosher [MVP-Outlook] schrieb:
I tested with Exchange 2000.

If you have files related to this question, please post somewhere on the web, rather than sending by email.